Agenda, decisions and minutes

To sign as a correct record the minutes of the meeting held on 12 October 2022.

The minutes of the meeting held on 12 October 2022 were signed as a correct record.

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

None declared.

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm on a working day, allowing two clear working days before the day of the meeting.

None received.

None received.

The subject of the decision

The Chief Officer Assets submitted a report which sought to inform Members on the Council’s financial performance against budget for the period April to September 2022 along with the forecast position to 31 March 2023.

Members noted the key messages at the end of quarter 2 for 2022/23, summarised on page 6 of the agenda.

Members thanked the Finance staff for their hard work.

Councillor C Sharpe moved the recommendation as per the report; this was seconded by Councillor M Fitzgerald. The motion was unanimously agreed.

Alternative options considered

None

The reason for the decision

To inform Members of the Council’s financial performance against budget for the period April to September 2022.

The decision

Resolved

That the report be noted.

The subject of the decision

The Strategic Adviser Performance submitted a report which sought to advise members on the Council’s performance at the end of quarter two 2022/23.

Councillor M Fitzgerald moved the recommendation as per the report; this was seconded by Councillor A Pitcher. The motion was unanimously agreed.

Alternative options considered

None

The reason for the decision

To advise Members of the Council’s performance at the end of quarter two 2022/23.

The decision

Resolved

That the report be noted.

The subject of the decision

The Assistant Chief Executive (Innovation and Commercial) submitted a report which sought members approval of the governance arrangements relating to the delivery and decision-making process for the programme following the submission of the Investment Plan for the UK Shared Prosperity Fund (UKSPF).

An Investment Plan was submitted by Allerdale to Government on 26 August 2022. It was important to ensure that an appropriate decision-making mechanism was in place to enable the funding to be allocated and for the delivery of the programme to be commenced within the timescale.

Following the submission the Government announced the Rural England Prosperity Fund (REPF), a top up to the UKSPF and the Council was required to submit an addendum to the Investment Plan by 30 November 2022.

Councillor M Fitzgerald moved the recommendations as per the report; this was seconded by Councillor C Sharpe. The motion was unanimously agreed.

Alternative options considered

Not to approve the funding allocations and governance arrangements as per the report.

The reason for the decision

Following the submission of the Investment Plan for the UK Shared Prosperity Fund to Government for approval, it was necessary to confirm the governance arrangements relating to the delivery of the proposed investment.

The decision

Resolved

That –

1.  An Allerdale UKSPF Investment Panel be established to include the Assistant Chief Executive (Innovation and Commercial) and the Programme Director (Workington) and a finance representative to determine the appropriate commissioning route for each intervention theme and to make funding recommendations following the appraisal of business cases;

2.  Following consideration of recommendations from the Allerdale UKSPF Investment Panel funding awards be agreed by the Leader of the Council in consultation with the S151 Officer and Monitoring Officer;

3.  Members delegate the submission of the REPF addendum to the Investment Plan to the Assistant Chief Executive (Policy, Performance and Economic Strategy) in consultation with the Leader of the Council, Chief Executive, the Monitoring Officer and the Section 151 Officer.

The subject of the decision

The Senior Specialist – Sport, Art and Leisure submitted a report which sought members approval of a Cultural Strategy for West Cumbria.

Councillor T Markley moved the recommendation as per the report; this was seconded by Councillor C Sharpe. The motion was unanimously agreed.

Alternative options considered

Not to approve the Strategy for West Cumbria.

The reason for the decision

For members approval of the Cultural Strategy for West Cumbria for 2022-27, a joint approach for Allerdale and Copeland Borough Councils.

Decision

Resolved

That the Cultural Strategy for West Cumbria, as set out in Appendix 1 of the report, be approved.

The subject of the decision

The Senior Specialist – Sport, Art and Leisure submitted a report which sought members approval of the Collection Development Policy review, which consisted of one Allerdale generic policy document and three individual museum policies.

Councillor T Markley moved the recommendations as per the report; this was seconded by Councillor A Pitcher. The motion was unanimously agreed.

Alternative options considered

Not to approve a review of the policy.

The reason for the decision

The collection policy was last reviewed in 2017 and therefore due a further review.

The decision

Resolved

That the review of the Collection Development Policy documents be approved.

“That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they may involve the likely disclosure of exempt information as defined in paragraph 3 of part 1 of Schedule 12A of the Act.”

The subject of the decision

The Estates Manager submitted a report which sought members approval of the terms of disposal of Council owned land in central Workington.

Executive considered the report proposing the disposal of an area of land at Central Car Park, Workington to North Cumbria Integrated Care NHS Foundation Trust for the development of a new Community Diagnostics Centre.

This was agreed in principle however it had been identified that the valuation report that had been obtained did require some further information to fully comply with the technical guidance relating to S123 of the Local Government Act so an amended valuation report would be required prior to confirmation of the decision to dispose of the site.

Councillor M Fitzgerald moved the recommendation; it was seconded by Councillor A Pitcher. The motion was unanimously agreed.

Alternative options considered

Not to agree to the disposal of the land.

The reason for the decision

Members approval was required of the terms of the disposal of Council owned land in central Workington.

The decision

Resolved

That subject to the receipt of an updated valuation report the Council agreed in principle to dispose of part of the Central Car Park in Workington to North Cumbria Integrated Care NHS Foundation Trust at nil cost. Final approval of the disposal and the terms of the transfer to be delegated to the Programme Director, in consultation with the Leader of the Council and Executive Member for Economic Growth, Community Development and Placemaking in consultation with the S151 and Monitoring Officer.