Agenda, decisions and minutes

Executive - Wednesday 21st April, 2021 4.00 pm

Venue: Zoom Virtual Meeting

Contact: Gayle Roach  01900 702502

Link: View Meeting (Allerdale BC YouTube Channel)

Items
No. Item

400.

Minutes pdf icon PDF 129 KB

To agree as a correct record the minutes of the meeting held on 24 March 2021.

 

Minutes:

The minutes of the meeting held on 24 March 2021 were agreed as a correct record.

 

401.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

9.  Hackney Carriage and Private Hire Vehicle Tests.

  Councillor Marion Fitzgerald; Other Interest; Due to being a member of the Allerdale Waste Services Shareholder Committee.

 

9.  Hackney Carriage and Private Hire Vehicle Tests.

  Councillor Mike Johnson; Other Interest; Due to being a member of the Allerdale Waste Services Shareholder Committee.

 

402.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm on a working day, allowing two clear working days before the day of the meeting.

Minutes:

None received.

 

403.

Members' Announcements

Minutes:

None received.

 

404.

Social Impact Investment Fund pdf icon PDF 230 KB

Minutes:

The subject of the decision

 

The Assistant Chief Executive (Policy, Performance and Economic Strategy) submitted a report which sought member’s approval of the allocation of funds from the Social Impact Investment Fund for 2021-22.

 

Councillor M Johnson moved the recommendations as per the report; this was seconded by Councillor M Fitzgerald. The motion was unanimously agreed.

 

Alternative options considered

 

Funds may be allocated differently than set out in paragraph 4.3 of the report however, they must be allocated in line with the Sellafield Social Impact Strategy and the Energy Act 2016 and the Councils own priorities set out in the current Council Strategy 2020-30.

 

The reason for the decision

 

To agree the process for allocating funds from the Social Impact Investment Fund for 2021-22, subject to the decision of Sellafield Board to provide £500,000 each to Allerdale and Copeland for socio-economic activity.

 

The decision

 

Resolved

 

That the allocation of funds from the Social Impact Investment Fund of £500,000 for 2021-22 be approved as outlined in paragraph 4.3 of the report.

 

405.

Hybrid Mail Procurement pdf icon PDF 305 KB

Minutes:

The subject of the decision

 

The Assistant Chief Executive (Innovation and Commercial) submitted a report which sought approval of a contract for an outsourced hybrid mail service following a procurement process.

 

Councillor M Johnson moved the recommendations as per the report; this was seconded by Councillor A Pitcher. The motion was unanimously agreed.

 

Alternative options considered

 

Not to outsource a hybrid mail service.

 

The reason for the decision

 

The Council had utilised an outsourced hybrid mail service since 2017, the contract was due to expire on 7 May 2021 and could not be extended further.

 

The decision

 

Resolved

 

That the contract be awarded to supplier UK Mail DHL.

 

406.

New contract for Regulatory Service and Built Environment applications pdf icon PDF 235 KB

Minutes:

The subject of the decision

 

The Assistant Chief Executive (Innovation and Commercial) submitted a report which sought approval of a contract for a cloud based platform for the Regulatory Services.

 

Councillor M Johnson moved the recommendations as per the report; this was seconded by Councillor T Markley. The motion was unanimously agreed.

 

Alternative options considered

 

None.

 

The reason for the decision

 

To award a new contract for delivery of a cloud-based platform for Regulatory Services to fulfil parts of an existing contract not fully implemented to ensure compliance with the Public Contract Regulations.

 

The decision

 

Resolved

 

That the contract be awarded to Arcus Global Services.

 

407.

Hackney Carriage and Private Hire Vehicle Tests pdf icon PDF 220 KB

Additional documents:

Minutes:

The subject of the decision

 

The Chief Officer for Place and Governance submitted a report which sought approval to award a contract for a testing centre for hackney carriage and private hire vehicles.

 

Councillor J Lister moved the recommendations as per the report; this was seconded by Councillor J Cook. The motion was unanimously agreed.

 

Alternative options considered

 

To carry out a further procurement exercise to take place after Covid-19 restrictions lifted or to award the contract directly to Allerdale Waste Services Ltd.

 

The reason for the decision

 

To ensure that suitable and sufficient testing facilities were available within the borough for vehicles to be tested in line with relevant legislation and the Councils conditions and terms of licence for hackney carriage and private hire vehicles.

 

The decision

 

Resolved

 

That Allerdale Waste Services Ltd be awarded the contract for taxi testing.

 

408.

Action Plan to Address Climate Change Update pdf icon PDF 485 KB

Additional documents:

Minutes:

The subject of the decision

 

The Chair of the Climate Change Group submitted a report for member’s approval of an updated Climate Change Action Plan.

 

Councillor M Fitzgerald moved the recommendations as per the report; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

 

Alternative options considered

 

Not to approve the amended Action Plan or to make further amendments.

 

The reason for the decision

 

The Climate Change Action Plan as agreed by Council on 4 March 2020 had been updated.

 

The decision

 

Resolved

 

That –

 

1)  The updated Action Plan to address Climate Change, as presented at Appendix A to the report, be approved

2)  Any minor changes are to be approved by the Climate Change Group, in consultation with the Portfolio Holder, before the next annual update, and any major changes be submitted to the Executive for approval.