Agenda and minutes

Overview and Scrutiny Committee - Friday 6th December, 2019 1.30 pm

Venue: Theatre - The Wave Centre, Maryport. View directions

Contact: Ian Hinde  01900 702544

No. Item


Minutes pdf icon PDF 136 KB

To sign as a correct record the minutes of the meeting held on 15 November 2019.


The minutes of the meeting held on 15 November 2019 were signed as a correct record.


Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.


None Declared



To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


None Received


Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


None Received


To consider the draft leisure and wellbeing strategy


This item was deferred


To review the Community Lottery Report, (presented to Executive on 27/11/19) pdf icon PDF 348 KB


Councillor Paul Scott, (Executive Member and Portfolio Holder for Transformation) attended the meeting with the Head of Programmes and Projects to answer questions from Members in relation to the Allerdale Community Lottery (approved by Executive on 27 November 2019).


Members were provided with an overview of the scheme and were informed that 60% of income generated would be distributed to ‘good causes’ in the Allerdale area. Any community cause in Allerdale can register to be eligible to receive funding and ‘players’ will have the option to select which cause they want their money to go to. Participation is online, and tickets would not be sold in shops or in the street, tickets can be bought over the telephone for people that do not have access to the internet.


Members asked questions in relation to marketing, set up costs and legal compliance.


The Head of Programmes and Project advised members that the Lottery must be run under an operating licence issued by the Gambling Commission and would need to comply with the specific licence conditions and code of practice. The lottery has been categorised as low risk in respect of the emergence of problem gambling.


Councillor Scott advised members that the cost of setting up the lottery is approximately £8,300k. This includes statutory fees and fee payable to Gatherwell Ltd, who will deliver the lottery on behalf of the Council. A small budget has also been set aside for promotion and marketing, including an official launch event. Councillor Scott then advised that members could contribute to the success of the lottery by promoting it within their communities.


Members then asked further questions in relation to financial risks to the Council and funding distribution.


The Head of Programmes and Projects confirmed that if ‘players’ do not nominate a specific cause when purchasing a ticket then the funds would go into a funding pot for distribution to causes. The decisions on how to allocate funding in the funding pot would be made by the Executive.


Members were advised that research had been undertaken to look at other local authorities operating this type of lottery and that risks associated with the Council not being able to achieve the anticipated income have not been realised in other local authority lotteries.



Quarter 2 Performance Report 2019/20 pdf icon PDF 231 KB

Additional documents:


The Policy Manager (Corporate, Performance and Information) introduced the Quarter 2 performance report for 2019/20 and provided an overview of the report including key projects and activities, corporate KPIs and strategic risks.


Members were informed that most of the activities/projects were performing as expected with the exception being delays with the Arcus project and the ongoing establishment of a new delivery model for waste services. It was also explained to members that the NNDR collection rates are now on target for Quarter 2.


Members asked questions in relation to the report and specifically on staff attendance, public realm improvements and the Allonby to Silloth Cycle Path.


The Policy Officer explained that further detail in relation to public realm improvements and the Allonby to Silloth Cycle Path could be provided in the next meeting of the Overview and Scrutiny Committee, which will be attended by the Programme Director for Maryport Regeneration and The Head of Planning and Development.




Forward Plan pdf icon PDF 348 KB


Members discussed the Forward Plan and the Council Strategy for 2020/30. In relation to the consultation members questioned whether the Council could provide feedback to those who responded to the consultation. The Policy Manager (Corporate, Performance and Information) clarified that a summary of consultation responses was being provided to Council as part of the report on the draft Council Strategy.  It would not always be possible to respond to all those who completed a consultation directly, however, it was clarified to members that all comments received had been considered.


Members discussed the creation of a new housing company and wanted further information, the Policy Officer explained that the responsible officer would be attending the next meeting and would be able to answer members questions.


Members noted the content of the Forward Plan.



Work Programme pdf icon PDF 581 KB


It was confirmed to members that a climate change workshop would be held on the morning of 17th January 2020.



Task and Finish Group/Working Group Updates


Updates were provided to members of the work of the task and finish groups,


·  Budget group – the group is meeting on 9th December 2019 and updates will be provided at the next meeting.


·  Climate Change Group – the group are continuing to review existing policies including planning. The next steps are to involve stakeholders with an interest in climate change.


·  Procurement Group – the group has continued to meet with officers and has reviewed procurement that has been carried out. Going forward the group will review lessons learnt and how they can be developed going forward.


·  Future Waste Management Group – the group has been informed of the work to develop the LATCO (Local Authority Trading Company) and have access to the business plans, advising that the implementation of the LATCO is on track.