Agenda, decisions and minutes

Council - Wednesday 9th December, 2020 7.00 pm

Venue: Zoom Virtual Meeting

Contact: Gayle Roach  01900 702502

Link: View Meeting (Allerdale BC YouTube Channel)

Items
No. Item

228.

Minutes pdf icon PDF 593 KB

To agree as a correct record the minutes of the Council meeting held on 16 September 2020.

 

Minutes:

The minutes of the meeting held on 16 September 2020 were agreed as a correct record.

 

229.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

6.  Notices of Motion.

  Councillor Louise Maguire; Disclosable Pecuniary Interest; Due to her employment in the public sector.

 

15.  Pay Policy Statement.

  Sharon Sewell; Disclosable Pecuniary Interest; Due to the proposed changes to her role.

 

230.

Exclusion of the Press and Public

To consider whether there are any items on the agenda for which the press and public should be excluded.

Minutes:

There were no items of the agenda for which the press and public should be excluded.

 

231.

Questions and Petitions

To answer questions under Procedural Rule No. 4.16 from members of the public and from Councillors under Procedural Rule No. 4.17.2 and to receive Petitions under Access to Information Rules.

 

Minutes:

Councillor M Heaslip asked the following question to Councillor Lister;

 

‘Will the Executive Member make a statement to Council on the Covid Marshalls scheme, including an explanation of how the scheme is funded and organised, the specific duties and responsibilities of Covid Marshalls, and the legal powers under which they operate?’

 

Councillor J Lister responded to say;

 

‘Marshalls will be deployed in all our seven towns for the period 2-24 December 2020. They provide an advisory, non-statutory service to the public to encourage social distancing and support the reopening of our High Streets. An Allerdale contractor was appointed to provide the service following a competitive tendering process. The cost is met from the Compliance and Enforcement Funding (£11,000) and the Social Impact Investment Fund (£14,200).

 

Their duties will include

  • Encouraging social distancing where apparent non-family groups / bubbles are congregating, with friendly advice not to congregate 
  • Encouraging 2m social distancing where queues have formed not observing 2m social distancing, with friendly advice
  • At all times to provide brief, friendly advice where necessary ending with a thank you then moving on
  • No detailed conversations would be entered into with regard to the regulations in force. Advice will be given then they move on.  If a member of the public wants detailed advice, they are to be referred to the .gov website or our own website
  • If concerning behaviour is observed then a referral would be made to the relevant authority e.g. Environmental Health Service, or the Police.

 

Deployment in the main towns will be

·  Keswick 2 marshalls, but will revert to 4 on market days

·  Cockermouth 2 marshalls 

·  Wigton & Aspatria shared 2 marshalls

·  Workington 4 marshalls and 

·  Maryport & Silloth shared 2 marshalls 

 

Their Hours of duty

  • 11.00 am – 2.00 pm, Monday to Thursday 
  • 10.00am - 5.00 pm, Friday and Saturday 
  • 11.00 am – 4.00 pm Sunday 

 

 

As his supplementary question Councillor M Heaslip asked for clarification that the Marshalls are purely advisory roles and that they don’t exercise any enforcement powers. Councillor J Lister confirmed that to be correct.

 

232.

Notices of Motion

The following Motion has been submitted by Councillor Peter Little -

 

‘Given the current situation we all find ourselves in, I am appalled to learn the Chancellor is proposing to impose a cap on 1.3 million public sector workers salaries at the spending review whilst MP's are set to receive a pay increase set out by an independent panel.

It is welcome news to hear that NHS staff are expected to be exempt, but this is an insult to those in the public sector that have put themselves as much on the front-line during this pandemic.

Police, refuse collectors, teachers and the Armed Forces have been instrumental in the fight against Covid. It was only in Spring that the Government was praising those key workers. Now, they are desperate to rebuild the public finances while many will be struggling financially and feeling that their contribution was worthless. By proposing such a cap, the Government is clearly showing a lack of empathy.

I therefore ask all members of this Council to remonstrate their support of this Motion and to ask the Government to review any proposed pay freeze to the public sector and to give them the gratitude they so deserve’

 

Minutes:

Councillor P Little submitted the following motion –

 

‘Given the current situation we all find ourselves in, I am appalled to learn the Chancellor is proposing to impose a cap on 1.3 million public sector workers salaries at the spending review whilst MP's are set to receive a pay increase set out by an independent panel.

