Agenda and minutes
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To sign as a correct record the minutes of the meeting held on 21 November 2022.
Minutes: The minutes of the meeting held on 21 November 2022 were signed as a correct record.
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Declaration of interests Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct. Minutes: None declared.
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Service Delivery Plan Quarterly Report October - December 2022 Additional documents: Minutes: The Operations Manager of Allerdale Waste Services presented to the Committee the quarterly progress report of the company for the period October to December 2022.
The Committee noted a comparison of the amount of tonnage of waste and recycling that was collected against the same quarter in the previous years and the number of missed containers during that period. The figures showed a continuous decrease for waste and recycling more comparable to the levels pre-pandemic.
The figures for missed containers showed a collection rate of 99.936% for the quarter, well within the Performance Management Framework and an improvement on the previous two years, representing a missed rate average of 63 containers per 100,000 collected.
The report also highlighted the main health and safety activities that had been undertaken and staffing profile and absence report. The sickness absence rate had reduced from 8.38% in April 2022 to 6.11% in December 2022. December however had been a challenging month due to lots of short-term sickness to manage.
Members asked questions in relation to the one reportable accident recorded, random drug and alcohol testing and the new commercial service allowing for vehicle wheel alignments. It was explained that bookings were now coming in for the new service and the company was looking into ways it could be advertised wider.
Members congratulated staff on the great statistics in this quarters report and as it was the final meeting under Allerdale Borough Council thanked everyone who had been involved since its formation in 2019 and wished them well for the future.
Resolved
That the quarterly progress report be noted.
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Resolved - That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they may involve the likely disclosure of exempt information as defined in paragraph 3 of part 1 of Schedule 12 (a) of the Act.
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Financial Update - Management Accounts December 2022 Report to follow.
Minutes: The Managing Director of Allerdale Waste Services presented to the Committee a financial update report detailing the Management Accounts for the period 1 April 2022 to 31 December 2022.
The Committee discussed the impact of increasing employee related costs, fuel prices and ongoing maintenance of the fleet on the accounts. As discussed at the previous meeting the budget was showing a deficit and therefore the company had been in discussions with the Council on a way forward. Members were informed that an additional £160k revenue was to be added to the budget plus £10k towards a new vehicle for the fleet.
Councillor M Fitzgerald moved the report which was seconded by Councillor J Lister. The report was noted.
Resolved
That the financial update report be noted.
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Business Plan and Annual Service Charge 2023/24 Report to follow.
Minutes: The Managing Director of Allerdale Waste Services presented to the Committee a report providing details on the Allerdale Waste Services Business Plan including the Annual Operating Revenue Plan and Annual Service Charge for 2023/24.
The Committee were informed that a number of assumptions had been made in the preparation of the Operating Revenue Plan for 2023/24, one main increase on budget being a pay award for all operational staff in line with the Foundation Living Wage, another being maintaining an average fuel price throughout the year, however that market was highly volatile to predict.
The governance of the proposed contract was confirmed with the Committee in that as the value of the Service Agreement contract was within the threshold of the S.24 Direction issued by the Secretary of State, the proposal had general consent from the new Cumberland Council and no further specific consent was required to effect the transaction.
Councillor J Lister moved the recommendation within the report which was seconded by Councillor M Fitzgerald. The recommendation was approved.
Resolved
That the Business Plan and the Annual Service Charge of £4,598,568 be approved and the Service Contract be adjusted through a deed of variation accordingly.
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