Agenda, decisions and minutes

Executive
Wednesday 27th November, 2019 4.00 pm

Venue: Cockermouth Town Hall

Contact: Gayle Roach  01900 702502

Items
No. Item

239.

Minutes pdf icon PDF 136 KB

To sign as a correct record the minutes of the meetings held on the 4 and 16 September 2019.

 

Additional documents:

Minutes:

The minutes of the meetings held on 4 and 16 September 2019 were signed as a correct record.

 

240.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

241.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

Councillor A Tyson submitted the following question –

 

‘Would the Executive agree that the Council Strategy should more explicitly reflect the councils climate change motion adopted at the 25 September 2019 Council meeting’

 

Councillor M Fitzgerald responded as follows –

 

‘The Council recommended that the motion agreed by full Council was to be considered by Overview and Scrutiny. A Task and Finish Group is working through the motion and it is felt that at this moment in time to pre-empt their conclusions and their work would prevent us in being flexible to adopt what comes out of the Scrutiny work.

The Strategy has a theme around ‘A cleaner and greener Allerdale’ with an objective to ensure that environmental sustainability is at the heart of our policies but we are not specific as to what this means yet mainly because we reference the research being undertaken. We have also updated our purpose to be Improving lives, improving futures through sustainable action – again this gives us a hook for all kinds of things without being specific.

Underpinning the Council Strategy will be a business plan which will be the document where we can be more specific and take into account the work undertaken by Scrutiny in more detail.

We can amend the Council Strategy at any time as we go forward but we are suggesting every two years’.

 

242.

Members' Announcements

Minutes:

None received.

 

243.

Quarter 2 Performance Report 2019-20 pdf icon PDF 231 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Manager (Corporate, Performance and Information) submitted a report which sought to advise members on the Council’s performance at the end of quarter 2 2019/20.

 

Of the 58 key projects/activities, 1 was complete, 48 were on target, 7 had concerns over achieving their deadlines or outputs and 2 had significant concerns.

 

There were 46 Key Performance Indicators. 28 of those were on target, 7 were worse than target and 6 were significantly worse than target. 2 were not targeted.

 

Councillor M Johnson moved the recommendation as per the report; this was seconded by Councillor S Stoddart. The motion was unanimously agreed.

 

Alternative options considered

 

None

 

The reason for the decision

 

To advise Members of the Council’s performance at the end of quarter 2 2019/20

 

The decision

 

Resolved

 

That the report be noted.

 

244.

Council Strategy 2020-2030 pdf icon PDF 249 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Manager (Corporate, Performance and Information) submitted a report which set out the Councils priorities in the Council Strategy for 2020-30.

 

The Council Strategy was to be the key policy document for the Council proving the framework for all Council activity over the next 10 years. It would be supported by a Business Plan which was due to go out for public consultation following the close of the election Purdah period.

 

Councillor S Stoddart moved the recommendations as per the report; this was seconded by Councillor J Cook. The motion was unanimously agreed.

 

Alternative options considered

 

Not to approve the Council Strategy 2020-30

 

The reason for the decision

 

To endorse the Council’s priorities for 2020-30 as set out in the Council Strategy 2020-30.

 

The decision

 

Recommended

 

That Council be requested to agreed that –

 

1.  The draft Council Strategy 2020-30 as attached at Appendix 1 of the report be endorsed

2.  Authority be delegated to the Head of Strategy, Policy and Performance to make any minor amendments to the draft Council Strategy 2020-30 in consultation with the Leader and Deputy Leader, prior to its consideration by Council on 11 December 2019.

 

245.

Allerdale Social Impact Investment Fund (SIIF) 2019-20 pdf icon PDF 416 KB

Minutes:

The subject of the decision

 

The Policy Manager (Economic Growth) submitted a report which sought member’s approval on the allocation of remaining funds from the Allerdale Social Impact Investment Fund (SIIF) for 2019/20 and to give consideration to the use of the funds in future years.

