Venue: Leisure Centre, Workington
Contact: Gayle Roach 01900 702502
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Mayor's Welcome Minutes: The Mayor welcomed those present and the five newly elected councillors to their first Council meeting.
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Declaration of Interests Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct. Minutes: None declared.
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Exclusion of the Press and Public To consider whether there are any items on the agenda for which the press and public should be excluded. Minutes: There were no items on the agenda for which the press and public should be excluded.
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Mayor's Announcements To receive the Mayors review of her Term of Office. Minutes: The Mayor reviewed her term of office, due to the Covid-19 pandemic being two consecutive years, and said; ‘The past 12 months have tested us all. We have sadly lost some fellow councillors, and many of you will have family and friends who are no longer with us. Whilst Covid has meant I’ve not been able to carry out the normal civic duties of the Mayor, I was overwhelmed by the response to my Christmas card competition. And more recently, I led the official tributes to the Duke of Edinburgh.
One thing I’ve been really heartened over the last year is the way our communities have come together to help one another and support the most vulnerable. We, as a council, have obviously taken the lead in many of these activities. But up and down the borough local groups and volunteers have also provided vital services and assistance to people’.
During the year a total of £4,941.73 had been raised for the chosen charities distributed as £2,470.87 for the Allerdale Disability Association and £2,470.87 for ‘We Will’.
The Mayor thanked those who had helped her over the past two years, in particular the Deputy Mayor of Allerdale for his support, the Mayor’s Secretary and Democratic Services and many other Allerdale Officers.
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Election of Mayor for the Forthcoming Year a) Nominations for the Mayor will be requested b) The incoming Mayor will take the Declaration of Acceptance of Office and assume the Chair c) The incoming Mayor will make a presentation to the Outgoing Mayor d) The incoming Mayors escort will take their seat
Minutes: Councillor H Harrington invited nominations for the election of Mayor of Allerdale for the forthcoming year.
Councillor T Markley nominated Councillor Malcolm Grainger to be elected Mayor of the Borough for 2021/22. This was seconded by Councillor A Tyson.
A vote was taken, 27 in favour, 11 against and 6 abstentions. The motion was carried.
Resolved – That Councillor Malcolm Grainger be elected Mayor of the Borough for the ensuing year 2021/22.
Councillor Malcolm Grainger took the Declaration of Acceptance of Office and assumed the Chair role.
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Election of Deputy Mayor for the Forthcoming Year a) Nominations for the Deputy Mayor will be requested b) The incoming Deputy Mayor will take the Declaration of Acceptance of Office and assume their place c) The incoming escort of the Deputy Mayor will take their seat.
Minutes: Councillor M Grainger invited nominations for the appointment of Deputy Mayor of Allerdale for the forthcoming year.
Councillor J Cook nominated Councillor Allan Daniels to be elected Deputy Mayor for the ensuing year 2021/22. This was seconded by Councillor M Grainger.
Councillor P Scott nominated Councillor Carole Armstrong to be elected Deputy Mayor for the ensuing year 2021/22. This was seconded by Councillor G Kemp.
A vote was taken, 24 in favour of Councillor A Daniels, 17 in favour of Councillor C Armstrong and 3 abstentions. The motion in favour of Councillor Daniels was carried.
Resolved – That Councillor Allan Daniels be elected as Deputy Mayor of the Borough for the forthcoming year 2021/22.
Councillor Allan Daniels took the Declaration of Acceptance of Office and took his position next to the Mayor.
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Speech of the Incoming Mayor Minutes: Councillor Grainger, newly elected Mayor of the Borough, thanked Councillors for his election and the opportunity to represent the Council, fellow councillors, officers and the public. Councillor Grainger paid tribute to the hard work Councillor Harrington had carried out over her term of office and said she would be a hard act to follow.
Councillor Grainger announced that his chosen charities for the forthcoming year were to be Great North Air Ambulance and ‘Jigsaw’ Cumbria’s Children’s Hospice.
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To receive details of the Executive members chosen by the Leader of the Council, to receive the Authority to Act in respect of the Executive and the Scheme of Delegation.