It is welcome news to hear that NHS staff are expected to be exempt, but this is an insult to those in the public sector that have put themselves as much on the front-line during this pandemic.

Police, refuse collectors, teachers and the Armed Forces have been instrumental in the fight against Covid. It was only in Spring that the Government was praising those key workers. Now, they are desperate to rebuild the public finances while many will be struggling financially and feeling that their contribution was worthless. By proposing such a cap, the Government is clearly showing a lack of empathy.

I therefore ask all members of this Council to remonstrate their support of this Motion and to ask the Government to review any proposed pay freeze to the public sector and to give them the gratitude they so deserve’

 

Councillor A Kirkbride seconded the motion.

 

Councillor H Briggs moved an amendment to the motion to add ’all care workers’, not just those working in care homes but all workers involved. He said those were the people who ‘took the brunt’ at the peak of the pandemic and they deserve a pay rise along with everyone else.

 

Councillor P Little accepted the alteration to his original motion.

 

Councillor A Pitcher moved an amendment to the motion as follows;

‘Given the current situation we all find ourselves in, recognising the public sector pay freeze for those on over £24,000 plus those working in the NHS, and not forgetting there is a consultation from the Independent Parliamentary Standards Authority on MPs pay, this council resolves to ask the government and IPSA to freeze MP’s pay to show respect to all public sector employees.

Currently the private sector is in pain, people are losing their jobs, shops are closing and businesses are going into administration, we need to be aware of this in any debate, especially when you think most people in different walks of life, private and public have suffered and it’ll be this way for a while yet’.

 

This was seconded by Councillor A Tyson. The motion was opened for debate.

 

 

A vote was taken on the amendment becoming the substantive motion; 23 in favour, 14 against and 0 abstentions. The motion was carried.

 

Councillor A Semple moved an amendment as follows;

‘The government says that a pay freeze is necessary to ensure “fairness” between the public and private sectors. But this in fact is a cynical act of division instead of uniting the UK behind a national effort to fight the economic and health crisis we face.

There is also a hollow promise that people who earn less than 24K will get a pay rise of at least £250. But payments will fall on cash -strapped councils and it is also unclear how the lowest paid in the care sector will be reached.

This council therefore instructs the Chief Executive to write to government, to clarify how the guarantee for the lowest paid will actually ensure that ALL workers in the lowest paid sectors - key people who are the foundations of the fight against COVID - will be achieved’.

 

This was seconded by Councillor E Lynch who said that this wasn’t fairness at all, many public sector workers are the lowest paid in the county and doing some of the hardest work to help us all. Clapping on the doorsteps for our key workers to show our appreciation, but clapping doesn’t pay the rent or the mortgage or feed the family. It’s not clear how the £250 for the low earners will be funded or whether all those who are eligible will be rewarded. It sounds like another empty promise from the Government.

 

Councillor I Greaney was in full support of the amendment, as it focused on the most needy, the people who had been at the forefront during the pandemic and that was what was needed.

 

Councillor M Johnson commented that the amendment was a new motion that made no reference to MP’s pay or indeed a freeze to the MPs pay, and asked why were we wasted time debating national politics when we should be focusing on what we can achieve in Allerdale.

 

The Mayor adjourned the meeting at 7.41pm

 

The Mayor reconvened the meeting at 8.03pm

 

For clarity the Monitoring Officer provided an explanation to members, that the amendment proposed by Councillor A Semple had been an amendment to the original motion and not the agreed motion on the floor and was therefore withdrawn.

 

Councillor M Heaslip confirmed that the amendment from Councillor A Semple was to be added to the substantive motion on the floor.

 

The Monitoring Officer proposed that, as the item was becoming quite complex due to the number of amendments and as it was important that all members were clear on what they would be voting on and had an opportunity to have their say, the item be deferred to the next meeting of Council.

 

Councillor M Fitzgerald moved that under procedure rule 4.20.10 paragraph e, the debate be adjourned until the next meeting of Council

 

This was seconded by Councillor M Grainger.

 

A vote was taken on the adjournment of the debate, 26 in favour, 11 against and 1 abstention. The motion was carried.

 

233.

Councillor Speeches

To hear speeches (not exceeding 5 minutes each), for up to a specified period of 15 minutes, from individual members on a local issue in the Member’s Ward, of which 24 hours’ notice has been given to the Chief Executive.

Minutes:

None received.

 

234.

Announcements from the Mayor, Leader or Head of Paid Service pdf icon PDF 267 KB

Minutes:

The Mayor made reference to the events she had undertaken since the previous meeting.

