Agenda and minutes

Overview and Scrutiny Committee - Friday 18th June, 2021 1.30 pm

Venue: Wigton Market Hall, Church Street, CA7 9AA

Contact: Ian Hinde  01900 702544

No. Item


Minutes pdf icon PDF 136 KB

To sign as a correct record the minutes of the meeting held on 23 April 2021


The minutes of the meeting held on 23 April 2021 were signed as a correct record.


Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.


None declared



To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm on a working day, allowing two clear working days before the day of the meeting.



None received


Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


None received


Quarter 4 Performance Report 2020/21 pdf icon PDF 231 KB

Additional documents:


The Policy Manager (Corporate, Performance and Information) introduced the Quarter 4 performance report for 2020/21 and provided an overview of the report including key projects and activities, corporate KPIs and strategic risks which are based on the interim delivery plan.


Members were informed that the report covers performance for Quarter 4, but also for all of 2020/21.


Concerns were raised over the Disabled Facilities Grant, members were advised that the Council still interacts with Occupational Therapy but due to the pandemic, assessments and referrals have reduced.


Members then asked questions in relation to local suppliers and contractors. Due to the pandemic, certain items had to be sourced wherever possible, however the Council is working hard to increase the numbers of local suppliers.


Questions were also raised from members in relation to Building Control, and how the Council will manage changes with legislation. An update will be provided to members on the changes to Building Control and on the future of Reedlands Road.


Members noted the contents of the report.



Report from Outside Body Representatives pdf icon PDF 158 KB

To review the report and feedback from Outside Body and Joint Committee appointees


The Chair introduced the item explaining that the Committee had agreed to ask questions of the member representatives appointed to Outside Bodies and other Scrutiny functions.


The Chair then went through each of the responses received from members of the bodies, providing the name of each member representative and explained that those who did not respond will be sent follow up reminders.


The Committee were appreciative of the responses which had been received to date, and no lines of enquiry had emerged from the reports.


Members then debated the accountability of members and whether they should be reporting back to Committee. The Chair explained that the Committee can report back to Executive and Council and ask for members to be removed.


Debate then moved on to whether the Council should be challenging outside bodies in instances where meetings have not been held. The Chair advised that feedback should be provided to the members of the bodies and highlighted the challenges caused by the pandemic.


Members noted the contents of the report


Forward Plan pdf icon PDF 220 KB


The forward plan had been revised since the last meeting; members were provided with the latest forward plan via email and were asked to send any comments to the chair.


An update will also be provided to members in relation to ‘Allerdale Investment Partnership - Consideration of Future Sites’


Members noted the contents of the forward plan.



Work Programme 2021/22 pdf icon PDF 297 KB

To consider and select topics for the work programme for the year

Additional documents:


The Chair explained that following feedback from members, suggested items for the work programmes cover three main themes and the Chair proposed that Task and Finish Groups are created for the following;


·  Community Leadership

·  Young People and Corporate Parenting.

·  Culture, Arts and Leisure Provision


It was noted that the TFG themes identified needed to be scoped and terms of reference drawn up.


In addition, the Chair explained that from 2020/21, the review of strategy documents will be coming to committee, along with Local Government Reorganisation (LGR), Housing Strategy, the Workington/Maryport Programmes, the role of the Council as Charity Trustee and the standard items such as budget, task and finish groups, outside bodies and performance reports.


Members considered the proposals and discussed the potential impact LGR will have on the work of the committee. Members acknowledging that the work of the committee may require a different approach with a likely scenario being that the Council will be replaced by one of the options submitted to Government.


Members asked questions in relation to new ward/divisions and what LGR could mean to the major programmes/projects the Council is currently working on. Members will be provided with an update from officers but it is likely that the Maryport and Workington Town projects will continue as these are government funded programmes.


Extensive debate ensued and concerns were raised on the work of the Local Focus Hub. Members would like more information on the Hub and will seek feedback on the Hub from the wider Council membership. Members also expressed frustration at the Police 101 reporting service.


Members agreed that the Local Focus Hub and its work are added onto the agenda for the next Committee Meeting.


Members then discussed meeting times as some members would prefer later start times. Officers in conjunction with the Chair will look into the possibility of amending the date and time of the September 2021 meeting.