Agenda, decisions and minutes

To agree as a correct record the minutes of the meeting held on 25 November 2020.

The minutes of the meeting held on 25 November 2020 were agreed as a correct record.

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

8.  Allerdale Investment Partnership - Business Plan 2020-25.

Andrew Seekings; Other Registrable Interest; Due to his previous role on the Allerdale Investment Partnership.

8.  Allerdale Investment Partnership - Business Plan 2020-25.

Councillor Marion Fitzgerald; Other Registrable Interest; Due to being a Board member of the Allerdale Investment Partnership.

8.  Allerdale Investment Partnership - Business Plan 2020-25.

Councillor Mike Johnson; Other Registrable Interest; Due to being a Board member of the Allerdale Investment Partnership.

Referring to agenda item 7 Councillor Alan Pitcher declared that he had been a member of the Task and Finish group for a short period of the review prior to becoming a member of the Executive.

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

None received.

None received.

The subject of the decision

The Head of Financial Services submitted a report which sought member’s approval of a Household Waste and Recycling Policy.

Councillor T Markley moved the recommendation as per the report; this was seconded by Councillor M Fitzgerald. The motion was unanimously agreed.

Alternative options considered

Not to approve the Policy.

The reason for the decision

To approve the Council’s Household Waste and Recycling Policy, to ensure a consistent approach to household waste and recycling collection within the Borough of Allerdale, working towards achieving the objectives set out in the Council Strategy.

The decision

Resolved

That the Household Waste and Recycling Policy as presented at Appendix 1 of the report be approved.

Resolved -

“That under Section 100A 4 of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they may involve the likely disclosure of exempt information as defined in paragraph 3 of part 1 of Schedule 12 A of the Act.”

The subject of the decision

The Co-Chairs of the Overview and Scrutiny Committee submitted a report to members to present findings and a recommendation from a recent Task and Finish Group set up to examine the procurement processes being used by the Council, with a focus on the experiences and learnings from the Community Services procurements.

Councillor M Johnson thanked members of the Task and Finish Group and Scrutiny Committee for completing the piece of work and moved the recommendations as per the report. This was seconded by Councillor M Fitzgerald.

The motion was unanimously agreed.

Alternative options considered

None.

The reason for the decision

At its meeting on 27 November 2020 the Overview and Scrutiny Committee agreed to submit the report to the Executive.

The decision

Resolved

That the report and recommendations for adoption and implementation be agreed.

The subject of the decision

The Chief Executive submitted a report which sought member’s approval of a draft Allerdale Investment Plan (AIP) Business Plan 2020-25 and to approve changes to the management agreement and the role of Officers supporting the AIP.

Councillor A Pitcher moved the recommendations as per the report; this was seconded by Councillor J Cook. The motion was unanimously agreed.

Alternative options considered

Not to approve the draft Allerdale Investment Plan Business Plan 2020-25.

The reason for the decision

The AIP had provided the Council with their 2020-25 draft Business Plan (Investment Plan) (appendix 1) and the plan required agreement by Executive. The AIP was also proposing changes to the management agreement and the Council also needed to change the roles of Officers supporting the AIP to reflect the changes to roles as agreed by the Chief Officer Employment Panel on 21 December 2020.

The decision

Resolved

That –

1.  It be agreed that the Chief Executive finalised and agreed the changes to the draft AIP Business Plan (Investment Plan) (appendix 1) and associated documents to allow the AIP to continue to support the regeneration of Allerdale, create jobs and make use of surplus ABC assets

2.  It be agreed that the Chief Executive finalised and agreed the changes to the Management Agreement, in consultation with the Monitoring Officer and Section 151 Officer

3.  It be agreed that the Chief Executive finalised and agreed the exclusivity agreements and that the disposal of future sites (including two sites where plans were currently being developed) were disposed of in accordance with the Council’s Asset Acquisition and Disposal Policy and in accordance with the relevant legislation

4.  The changes to the Council’s role in management team and members matters as set out in sections 4.8 and 5.3 of the report be approved.