 

Since the schools opened back up in September the Mayor had launched a Christmas card competition with all schools in Allerdale and an amazing 1,324 entries had been received from 26 schools. The winning entry was from Beckstone Primary School Workington, second place was from St Patricks Catholic Primary School Workington and third place from St Matthews School West Newton. There were a further 89 runners up.

The Mayor thanked everyone for taking part and said she had thoroughly enjoyed their work.

 

Councillor Mike Johnson, Deputy Leader of the Council thanked all members for their contribution at the last Council meeting on 23 November 2020. He said it had been a good debate and all opinions were considered in advance of the Executive decision made on 25 November 2020. The Executive had agreed to submit a proposal for two unitary councils in Cumbria, with their preferred option being the creation of a council with the footprint of Allerdale, Copeland and Carlisle councils. And Eden, Barrow and South Lakes forming the other authority. The proposal had been submitted to Government and was available on the Councils website. Councillor Johnson thanked the members of the cross-party Local Government Reorganisation working group, Officers and the team from KPMG.

 

The Mayor adjourned the meeting at 8.24pm

The Mayor reconvened the meeting at 8.36pm

235.

Portfolio Holder updates pdf icon PDF 377 KB

Additional documents:

Minutes:

Councillor M Johnson, Deputy Leader of the Council, presented the Portfolio Holders update report.

 

Questions were asked on plans for the future of Workington Town Centre and for Allerdale House, Cockermouth customer services and GLL.

 

Following a Councillor Call for Action, considered by the Overview and Scrutiny Committee in July 2019, Councillor P Kendall raised that Maryport Town Council were still waiting for costs to be provided for work to upgrade and extend the footpaths in Flimby cemetery. On receipt of a proposal of works the Town Council would consider whether they could share those costs with Allerdale. 

Councillor T Markley agreed to ask officers to look into the matter and report back following the meeting.

 

With regards to Sports grants under paragraph 5.2 of the report, Councillor H Briggs asked whether it meant that 16 applications had failed or were they still to be assessed. Also would it be possible for all councillors to be informed of both successful and unsuccessful applications as councillors may be able to support those clubs if required.

Councillor T Markley agreed to ask officers for the information and report back following the meeting.

 

With regards to Community initiatives under paragraph 6.9 of the report, Councillor C McCarron-Holmes asked how many video doorbell systems had been installed and in which Wards.

Councillor M Fitzgerald agreed as Chair of the Community Safety Partnership to contact the West Cumbria Neighbourhood Watch for the information and report back.

 

Councillors W Wilkinson and L Maguire left the meeting during the item.

 

236.

Executive Minutes pdf icon PDF 122 KB

To note the contents of the minutes of the meetings of the Executive held on 2 September and 14 October 2020.

 

Additional documents:

Minutes:

The minutes of the Executive meetings held on 2 September and 14 October 2020 were noted.

 

Councillor N Cockburn left the meeting

237.

Reference from Executive 25 November 2020 - Quarter 2 Finance Report and Revised Budget 2020-21 pdf icon PDF 121 KB

Additional documents:

Minutes:

This report was considered at Executive on 25 November 2020.  Members considered the report and the recommendations.

 

Councillor J Lister moved the recommendations. This was seconded by Councillor M Johnson.

 

 

A vote was taken, it was unanimous 35 in favour, the motion was carried.

 

Resolved – That –

 

·  The forecasted position against the original revenue and capital budgets at the end of quarter 2 be noted

·  The revised budget (inclusive of spend from earmarked reserves) of £19,580k be approved

·  The revised net revenue budget requirement of £18,105k be approved

·  An additional release from the Council’s earmarked reserves of £2,845k be approved

·  A contribution from the Council’s General Fund of £33k be approved

·  The revised three year capital budget (including proposed financing) of £15,997k comprising £11,629k in 2020-21, £2,724k in 2021-22 and £1,644k in 2022-23 be approved

·  The revised position on earmarked and un-earmarked general fund balances be noted.

 

238.

Reference from Audit Committee 29 September 2020 - Treasury Management Annual Review 2019/20 pdf icon PDF 93 KB

Additional documents:

Minutes:

This report was considered at Audit Committee on 29 September 2020.  Members considered the report and the recommendation.

 

Councillor A Tyson moved the report as Chair of the Audit Committee.

 

Resolved – That the contents of the report be noted.

