Agenda, decisions and minutes

Council - Wednesday 19th May, 2021 6.30 pm

Venue: Leisure Centre, Workington

Contact: Gayle Roach  01900 702502

Items
No. Item

1.

Mayor's Welcome

Minutes:

The Mayor welcomed those present and the five newly elected councillors to their first Council meeting.

 

2.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

3.

Exclusion of the Press and Public

To consider whether there are any items on the agenda for which the press and public should be excluded.

Minutes:

There were no items on the agenda for which the press and public should be excluded.

 

4.

Mayor's Announcements

To receive the Mayors review of her Term of Office.

Minutes:

The Mayor reviewed her term of office, due to the Covid-19 pandemic being two consecutive years, and said;

‘The past 12 months have tested us all. We have sadly lost some fellow councillors, and many of you will have family and friends who are no longer with us. Whilst Covid has meant I’ve not been able to carry out the normal civic duties of the Mayor, I was overwhelmed by the response to my Christmas card competition. And more recently, I led the official tributes to the Duke of Edinburgh.

 

One thing I’ve been really heartened over the last year is the way our communities have come together to help one another and support the most vulnerable. We, as a council, have obviously taken the lead in many of these activities. But up and down the borough local groups and volunteers have also provided vital services and assistance to people’.

 

During the year a total of £4,941.73 had been raised for the chosen charities distributed as £2,470.87 for the Allerdale Disability Association and £2,470.87 for ‘We Will’.

 

The Mayor thanked those who had helped her over the past two years, in particular the Deputy Mayor of Allerdale for his support, the Mayor’s Secretary and Democratic Services and many other Allerdale Officers.

 

5.

Election of Mayor for the Forthcoming Year

a)  Nominations for the Mayor will be requested

b)  The incoming Mayor will take the Declaration of Acceptance of Office and assume the Chair

c)  The incoming Mayor will make a presentation to the Outgoing Mayor

d)  The incoming Mayors escort will take their seat

 

Minutes:

Councillor H Harrington invited nominations for the election of Mayor of Allerdale for the forthcoming year.

 

Councillor T Markley nominated Councillor Malcolm Grainger to be elected Mayor of the Borough for 2021/22. This was seconded by Councillor A Tyson.

 

A vote was taken, 27 in favour, 11 against and 6 abstentions.  The motion was carried.

 

Resolved – That Councillor Malcolm Grainger be elected Mayor of the Borough for the ensuing year 2021/22.

 

Councillor Malcolm Grainger took the Declaration of Acceptance of Office and assumed the Chair role.

 

6.

Election of Deputy Mayor for the Forthcoming Year

a)  Nominations for the Deputy Mayor will be requested

b)  The incoming Deputy Mayor will take the Declaration of Acceptance of Office and assume their place

c)  The incoming escort of the Deputy Mayor will take their seat.

 

Minutes:

Councillor M Grainger invited nominations for the appointment of Deputy Mayor of Allerdale for the forthcoming year.

 

Councillor J Cook nominated Councillor Allan Daniels to be elected Deputy Mayor for the ensuing year 2021/22.  This was seconded by Councillor M Grainger.

 

Councillor P Scott nominated Councillor Carole Armstrong to be elected Deputy Mayor for the ensuing year 2021/22.  This was seconded by Councillor G Kemp.

 

A vote was taken, 24 in favour of Councillor A Daniels, 17 in favour of Councillor C Armstrong and 3 abstentions. 

The motion in favour of Councillor Daniels was carried.

 

Resolved – That Councillor Allan Daniels be elected as Deputy Mayor of the Borough for the forthcoming year 2021/22.

 

Councillor Allan Daniels took the Declaration of Acceptance of Office and took his position next to the Mayor.

 

7.

Speech of the Incoming Mayor

Minutes:

Councillor Grainger, newly elected Mayor of the Borough, thanked Councillors for his election and the opportunity to represent the Council, fellow councillors, officers and the public.

Councillor Grainger paid tribute to the hard work Councillor Harrington had carried out over her term of office and said she would be a hard act to follow.

 

Councillor Grainger announced that his chosen charities for the forthcoming year were to be Great North Air Ambulance and ‘Jigsaw’ Cumbria’s Children’s Hospice.

