Agenda, decisions and minutes

To sign as a correct record the minutes of the meeting held on 19 February 2020.

The minutes of the previous meeting held on 19 February 2020 were signed as a correct record.

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

None declared.

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

None received.

None received.

The subject of the decision

The Head of Programmes and Projects submitted a report which sought member’s approval of the revised Strategic Commissioning and Procurement Strategy 2020-30.

Councillor M Johnson moved the recommendations as per the report; this was seconded by Councillor M Fitzgerald.

The motion was unanimously agreed.

Alternative options considered

Not to approve the revised Strategy.

The reason for the decision

A revised Strategic Commissioning and Procurement Strategy 2020-30 reflects changes in best practice and ensures that the Council pursues sustainable outcomes, value for money and continuous improvement in its commissioning and procurement of goods, services and works.

The decision

Resolved

That the revised Strategic Commissioning and Procurement Strategy 2020-2030 be adopted.

The subject of the decision

The Head of Strategy, Policy and Performance submitted a report which sought member’s approval of the modified Allerdale Local Plan (part 2).

Councillor M Fitzgerald moved the recommendations as per the report; this was seconded by Councillor J Lister. The motion was unanimously agreed.

Alternative options considered

Not to adopt the Local Plan (part 2).

The reason for the decision

The Local Plan (part 2) was submitted in January 2019 to the Minister for Housing, Communities and Local Government for independent examination. The Council received the Inspectors report and it was for members to consider approval in line with his recommendations.

The decision

Recommended – That Council be requested to agree that –

1.  The modified Local Plan (part 2), as set out in appendix 2 of the report, be adopted as part of the statutory development plan for the area of the Borough outside the Lake District National Park

2.  The Policies Maps, including modifications as set out in appendix 3 of the report, be adopted.

The subject of the decision

The Head of Governance and Regulatory Services submitted a report which sought member’s approval of the draft Shareholder Agreement between Allerdale Borough Council and Allerdale Waste Services Ltd and the draft Shareholder Agreement between Allerdale Borough Council and Allerdale Housing and Development Ltd and to establish a committee of the Executive.

Councillor M Johnson moved the recommendations as per the report; this was seconded by Councillor J Cook.

The motion was unanimously agreed.

Alternative options considered

To make decisions through the Executive instead of an Executive Shareholder Committee.

The reason for the decision

To promote good governance and to demonstrate there was a clear separation between the Councils role as the Municipal Authority and the Councils role as shareholder.

The decision

Resolved

That –

1.  The Executive approved the draft Shareholder Agreement between Allerdale Borough Council and Allerdale Waste Services Limited (AWSL) as set out in Appendix 1 and the draft Shareholder Agreement between Allerdale Borough Council and Allerdale Housing & Development Limited (AHDL) as set out at appendix 4;

2.  In accordance with Executive Procedure Rule 5.7, the Executive approved the creation of a committee of the Executive, (Executive Shareholder Committee) and, subject to paragraph (2) of the report, the terms of reference as shown in Appendix 2 to the report;

3.  The Executive appointed Councillors M Johnson, M Fitzgerald and T Markley to the Executive Shareholder Committee;

4.  The Monitoring Officer be authorised, in consultation with the Leader, to take all necessary action to finalise the terms of reference to be included in the Council’s Constitution and to make such other consequential amendments to the Constitution as the Monitoring Officer deems appropriate.