Agenda and minutes

Overview and Scrutiny Committee - Friday 28th June, 2019 9.30 am

Venue: Council Chamber, Allerdale House. View directions

Contact: Ian Hinde  01900 702544

No. Item


Minutes pdf icon PDF 55 KB

To sign as a correct record the minutes of the meetings held on 22 March and 11 April 2019.


Additional documents:


The minutes of the meeting held on 22 March 2019 and 11 April 2019 were signed as a correct record.



Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.


None Declared



To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


None Received


Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.


None Received


Co-Chairs Introduction


Councillor Alan Pitcher as co-chair made his introductions, advising that the Overview and Scrutiny Group should be non-political and that the aim is to constructively work together.


Councillor Iain Greaney as co-chair then made his introductions, sharing with the committee his professional background and that he wants the Overview and Scrutiny to constructively challenge and to ask appropriate and relevant questions.





Forward Plan pdf icon PDF 75 KB


To assist the committee, officers provided clarification on the forward plan including explanations of key decisions.


Members then discussed the forward plan items including the Rugby League World Cup, the Allonby to Silloth Cycle Way and 2019/20 Members Allowance Scheme, acknowledging that most of the items are standard items.


Discussion then moved onto the difference between the Audit and Overview and Scrutiny functions.




Work Programme pdf icon PDF 83 KB


Members discussed the work programme and identified a requirement to review and scrutinise the procedures and processes used for scrutiny in awarding Council contracts. It was suggested that a Task and Finish Group is established to undertake this activity.


Members expressed concerns with the waste contract challenges facing the Council. They also felt that communication between members and officers on the subject of waste could be improved and requested that officers arrange member briefings as soon as possible.


Members identified that they will need to look at the waste contract. Cllr Pitcher suggested that a waste ‘task and finish group’ should be the appropriate way forward. The Head of Policy and Strategy recommended that the Co-Chairs should first discuss the waste contract with the Leader and Deputy Leader of the Council.


Members discussed the items that should be added onto the forward plan including items that would be carried over from last year.


Members agreed that the following items should be provisionally added onto the work programme,


·  Refresh and Review of the Leisure Strategy

·  Annual Update from the Community Safety Partnership

·  Review of recent Community Services Procurement

·  Rural Issues, particularly considering addressing social exclusion.

·  Climate emergency and related issues


Members will consider whether Brexit and proposed Stadium Development should be added onto the Work Programme when further information becomes available.






Executive / Scrutiny Protocol pdf icon PDF 26 KB

Discussion item to consider establishing a protocol between the Executive and the Overview and Scrutiny Committee.



Members discussed the arrangements and relationships with the Executive Committee and how that would work going forward.