Agenda and minutes

Allerdale Waste Services Shareholder Committee - Wednesday 31st August, 2022 2.00 pm

Venue: Council Chamber, Allerdale House. View directions

Contact: Democratic Services  01900 702502

Items
No. Item

131.

Minutes pdf icon PDF 116 KB

To sign as a correct record the minutes of the meeting held on 23 May 2022.

 

Minutes:

The minutes of the meeting held on 23 May 2022 were signed as a correct record.

 

132.

Declaration of interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

133.

Service Delivery Plan Quarterly Report April - June 2022 pdf icon PDF 206 KB

Additional documents:

Minutes:

The Operations Manager of Allerdale Waste Services presented to the Committee a quarterly progress report of the company for the period April to June 2022.

 

The Committee noted a comparison of the amount of tonnage of waste and recycling that was collected against the same quarter in the previous year and the number of missed containers during that period.

The figures were starting to show a return to pre-pandemic levels, all except bulky and garden waste. That may be attributed to the end of lockdown and people spending less time working from home.

 

There had been a considerable amount of work carried out on both missed containers and identifying hot spots for frequently missed containers resulting in a reduction in numbers.

 

The report also highlighted the main health and safety activities that had been undertaken and staffing profile and absence report.

The sickness absence rate had reduced dramatically from 8.38% in April to 2.79% in July.

 

Members asked questions in relation to sick pay and feedback from residents following a rebalance of collection rounds for a number of properties.

 

Resolved

 

That the quarterly progress report be noted.

 

134.

Local Government Reorganisation pdf icon PDF 281 KB

Additional documents:

Minutes:

The Managing Director provided an update report for members on the likely impacts of Local Government Reorganisation on Allerdale Waste Services Limited and the associated governance implications.

 

From 1 April 2023 the new Unitary Cumberland authority would be responsible for providing all services currently delivered by the districts as the collection authority. The treatment and disposal of waste would be managed as a shared service sitting in a host authority. A decision was to be made on the host and the governance and management arrangements relating to the treatment and disposal of waste.

 

The committee had a discussion around budget provision for the operation of the service, both currently during the emerging pressures of the cost of living crisis and then for 2023/24. With costs significantly rising, the business needed to look at what it could do to mitigate the problem and plan for continuation of service. That piece of work was ongoing.  

 

Resolved

 

That the report be noted.

 

Resolved -

That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it may involve the likely disclosure of exempt information as defined in paragraph 3 of part 1 of Schedule 12A of the Act.

 

135.

Financial Update - Management Accounts June 2022 - Audited Accounts 2021-22

Minutes:

The Managing Director of Allerdale Waste Services presented to the Committee a summary of the management accounts for the period 1 April to 30 June 2022 and then the audited accounts of the company for the year ending 31 March 2022.

 

The quarterly accounts detailed the spend in the first three months of the year and the forecasted position to the end of the year.

 

 

In terms of the financial statements, the Directors report had been approved by the Board of Directors on 20 July 2022.

 

The audited opinion was, the financial statements:

-  Gave a true and fair view of the state of the company’s affairs as at 31 March 2022 and of its loss for the year then ended;

-  Had been properly prepared in accordance with IFRSs as adopted by the United Kingdom; and

-  Had been prepared in accordance with the requirements of the Companies Act 2006.

 

 

Resolved

 

That management accounts for the period 1 April to 30 June 2022 and the audited accounts for the period ending 31 March 2022 be noted.