Agenda, decisions and minutes

Executive - Wednesday 2nd September, 2020 4.00 pm

Venue: Zoom Virtual Meeting

Contact: Gayle Roach  01900 702502

Link: View Meeting (Allerdale BC YouTube Channel)

Items
No. Item

114.

Minutes pdf icon PDF 323 KB

To agree as a correct record the minutes of the meeting held on 15 July 2020.

 

Minutes:

The minutes of the meeting held on the 15 July 2020 were agreed as a correct record.

 

115.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

116.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

 

117.

Members' Announcements

Minutes:

None received.

 

118.

Quarter 1 Performance Report 2020/21 pdf icon PDF 230 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Manager (Corporate, Performance and Information) submitted a report which sought to advise members on the Council’s performance at the end of Quarter 1 2020/21 as measured by projects/activities and Key Performance Indicators.

 

The Council was on track with 33 of its 39 key projects/activities, 5 areas were showing amber, close to target but may require some action to improve performance and 1 was showing significantly worse than target.

 

Councillor M Fitzgerald moved that the report be noted; this was seconded by Councillor A Pitcher. The motion was unanimously agreed.

 

Alternative options considered

 

None

 

The reason for the decision

 

To advise Members of the Council’s performance at the end of Quarter 1 2020/21.

 

The decision

 

Resolved

 

That the report be noted.

 

119.

Regulation of Investigation Powers Act 2000 (RIPA) - Review of RIPA Policy and Guidance pdf icon PDF 217 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Governance and Regulatory Services submitted a report which sought members approval of a review of the RIPA Policy and Guidance to ensure the council continues to comply with its legal obligations.

 

 

Councillor M Fitzgerald moved the motion as set out in the report; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

 

Alternative options considered

 

The Policy and Guidance must comply with the relevant legislation and guidance.

 

The reason for the decision

 

The RIPA Policy and Guidance should be regularly reviewed to ensure that the Council complies with the relevant legal obligations under RIPA and national guidance.

 

The decision

 

Resolved

 

That the RIPA Policy and Guidance at Appendix 1 to the report be approved.

 

120.

Local Government Reorganisation and Devolution pdf icon PDF 353 KB

Minutes:

The subject of the decision

 

The Head of Strategy, Policy and Performance submitted a report which sought to inform members of discussions and actions taken place to date and to provide some indication as to the next phases of the process.

 

 

Councillor M Johnson moved the recommendations in the report; this was seconded by Councillor J Cook. The motion was unanimously agreed.

 

Alternative options considered

 

Members could choose not to explore the proposition of Local Government Reorganisation and Devolution in Cumbria further at this time.

 

The reason for the decision

 

To note discussions and actions taken to date and to understand the next phases of the process.

 

The decision

 

Resolved

 

That Members noted the information contained within the report and agreed to:

 

a)  work with one or more of the Cumbrian Authorities to submit proposals alongside a financial case and proposed timetable;

b)  the allocation of resources to support the project;

c)  allocate £25,000 from contingencies to support the project and delegate the use of the resources to the Head of Strategy, Policy and Performance in consultation with the Deputy Leader of the Council;

d)  the appointment of a member working group or Joint Committee (Council approval required) where considered necessary to oversee the development of the necessary documents required to form a proposal;

e)  the appointment of a project team to undertake the process of pulling together proposals, appointing consultants and developing the proposals under the management and oversight of the Chief Executive;

f)  delegate authority to the Chief Executive to enter into a Memorandum of agreement or similar agreement with one or more of the Cumbrian authorities as necessary.

 

121.

Approval of Overview and Scrutiny Committee and Executive protocol pdf icon PDF 205 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Officer (Scrutiny and Partnerships) submitted a report which sought members approval of the draft protocol between Executive and Overview and Scrutiny Committee.

 

 

Councillor M Fitzgerald moved the motion; this was seconded by Councillor J Lister. The motion was unanimously agreed.

 

Alternative options considered

 

Not to approve the proposed draft protocol or to make further amendments.

 

The reason for the decision

 

To approve the proposed Protocol for Executive and Overview and Scrutiny Committee members.

 

The decision

 

Resolved

 

That the draft Protocol for Executive and Overview and Scrutiny Committee be approved.

 

122.

Finance System Replacement - Award of Contract pdf icon PDF 252 KB

Additional documents:

Minutes:

This item was deferred for further information.

 

123.

Update on Financial Impact of Covid-19 pdf icon PDF 297 KB

Minutes:

The subject of the decision

 

The Head of Financial Services submitted a report which sought to provide members with an update on the financial implications from Covid-19 on the authority.

 

 

Councillor M Fitzgerald moved the recommendations in the report; this was seconded by Councillor J Lister. The motion was unanimously agreed.

 

Alternative options considered

 

The Council has several key officer groups that meet frequently to evaluate and respond to the latest Covid-19 developments.

 

The reason for the decision

 

Covid-19 has had a significant adverse effect on the economy and public finances and presented unprecedented challenges for the authority, its residents and its businesses. The report provided an update on the financial implications for the authority.

 

The decision

 

Resolved

 

That –

 

1.  The report be noted

 

2.  The position be reviewed by members on a monthly basis and delegated authority be given for the S151 to release additional sums from General Fund balances to address the budget position.