Agenda and minutes

Overview and Scrutiny Committee - Friday 11th October, 2019 1.30 pm

Venue: Council Chamber, Allerdale House

Contact: Ian Hinde  01900 702544

No. Item


Minutes pdf icon PDF 115 KB

To sign as a correct record the minutes of the meeting held on 06 September 2019


Councillor Heaslip moved an amendment to the minute 133 to include the reason why Councillor McCarron-Holmes left the meeting of 06 September 2019.


Councillor Annison seconded the motion


A vote was taken on the motion, 7 voted in favour, 1 against and 1 abstention.


The motion was carried.




That minute 133 of the meeting of 06 September 2019 to include‘


‘Councillor McCarron-Holmes’ position on the Task and Finish Group was challenged because of her previous role as an Executive member’




Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.


6.  To consider the Motion on Climate Change.

  Councillor Alan Pitcher; Other Interest; knows the speaker.


6.  To consider the Motion on Climate Change.

  Councillor Sally Lansbury; Other Interest; presented motion on climate change.




To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


None received


Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


Mr Nick Robson addressed the panel in relation to the agenda item; ‘To consider the motion on Climate Change’.


Mr Robson offered his support to members to tackle climate change, including the potential opportunities for Allerdale Borough Council.


Mr Robson explained to the members his professional background and that he had worked for 20+ years as a barrister providing advice on security and justice reform. He had spent the last 2 years in Pakistan, working on a project to reduce flooding, which included the planting of one billion trees. Mr Robson is also connected to environmental groups such as the Woodland Trust and Friends of the Earth.


Members then asked questions of the speaker, in his response to questions related to tree planting, Mr Robson explained in further detail the project in Pakistan and that the tree coverage in Allerdale is less than the national average.


In terms of the practicalities of tree planting Mr Robson acknowledged that it can be complex due to land ownership issues but reiterated that planting trees can help tackle the climate change issue.


Discussion then went on to the Council Plan with Mr Robson explaining how the Council could achieve a greener, cleaner Allerdale.


The Chair then addressed the public and invited them to leave contact details if they wished to be involved in the Climate Change motion.
















To consider the Motion on Climate Change pdf icon PDF 225 KB


The Chair introduced the item, explaining that this item was not to discuss climate change but to discuss how the committee could contribute to the motion, clarifying that the Overview and Scrutiny Committee was to make recommendations to the Council Meeting in March 2020.


The Policy Officer then explained the ‘overview’ role of the committee, explaining how the committee can contribute.


Discussion followed on the action to take and it was agreed to create a ‘climate change’ task and finish group.


Councillor McCarron-Holmes moved the motion to create a task and finish group but also to provide the group with the powers to co-opt external expertise where necessary.


The motion was seconded by Councillor Cockburn.


A vote was taken on the motion, 9 voted in favour, 0 against and 0 abstentions.


The membership of the task and finish group was agreed;


·  Councillor Alan Tyson

·  Councillor Elaine Lynch

·  Councillor Sally Lansbury

·  Councillor Malcolm Grainger

·  Councillor Allan Daniels

·  Councillor Iain Greaney

·  Councillor Nicky Cockburn.


Members agreed that the terms of reference for the task and finish group were contained within the climate change motion but that they would be discussed further during the first meeting of the group.




Draft Council Plan 2020-2030 pdf icon PDF 238 KB

Additional documents:


The Leader of the Council, Councillor Marion Fitzgerald attended the meeting to present the draft Council Plan for 2020-2030. She provided an overview to each of the six council priorities as outlined in the plan, advising that the plan is underpinned by new business and service plans.


Councillor Fitzgerald also explained to members that the plan was for a period of ten years to ensure that the Council could become self-sufficient by 2030. Councillors were also provided with a working document which provided further detail and explanation to each of the six themes of the plan.


Members then asked questions of the Officers and Councillor Fitzgerald on each of the six themes of the draft plan.


In response to questions relating to a ‘financially secure council’ Councillor Fitzgerald clarified the position of the Allerdale Investment Partnership, explaining to members that it is a useful tool that will used moving forward.


The Head of Strategy, Policy and Performance explained to members that the Council would be exploring different and new finance and business models to address the increasing financial challenges faced in local government.


Councillor Lansbury then requested that the Council Plan includes a commitment to become carbon neutral by 2030, debate then ensued in relation to a cleaner, greener Allerdale. Councillor Heaslip suggested that the Council should invest in green new deals and open spaces.


On the theme of ‘Thriving Towns and Villages’, Councillor Annison stated that the current/future projects are centred on the coastal towns and requested that the plan includes ways to tackle rural issues and social exclusion.  In response to questions from members relating to rural issues, Councillor Fitzgerald stated that more work is required in isolated rural areas.


The Head of Strategy, Policy and Performance then explained the next steps of the draft Council Plan consultation, encouraging members to provide comments and feedback.



Forward Plan pdf icon PDF 75 KB


Officers provided an explanation to members of key decisions, explaining that a key decision is one that affects more than ward in Allerdale or has expenditure or savings exceeding £50k.


Members then discussed the new waste arrangements and agreed that another task and finish group was required.


The membership of the task and finish group was agreed;


·  Councillor Tyson

·  Councillor Lansbury

·  Councillor Lynch

·  Councillor Pitcher


Members noted the contents of the Forward Plan.


Work Programme and Outcomes Monitoring pdf icon PDF 601 KB


Members were advised that the procurement task and finish would present its findings at the February 2020 meeting of the Overview and Scrutiny Committee.


In terms of the item on the work programme ‘governance of the Council’s role as a corporate charity trustee’ – the Committee considered if this could be approached in a different way given the volume of work in the programme over the coming months.  Councillors Pitcher and Heaslip undertook to raise the possibility of the Constitution review Group looking at this topic at a future meeting of that group.


The Policy Officer (Scrutiny & Partnerships) then clarified to members that the Reedlands Road project was on the work programme to provide members with a progress update.


Councillor McCarron-Holmes suggested that the LEP Scrutiny Mechanism should be added to the work programme and Councillor Heaslip requested further information on the memorandum of understanding with Copeland, both requests to be reviewed by the Policy Officer (Scrutiny & Partnerships).


Members noted the contents of the work programme.


Task and Finish Group/Working Group Updates


The procurement task and finish group were due to meet w/c 14 October 2019 and will provide an update to members at the next Overview and Scrutiny meeting.