Additional documents: Minutes: In accordance with the Council’s Constitution, Councillors received the report of the Leader of the Council giving details of his chosen Executive and their Authority to Act. Members also received the Scheme of Delegation.
Councillor M Johnson moved the recommendations within the report; this was seconded by Councillor M Fitzgerald. The Leaders report was noted.
Councillor J Farebrother moved an amendment to the Scheme of Delegation and said in the interest of openness and transparency she considered it important to re-insert the requirement for any application directly involving a member or officer of the Council to be reserved to the Development Panel. Councillor Farebrother therefore moved that under the Chief Officer Place and Governance, that paragraph 3.3.10 be removed and the following wording be added to paragraph 3.3.8;
d) Any applications submitted on any matter directly affecting or involving a Member or Officer of the Council where the Chief Officer has been informed of their involvement.
This was seconded by Councillor E Lynch.
A vote was taken on the amendment becoming the substantive motion, 42 in favour, 0 against and 2 abstentions. The motion was carried.
A vote was taken on the motion, 42 in favour, 0 against and 2 abstentions. The motion was carried.
Resolved
That –
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Councillor Alan Pitcher joined the meeting |
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To agree as a correct record the minutes of the Council meeting held on 3 March 2021.
Minutes: The minutes of the previous meeting held on 3 March 2021 were agreed as a correct record.
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Committee Memberships 2021-22 To confirm the memberships and terms of reference of committees for the forthcoming year.
Additional documents:
Minutes: Councillors considered nominations to Committees, Panels and Tribunals for 2021/22. Their Terms of Reference were also considered.
Resolved
That -
a) The Terms of Reference, as detailed in Appendix B of the report, be agreed b) The Committees, Panels and Tribunals memberships for 2021/22 be agreed as below;
Audit Committee (7)
Chief Officer’s Employment Panel (5)
Development Panel (12)
Discretionary Housing Payments (3)
Licensing Committee (15)
Overview and Scrutiny Committee (12)
Personnel Tribunal (5)
Standards Committee (7)
Councillor M Grainger then invited nominations to appoint each Committee Chair and Vice-Chair.
Audit Committee
Councillor M Johnson nominated Councillor A Tyson as Chair. This was seconded by Councillor M Fitzgerald.
A vote was taken, 28 in favour, 1 against and 16 abstentions. The motion was carried.
Councillor A Smith nominated Councillor M Bainbridge as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.
A vote was taken, 28 in favour, 1 against and 16 abstentions. The motion was carried.
Chief Officers Employment Panel
Councillor M Fitzgerald nominated Councillor M Johnson as Chair. This was seconded by Councillor A Pitcher.
A vote was taken, 28 in favour, 0 against and 17 abstentions. The motion was carried.
Councillor M Heaslip nominated Councillor A Smith as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.
Councillor M Johnson nominated Councillor M Fitzgerald as Vice-Chair. This was seconded by Councillor J Cook.
A vote was taken, 12 in favour of Councillor A Smith, 16 in favour of Councillor M Fitzgerald and 17 abstentions. The motion in favour of Councillor M Fitzgerald was carried.
Development Panel
Councillor A Pitcher nominated Councillor T Annison as Chair. This was seconded by Councillor M Johnson.
Councillor P Scott nominated Councillor N Cockburn as Chair. This was seconded by Councillor W Wilkinson.
A vote was taken, 27 in favour of Councillor T Annison, 17 in favour of Councillor N Cockburn and 0 abstentions. The motion in favour of Councillor T Annison was carried.
Councillor A Smith nominated Councillor J Farebrother as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.
A vote was taken, 40 in favour, 1 against and 3 abstentions. The motion was carried.
Discretionary Housing Payments
Councillor M Johnson nominated Councillor T Markley as Chair. This was seconded by Councillor T Annison.
A vote was taken, 28 in favour, 0 against and 17 abstentions. The motion was carried.
Councillor A Smith nominated Councillor C McCarron-Holmes as Vice-Chair. This was seconded by Councillor M Heaslip.
A vote was taken, 28 in favour, 1 against and 16 abstentions. The motion was carried.