 

8.

The Leaders Report pdf icon PDF 233 KB

To receive details of the Executive members chosen by the Leader of the Council, to receive the Authority to Act in respect of the Executive and the Scheme of Delegation.

 

Additional documents:

Minutes:

In accordance with the Council’s Constitution, Councillors received the report of the Leader of the Council giving details of his chosen Executive and their Authority to Act. Members also received the Scheme of Delegation.

 

Councillor M Johnson moved the recommendations within the report; this was seconded by Councillor M Fitzgerald. The Leaders report was noted.

 

Councillor J Farebrother moved an amendment to the Scheme of Delegation and said in the interest of openness and transparency she considered it important to re-insert the requirement for any application directly involving a member or officer of the Council to be reserved to the Development Panel. Councillor Farebrother therefore moved that under the Chief Officer Place and Governance, that paragraph 3.3.10 be removed and the following wording be added to paragraph 3.3.8;

 

d) Any applications submitted on any matter directly affecting or involving a Member or Officer of the Council where the Chief Officer has been informed of their involvement.

 

This was seconded by Councillor E Lynch.

 

A vote was taken on the amendment becoming the substantive motion, 42 in favour, 0 against and 2 abstentions. The motion was carried.

 

A vote was taken on the motion, 42 in favour, 0 against and 2 abstentions.

The motion was carried.

 

Resolved

 

That –

 

  1. The Executive membership and responsibilities be noted
  2. The Scheme of Delegation be agreed as amended.

 

Councillor Alan Pitcher joined the meeting

9.

Minutes pdf icon PDF 611 KB

To agree as a correct record the minutes of the Council meeting held on 3 March 2021.

 

Minutes:

The minutes of the previous meeting held on 3 March 2021 were agreed as a correct record.

 

10.

Committee Memberships 2021-22 pdf icon PDF 226 KB

To confirm the memberships and terms of reference of committees for the forthcoming year.

 

Additional documents:

Minutes:

Councillors considered nominations to Committees, Panels and Tribunals for 2021/22.  Their Terms of Reference were also considered. 

 

Resolved

 

That -

 

a)  The Terms of Reference, as detailed in Appendix B of the report, be agreed

b)  The Committees, Panels and Tribunals memberships for 2021/22 be agreed as below;

 

Audit Committee (7)

 

Allerdale

Conservatives (3)

Allerdale Independents (2)

Labour

(2)

P Gorrill

G Kemp

M Bainbridge

V Hodgson

J King

M Campbell-Savours

A Tyson

 

 

 

 

Chief Officer’s Employment Panel (5)

 

Allerdale

Conservatives (2)

Allerdale Independents (2)

Labour

(1)

M Fitzgerald

G Kemp

A Smith

M Johnson

P Scott

 

 

 

Development Panel (12)

Allerdale

Conservatives (4)

Allerdale Independents (4)

Labour

(4)

A Annison

C Armstrong

J Farebrother

A Daniels

N Cockburn

E Lynch

R Munby

D Horsley

A McGuckin

A Tyson

G Kemp

A Semple

Substitute(4)

Substitute (4)

Substitute (4)

A Hedworth

H Briggs

J Crouch

A Kennon

H Harrington

M Heaslip

J Lister

A Kirkbride

P Kendall

A Markley

P Scott

A Smith

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Discretionary Housing Payments (3)

 

Allerdale

Conservatives (1)

Allerdale Independents (1)

Labour

(1)

A Markley

C Armstrong

C McCarron-Holmes

 

Licensing Committee (15)

 

Allerdale

Conservatives (6)

Allerdale Independents (5)

Labour

 

(4)

A Daniels

H Briggs

M Bainbridge

M Grainger

N Cockburn

P Kendall

T Markley

P Gaston

E Lynch

R Munby

H Harrington

A Smith

C Sharpe

A Kirkbride

A Tyson

 

 

 

Overview and Scrutiny Committee (12)

 

Allerdale

Conservatives (4)

Allerdale Independents (4)

Labour

(3)

Moorclose Independent

(1)

A Annison

I Greaney

M Campbell-Savours

S Stoddart

A Daniels

H Harrington

M Heaslip

 