 

239.

Reference from Audit Committee 24 November 2020 - Treasury Management Mid Year Review 2020/21 pdf icon PDF 95 KB

Additional documents:

Minutes:

This report was considered at Audit Committee on 24 November 2020.  Members considered the report and the recommendation.

 

Councillor A Tyson moved the report as the Chair of Audit Committee.

 

With references to the possibility of negative interest rates and the effects of Brexit contained within the report, Councillor M Heaslip asked for assurances that the Audit Committee had systems in place to ensure that the risk to the Councils finances were being managed.

Councillor A Tyson agreed to provide a written response following the meeting.

 

 

Resolved – That the contents of the report be noted.

 

240.

Reference from Licensing Committee 20/11/20 - Review of Statement of Licensing Policy 2021-2026 pdf icon PDF 97 KB

Additional documents:

Minutes:

This report was considered at Licensing Committee on 20 November 2020.  Members considered the report and the recommendation.

 

Councillor M Grainger moved the recommendation. This was seconded by Councillor J Cook.

 

Resolved – That the Statement of Licensing Policy 2021-2026 be approved.

 

S Sewell left the meeting for the following item

241.

Pay Policy Statement pdf icon PDF 236 KB

Additional documents:

Minutes:

The Head of Paid Service submitted a report which sought council’s approval of an updated Pay Policy Statement to reflect proposed changes from the Chief Executive to the structure of the Senior Leadership Team and associated remuneration pay levels for the Chief Officers.

 

 

Councillor M Fitzgerald moved the recommendations as per the report. Councillor T Markley seconded the motion.

 

A vote was taken, it was unanimous 35 in favour, the motion was carried.

 

Resolved

 

That –

 

1.  The Pay Policy be updated to reflect the proposed remuneration and revised structure of the Senior Leadership Team

2.  In accordance with section 5 of the Local Government Act 1989, Council designates the Chief Officer (Place and Governance) as Monitoring Officer

3.  In accordance with section 151 of the Local Government Act 1972, Council designates the Chief Officer (Assets) as Chief Finance Officer.

 

S Sewell rejoined the meeting

242.

Authority to Temporarily Amend Polling Scheme pdf icon PDF 218 KB

Minutes:

The Returning Officer submitted a report to update Council on the planning for upcoming elections in May 2021 and which sought approval to delegate authority to the Returning Officer to make urgent, temporary changes to the Council’s polling scheme if necessary for the safe and effective delivery of those elections.

 

Councillor M Fitzgerald moved the recommendation within the report; this was seconded by Councillor M Johnson.

 

Resolved

 

That authority be delegated to the Returning Officer to make any urgent, temporary changes to any polling place within the Borough necessary for the safe and effective delivery of elections.

 

243.

Community Governance Review: Flimby & Maryport pdf icon PDF 218 KB

Minutes:

The Chief Executive submitted a report which sought Council’s approval to endorse the action taken by the Community Governance Review Working Group in not proceeding with the work during the pandemic.

 

Councillor M Fitzgerald moved the recommendation within the report; this was seconded by Councillor A Pitcher.

 

Resolved

 

That the decision of the Community Governance Review Working Group in deferring work on the Review of Maryport and Flimby due to the ongoing Covid-19 pandemic be endorsed.

 

244.

Update from the Overview and Scrutiny Committee pdf icon PDF 276 KB

Minutes:

Councillor M Heaslip, Co-chair of the Overview and Scrutiny Committee moved an update report for Council to note.

 

245.

Governance Updates pdf icon PDF 230 KB

Minutes:

The Head of Governance and Regulatory Services submitted a report which sought to update members on all delegated decisions taken during the Covid-19 pandemic since the last report to Council on 22 July 2020, and to update on changes to political proportionality and committee memberships.

 

Councillor M Fitzgerald moved the report and the recommendations.

 

Resolved

 

That –

 

1.  The summary of all CEO Urgent Action decisions and Special Urgency Executive decisions taken during the period 22 July and 1 December 2020, detailed in section 4.0 of the report be noted

2.  The distribution of seats across committees as set out in paragraph 4.6 of the report be approved, to accord with the rules on proportionality as far as is practicable

3.  Councillor Alan Hedworth be appointed to the Overview and Scrutiny Committee for the Allerdale Conservatives Group.

 

 

 

The Mayor thanked staff for their support over the last few months and wished everyone a happy Christmas filled with hope and good health and best wishes for the New Year.