Licensing Committee
Councillor M Johnson nominated Councillor R Munby as Chair. This was seconded by Councillor M Fitzgerald.
A vote was taken, 26 in favour, 0 against and 19 abstentions. The motion was carried.
Councillor A Smith nominated Councillor P Kendall as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.
A vote was taken, 27 in favour, 3 against and 15 abstentions. The motion was carried.
Overview and Scrutiny Committee
Co-Chair 1 Councillor A Smith nominated Councillor M Heaslip as Chair. This was seconded by Councillor C McCarron-Holmes.
Councillor P Scott nominated Councillor I Greaney as Chair. This was seconded by Councillor W Wilkinson.
A vote was taken, 27 in favour of Councillor M Heaslip, 16 in favour of Councillor I Greaney and 2 abstentions. The motion in favour of Councillor M Heaslip was carried.
Co-Chair 2 Councillor A Smith nominated Councillor C McCarron-Holmes as Chair. This was seconded by Councillor M Heaslip.
Councillor P Scott nominated Councillor I Greaney as Chair. This was seconded by Councillor P Gaston.
A vote was taken, 28 in favour of Councillor C McCarron-Holmes, 16 in favour of Councillor I Greaney and 1 abstention. The motion in favour of Councillor C McCarron-Holmes was carried.
Personnel Tribunal
Councillor M Johnson nominated Councillor T Markley as Chair. This was seconded by Councillor A Hedworth.
A vote was taken, 27 in favour, 4 against and 14 abstentions. The motion was carried.
Councillor A Smith nominated Councillor S Lansbury as Vice-Chair. This was seconded by Councillor M Campbell-Savours.
A vote was taken, 39 in favour, 1 against and 2 abstentions. The motion was carried.
Standards Committee
Councillor M Johnson nominated Councillor M Grainger as Chair. This was seconded by Councillor T Markley.
A vote was taken, 18 in favour, 16 against and 11 abstentions. The motion was carried.
Councillor A Smith nominated Councillor E Lynch as Vice-Chair. This was seconded by Councillor M Campbell-Savours.
A vote was taken; 41 in favour, 1 against and 1 abstention. The motion was carried.
Resolved – That -
c) The Committee Chairs and Vice-Chairs for 2021/22 be agreed as follows;
Audit Committee
Chair: A Tyson Vice-Chair: M Bainbridge
Chief Officer’s Employment Panel
Chair: M Johnson Vice-Chair: M Fitzgerald
Development Panel
Chair: T Annison Vice-Chair: J Farebrother
Discretionary Housing Payments
Chair: T Markley Vice-Chair: C McCarron-Holmes
Licensing Committee
Chair: R Munby Vice-Chair: P Kendall
Overview and Scrutiny Committee
Co-Chair: M Heaslip Co-Chair: C McCarron-Holmes
Personnel Tribunal
Chair: T Markley Vice-Chair: S Lansbury
Standards Committee
Chair: M Grainger Vice-Chair: E Lynch
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Appointment of Representatives to Serve on Outside Bodies and Joint Committees 2021-22 Additional documents:
Minutes: Members considered the appointment of representatives on outside bodies and Joint Committees for the ensuing year(s) which were a function of Council.
Resolved
The appointment of representatives on outside bodies and Joint Committees for the ensuing year(s) be as follows:
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Calendar of Meetings 2021-22 Additional documents: Minutes: The Chief Officer Place and Governance submitted a report which sought members to consider and approve the calendar of meetings for the period June 2021 to May 2022.
Councillor M Fitzgerald moved the recommendation; this was seconded by Councillor M Johnson.
A vote was taken, 44 in favour, 0 against and 1 abstention. The motion was carried.
Resolved
That the calendar of meetings for the period June 2021 to May 2022 as set out in Appendix A of the report be approved.
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Minutes: The Chief Officer Place and Governance submitted a report which sought to update members on all delegated decisions taken during the Covid-19 pandemic since the last report to Council on 3 March 2021.
Councillor M Fitzgerald moved the report; this was seconded by Councillor A Pitcher.
Resolved
That the summary of all CEO Urgent Action decisions and Special Urgency Executive decisions detailed in section 4.0 of the report be noted.
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