Agenda and minutes

Overview and Scrutiny Committee - Friday 27th May, 2022 1.30 pm

Venue: Council Chamber, Allerdale House

Contact: Gayle Roach  01900 702502

No. Item


Minutes pdf icon PDF 124 KB

Minutes from the 22 April 2022 meeting are to follow.



The minutes of the meeting held on 22 April 2022 were signed as a correct record.


The Chair welcomed Councillor B Cannon to her first meeting.



Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.


None declared.




To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm on a working day, allowing two clear working days before the day of the meeting.



None received.



Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


None received.



Verbal Update on Local Government Reorganisation


The Assistant Chief Executive (Policy, Performance and Economic Strategy) provided members with a verbal update on the current position.


The election for new members had now taken place, the Shadow Authority was now up and running and held its first Council meeting on 17 May 2022.


There was to be a reset on current workstreams and a number of new workstreams would be set up in support for the Shadow Authority going forward.


A draft blueprint for the authority was now complete, planning out how services would look from day one, which had gone to the Programme Board for consideration.


Members asked what the impact was on resources in Allerdale BC, it was explained that the work required was definitely increasing however was not having too much of an impact at the moment. This was to be continually reviewed.




That the update be noted.



Forward Plan pdf icon PDF 336 KB


The forward plan was noted.



Work Programme 2022-23 pdf icon PDF 489 KB

Members to consider and select topics from the proposed Work Programme for 2022-23.



The Committee considered a list of draft items recommended for inclusion in the Work Programme for 2022-23 set against monthly meeting dates starting in May 2022 through to February 2023 as set out in Appendix 1 of the report.


It was raised that if the Levelling up Fund bid submission was due in June as per the Forward Plan, then members would like a summary update at their June Committee meeting.


With regards to the Quarter 4 Finance update report due to go to the July Executive meeting, members asked if the timetable allowed that they be included in the June Committee meeting.


With regards to the Monitoring of Regeneration Programmes, members requested that as the Maryport project was coming to a critical point that this update be brought to the June Committee meeting leaving the Workington project update for the July meeting. 


Members discussed adding an additional meeting date in for March 2023 currently not included in the calendar of meetings, to allow for any ‘mop up’ of work and as a last legacy meeting before the hand over to the new Cumberland Authority. All members were in agreement.


The Committee then considered three proposed Task and Finish reviews and members volunteered to take part, as follows;


1 – Access to Health Services – GPs and Dentistry – Cllrs C McCarron-Holmes, M Grainger, J Cook and I Greaney


2 – Customer Services – Cllrs M Grainger as Chair, A Daniels and B Cannon


3 – Democratic Participation in Voting – Councillors C McCarron-Holmes and S Lansbury


It was suggested that TFG 1 and 2 be carried out in the first half of the municipal year and TFG 3 in the second half of the municipal year.


An invitation to join the newly established TFGs would also be extended to all Allerdale members outside of the Scrutiny Committee.




That –


1.  The draft Work Programme for 2022-23 as set out in Appendix 1 of the report be approved subject to the agreed above amendments;

2.  An additional meeting date be added for March 2023;

3.  Three Task and Finish Groups be established as proposed in Appendix 1 of the report with membership as agreed in the meeting;

4.  An invitation be sent to all Allerdale members for expressions of interest to join the three newly established TFGs.



Reprovision of Leisure Facilities in Keswick (Delivery Plan 2022-23)

Progress update on the Delivery Plan project.


This item was withdrawn as the matter was now subject to a call-in.