Agenda and draft minutes

Allerdale Waste Services Shareholder Committee - Monday 23rd May, 2022 2.00 pm

Venue: Council Chamber, Allerdale House. View directions

Contact: Democratic Services  01900 702502

Items
No. Item

14.

Minutes pdf icon PDF 113 KB

To sign as a correct record the minutes of the meeting held on 28 January 2022.

 

Minutes:

The minutes of the meeting held on 28 January 2022 were signed as a correct record.

 

15.

Apologies for Absence

16.

Declaration of interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

17.

Service Delivery Plan Quarterly Report January - March 2022 pdf icon PDF 227 KB

Additional documents:

Minutes:

The Managing Director presented to the Committee the fourth quarterly progress report of the company for the period January to March 2022.

 

The Committee noted a comparison of the amount of tonnage of waste and recycling that was collected against the same quarter in the previous year and the number of missed containers during that period.

 

The fourth quarter of comparative data showed an overall small decrease in tonnage collected in comparison to the same quarter in the previous year. It was thought that was likely due to the end of lockdown and people generally spending less time working from home.

 

The Committee discussed the staffing profile and absence report, showing an increase in sickness absence for both short and long-term absences which resulted in a discussion around statutory sick pay.

 

The committee were also provided with an update on the main health and safety activities that had been undertaken.

 

Members asked for an update on the taxi testing service, they were informed that good progress had been made and the centre was performing well with no issues to date. Interviews had taken place to recruit a new tester, the position had been offered and accepted and would commence early June.

 

Resolved

 

That the quarterly progress report be noted.

 

18.

Local Government Reorganisation

Verbal Update

Minutes:

The Senior Manager – Allerdale Waste Services provided a verbal update on current work carried out due to Local Government Reorganisation on the waste service, led by KPMG.

 

The waste blueprint had now been finalised setting out what the service would look like for day 1 of the new Cumberland Council. The next stage would be to include timelines to that including when contracts were due to end etc and working alongside other workstreams to identify any interdependencies.

It was envisioned that LGR would create very little change or impact on the frontline service for the public.

 

Resolved

 

That the update be noted.

 

Resolved -

“That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they may involve the likely disclosure of exempt information as defined in paragraphs 4 and 7 of part 1 of Schedule 12A of the Act.”

19.

Appointment of Non-Executive Director

Minutes:

The Managing Director of Allerdale Waste Services submitted a report which sought members approval to make a Non-Executive Director appointment on to the Board of Allerdale Waste Services Ltd in line with the Articles of Association and Shareholder Agreement.

 

Councillor M Johnson moved the recommendation as per the report; this was seconded by Councillor M Fitzgerald. The motion was unanimously agreed.

 

Resolved

 

That the recommendation as per the report, to appoint Matthew Lee - Environment Health Safety and Quality at Sellafield Ltd, a Non-Executive Director on to the Board of Allerdale Waste Services Ltd be approved.

 

20.

Financial Update - Management Accounts March 2022

Minutes:

The Managing Director of Allerdale Waste Services presented to the Committee a financial update report detailing the Management Accounts for the period 1 April 2021 to 31 March 2022. Accountants had been auditing the accounts over the past few weeks and the draft audited accounts were now produced.

 

Members asked questions on fuel and the impact from rising prices on the business.

 

Members enquired as to what activity was included in the ‘miscellaneous’ budget as shown on the accounts, the Managing Director agree to provide members with a breakdown.

 

Resolved

 

  1. That the financial update report be noted;
  2. Members be provided with a breakdown of the Miscellaneous budget spend.