P Gorrill

D Horsley

C McCarron-Holmes

 

M Grainger

P Scott

 

 

 

 

Personnel Tribunal (5)

 

Allerdale

Conservatives (2)

Allerdale Independents (2)

Labour

(1)

M Grainger

N Cockburn

S Lansbury

A Markley

P Scott

 

 

Standards Committee (7)

 

Allerdale

Conservatives (2)

Allerdale

Independents (3)

Labour

(2)

Non-Council Members (2)

M Grainger

H Briggs

M Bainbridge

P Burns

A Kennon

N Cockburn

E Lynch

T Cook

 

P Gaston

 

 

 

Councillor M Grainger then invited nominations to appoint each Committee Chair and Vice-Chair.

 

Audit Committee

 

Councillor M Johnson nominated Councillor A Tyson as Chair. This was seconded by Councillor M Fitzgerald.

 

A vote was taken, 28 in favour, 1 against and 16 abstentions. The motion was carried.

 

Councillor A Smith nominated Councillor M Bainbridge as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.

 

A vote was taken, 28 in favour, 1 against and 16 abstentions. The motion was carried.

 

Chief Officers Employment Panel

 

Councillor M Fitzgerald nominated Councillor M Johnson as Chair. This was seconded by Councillor A Pitcher.

 

A vote was taken, 28 in favour, 0 against and 17 abstentions. The motion was carried.

 

Councillor M Heaslip nominated Councillor A Smith as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.

 

Councillor M Johnson nominated Councillor M Fitzgerald as Vice-Chair. This was seconded by Councillor J Cook.

 

A vote was taken, 12 in favour of Councillor A Smith, 16 in favour of Councillor M Fitzgerald and 17 abstentions. The motion in favour of Councillor M Fitzgerald was carried.

 

Development Panel

 

Councillor A Pitcher nominated Councillor T Annison as Chair. This was seconded by Councillor M Johnson.

 

Councillor P Scott nominated Councillor N Cockburn as Chair. This was seconded by Councillor W Wilkinson.

 

A vote was taken, 27 in favour of Councillor T Annison, 17 in favour of Councillor N Cockburn and 0 abstentions. The motion in favour of Councillor T Annison was carried.

 

Councillor A Smith nominated Councillor J Farebrother as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.

 

A vote was taken, 40 in favour, 1 against and 3 abstentions. The motion was carried.

 

Discretionary Housing Payments

 

Councillor M Johnson nominated Councillor T Markley as Chair. This was seconded by Councillor T Annison.

 

A vote was taken, 28 in favour, 0 against and 17 abstentions. The motion was carried.

 

Councillor A Smith nominated Councillor C McCarron-Holmes as Vice-Chair. This was seconded by Councillor M Heaslip.

 

A vote was taken, 28 in favour, 1 against and 16 abstentions. The motion was carried.

 

Licensing Committee

 

Councillor M Johnson nominated Councillor R Munby as Chair. This was seconded by Councillor M Fitzgerald.

 

A vote was taken, 26 in favour, 0 against and 19 abstentions. The motion was carried.

 

Councillor A Smith nominated Councillor P Kendall as Vice-Chair. This was seconded by Councillor C McCarron-Holmes.

 

A vote was taken, 27 in favour, 3 against and 15 abstentions. The motion was carried.

 

Overview and Scrutiny Committee

 

Co-Chair 1

Councillor A Smith nominated Councillor M Heaslip as Chair. This was seconded by Councillor C McCarron-Holmes.

 

Councillor P Scott nominated Councillor I Greaney as Chair. This was seconded by Councillor W Wilkinson.

 

A vote was taken, 27 in favour of Councillor M Heaslip, 16 in favour of Councillor I Greaney and 2 abstentions. The motion in favour of Councillor M Heaslip was carried.

 

Co-Chair 2

Councillor A Smith nominated Councillor C McCarron-Holmes as Chair. This was seconded by Councillor M Heaslip.

 

Councillor P Scott nominated Councillor I Greaney as Chair. This was seconded by Councillor P Gaston.

 

A vote was taken, 28 in favour of Councillor C McCarron-Holmes, 16 in favour of Councillor I Greaney and 1 abstention. The motion in favour of Councillor C McCarron-Holmes was carried.