 

Councillor M Johnson moved the recommendations as per the report; this was seconded by Councillor P Scott. The motion was unanimously agreed.

 

Alternative options considered

 

The report set out the suggested allocation of the remaining SIIF funding available.

Alternative suggested uses of the fund may be made so long as they were a strategic fit with the Sellafield Social Impact Strategy.

 

The reason for the decision

 

To agree the allocation of remaining funds from the Allerdale Social Impact Investment Fund (SIIF) for 2019/20

 

The decision

 

Resolved

 

That –

 

1.  The £40,000 agreed in April towards the cost of the hosting fee for the Rugby League World Cup 2021, be re-allocated towards the creation of a Growth Planning Budget (£35,000) and additional investment into sport development (£5,000)

 

2.  The remaining £70,000 in 2019/20 be allocated to the creation of a Growth Planning Budget

 

3.  A further £55,000 be allocated from the SIIF in 2020/21 to further supplement the Growth Planning Budget, subject to confirmation of future funding from Sellafield Ltd.

 

4.  The allocation of funds within the Growth Planning Budget be delegated to the Head of Service for Strategy, Policy and Performance and Portfolio Holder for Economic Growth.

 

246.

Allerdale Community Lottery pdf icon PDF 348 KB

Minutes:

The subject of the decision

 

The Head of Programmes and Projects submitted a report which sought member’s agreement of the launch of an online Allerdale Community Lottery to help fund discretionary support for the local voluntary and community sector and to enable such organisations to raise funds that would directly benefit local people and communities.

 

Councillor J Cook moved the recommendations as per the report; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

 

Alternative options considered

 

Establishing an Allerdale Community Lottery delivered in-house;

 

Establishing an Allerdale Community Lottery contracted with an external Lottery Manager;

 

Not to establish a Community Lottery.

 

The reason for the decision

 

To gain agreement to the launch of an online Allerdale Community Lottery to help fund discretionary support for the local voluntary and community sector.

 

The decision

 

Resolved

 

That –

 

1.  The establishment of the Allerdale Community Lottery to benefit good causes in the borough be agreed;

 

2.  Gatherwell Ltd be appointed as our External Lottery Manager to set up and operate the Lottery;

 

3.  The criteria for voluntary and community organisations wishing to join the Allerdale Community Lottery as good causes, as set out in Appendix 1 to this report, be agreed;

 

4.  The Head of Strategy, Policy and Performance be authorised to apply for any necessary licences from the Gambling Commission to enable the Lottery to operate;

 

5.  The management and oversight of the Lottery and the authority to approve appropriate policies and procedures associated with the Lottery be delegated to the Head of Strategy, Policy and Performance.

 

247.

Refreshed Housing Strategy 2016-2021 pdf icon PDF 244 KB

Additional documents:

Minutes:

The subject of the decision

 

The Housing Policy Manager submitted a report which sough members to consider and approve a refresh of the Housing Strategy 2016-21.

 

Councillor S Stoddart moved the recommendations as per the report; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

 

Alternative options considered

 

To continue with the existing Housing Strategy;

 

Refresh the Housing Strategy as per the report;

 

To no longer have a Housing Strategy;

 

Develop a new Housing Strategy.

 

The reason for the decision

 

To refresh the Housing Strategy 2016-21 to reflect the proposed new Council Plan priorities 2020-30 as well as recent changes in government policy and current market conditions.

 

The decision

 

Resolved

 

That –

 

  1. The refreshed Housing Strategy 2016-2021 at Appendix 1 and the Housing delivery plan at Appendix 2 of the report be adopted

 

  1. Authority be delegated to the Head of Strategy, Policy and Performance, in consultation with the Portfolio Holder, to make any amendments to the Strategy and delivery plan as follows:

 

-  Minor amendments to the Strategy text to bring it in line with the Council Plan once adopted by Council

-  Changes to the housing delivery plan 2016-2021 as set out in Appendix 2, to address changes in the housing market and legislation, which may impact upon the Council’s ability to take forward the housing programme.