 

Personnel Tribunal

 

Councillor M Johnson nominated Councillor T Markley as Chair. This was seconded by Councillor A Hedworth.

 

A vote was taken, 27 in favour, 4 against and 14 abstentions. The motion was carried.

 

Councillor A Smith nominated Councillor S Lansbury as Vice-Chair. This was seconded by Councillor M Campbell-Savours.

 

A vote was taken, 39 in favour, 1 against and 2 abstentions. The motion was carried.

 

Standards Committee

 

Councillor M Johnson nominated Councillor M Grainger as Chair. This was seconded by Councillor T Markley.

 

A vote was taken, 18 in favour, 16 against and 11 abstentions. The motion was carried.

 

Councillor A Smith nominated Councillor E Lynch as Vice-Chair. This was seconded by Councillor M Campbell-Savours.

 

A vote was taken; 41 in favour, 1 against and 1 abstention. The motion was carried.

 

 

Resolved – That -

 

c)  The Committee Chairs and Vice-Chairs for 2021/22 be agreed as follows;

 

Audit Committee

 

Chair:  A Tyson  Vice-Chair: M Bainbridge

 

Chief Officer’s Employment Panel

 

Chair: M Johnson  Vice-Chair: M Fitzgerald

 

Development Panel

 

Chair: T Annison  Vice-Chair: J Farebrother

 

Discretionary Housing Payments

 

Chair: T Markley  Vice-Chair: C McCarron-Holmes

 

Licensing Committee

 

Chair: R Munby  Vice-Chair: P Kendall

 

Overview and Scrutiny Committee

 

Co-Chair: M Heaslip  Co-Chair: C McCarron-Holmes

 

Personnel Tribunal

 

Chair: T Markley  Vice-Chair: S Lansbury

 

Standards Committee

 

Chair: M Grainger  Vice-Chair: E Lynch

 

11.

Appointment of Representatives to Serve on Outside Bodies and Joint Committees 2021-22 pdf icon PDF 223 KB

Additional documents:

Minutes:

Members considered the appointment of representatives on outside bodies and Joint Committees for the ensuing year(s) which were a function of Council.

 

Resolved

 

The appointment of representatives on outside bodies and Joint Committees for the ensuing year(s) be as follows:

 

 

Name of Outside Body

Number of representatives

Length of appointment

Representative(s)

Cumbria County Council Pensions Forum

1

1 year

Cllr S Lansbury

Cumbria Health Scrutiny Committee

1 + 2 subs

1 year

Cllr A Semple

Cllr A Pitcher Sub

Cllr P Kendall Sub

Local Enterprise Partnership (LEP) Scrutiny Board

1

1 year

Cllr J Lister

 

 

Name of Joint Committee

Number of representatives

Length of appointment

Representative(s)

Cumbria Police & Crime Panel Joint Committee

1

1 year

Cllr A Smith

Solway Coast AONB Joint Advisory Committee

2

1 year

Cllr J Cook

Cllr P Kendall

West Cumbria Cyclepath Network Steering Group

1

1 year

Cllr J Farebrother

 

12.

Calendar of Meetings 2021-22 pdf icon PDF 210 KB

Additional documents:

Minutes:

The Chief Officer Place and Governance submitted a report which sought members to consider and approve the calendar of meetings for the period June 2021 to May 2022.

 

Councillor M Fitzgerald moved the recommendation; this was seconded by Councillor M Johnson.

 

A vote was taken, 44 in favour, 0 against and 1 abstention. The motion was carried.

 

Resolved

 

That the calendar of meetings for the period June 2021 to May 2022 as set out in Appendix A of the report be approved.

 

13.

Governance Updates pdf icon PDF 216 KB

Minutes:

The Chief Officer Place and Governance submitted a report which sought to update members on all delegated decisions taken during the Covid-19 pandemic since the last report to Council on 3 March 2021.

 

Councillor M Fitzgerald moved the report; this was seconded by Councillor A Pitcher.

 

Resolved

 

That the summary of all CEO Urgent Action decisions and Special Urgency Executive decisions detailed in section 4.0 of the report be noted.