Agenda, decisions and draft minutes

Executive
Wednesday 15th January, 2020 4.00 pm

Venue: Council Chamber, Allerdale House. View directions

Contact: Gayle Roach  01900 702502

Items
No. Item

299.

Minutes pdf icon PDF 133 KB

To sign as a correct record the minutes of the meetings held on 27 November and 2 December 2019.

 

Additional documents:

Minutes:

The minutes of the meetings held on 27 November and 2 December 2019 were signed as a correct record.

 

300.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

10.  Allerdale Investment Partnership (AIP) - Amendments to Members Agreement and Appointments.

  Councillor Marion Fitzgerald; Other Registrable Interest; Due to being the Council member representative on the Allerdale Investment Partnership (AIP).

 

301.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

 

302.

Members' Announcements

Minutes:

None received.

 

303.

Workington Town Deal Board pdf icon PDF 226 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Strategy, Policy and Performance submitted a report which sought member’s approval of the composition of the Workington Town Deal Board and nominated Allerdale Board members.

 

Councillor S Stoddart moved the recommendations as per the report; this was seconded by Councillor J Cook.

The motion was unanimously agreed.

 

Alternative options considered

 

Not to progress the formation of a Town Deal Board.

 

The reason for the decision

 

To agree the composition of the Workington Town Deal Board by the Towns Funds programme and to nominate Allerdale Board members.

 

The decision

 

Resolved

 

That –

 

  1. The composition of an Interim Town Deal Board, as set out in the report be agreed;
  2. The Board’s Terms of Reference and Engagement Strategy, attached to the report, be agreed;
  3. The final composition of the Board be delegated to the Chief Executive, in consultation with the Leader;
  4. The Member with the Portfolio responsibility for Economic Growth and one Member who represents a Workington Ward covered by the geography of the Town Deal be appointed to the Town Deal Board;
  5. Part of the capacity funding be used to employ an officer to manage the Towns Fund Programme.

 

304.

Member Appointment to iESE Transformation Ltd pdf icon PDF 230 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Community Services submitted a report which sought members to appoint a representative of the Council to act as a voting delegate at the Annual General Meeting of iESE Transformation Ltd.

 

Councillor G Kemp moved the recommendation in the report; this was seconded by Councillor P Scott. The motion was unanimously agreed.

 

Alternative options considered

 

Not to appoint a voting Council representative to iESE Transformation Ltd.

 

The reason for the decision

 

To appoint a representative of the Council to act as a voting delegate at the Annual General Meeting of iESE Transformation Ltd.

 

The decision

 

Resolved

 

That the Leader of the Council be appointed to act as a Voting Delegate at the Annual General Meeting (AGM) of iESE Transformation Ltd.

 

305.

Proposal to Establish a Council Owned Housing Company pdf icon PDF 573 KB

Additional documents:

Minutes:

The subject of the decision

 

The Programme Director submitted a report which sought approval of the creation of a Council owned housing company.

 

Councillor M Johnson moved the recommendations as per the report; this was seconded by Councillor J Cook.

The motion was unanimously agreed.

 

Alternative options considered

 

1.  To agree to transfer assets and establish a Council owned housing company with the ability to act as both a developer and property landlord;

2.  To establish a joint venture with a developer to undertake residential development alongside the establishment of a Council 

 

The reason for the decision

 

The creation of a Council owned housing company to provide the Council with a delivery mechanism to primarily develop new homes that would support the Council’s drive to meet housing need and improve living conditions across the borough.

 

The decision

 

Resolved

 

That –

 

1.  A local authority wholly owned housing company (“the Company”) be established and the associated Business Plan be approved;

 

2.  The transfer of the assets required for delivery of the phase 1 projects to the Company be agreed;

 

3.  The Programme Director be appointed as Chief Operating Officer of the Company;

 

4.  Delegated authority be given to the Programme Director, in consultation with the Leader of the Council and Portfolio Holder for Housing, to agree an appropriate company structure and related governance arrangements, including: 

·  Confirmation of the name and branding of the Company;

·  Approval of the Articles of Association for the Company and the size and composition of its board of directors;

·  Recommending to the Shareholder Committee appointments to the posts of Company Secretary and (if determined) Non-Executive Directors of the Company;

·  Preparation of a Shareholder’s Agreement to be entered into between the Company and the Council for consideration by the Shareholder Committee;

·  Ensuring that the Company holds appropriate insurances;

·  Ensuring that appropriate contract management arrangements are in place;

·  To make any amendments to the Business Plan necessary to ensure the effective incorporation and operation of the Company.

 

Resolved

“That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they may involve the likely disclosure of exempt information as defined in paragraph 3 of part 1 of Schedule 12A of the Act.”

 

306.

Market Provision

Minutes:

The subject of the decision

 

The Destination Manager submitted a report which sought to provide members with a range of options for the management and operation of outdoor markets on the expiry of the current contract on 31 May 2020.

 

Councillor G Kemp moved that option 4 as per the report be approved; this was seconded by Councillor S Stoddart.

The motion was unanimously agreed.

 

Alternative options considered

 

Following an options appraisal on 5 possible routes available to the Council, 3 had been identified as the options that maximise Council income, growth opportunities whilst providing well-run and efficient markets.

 

The reason for the decision

 

The current contract for management and operation of outdoor markets in Keswick, Silloth, Wigton and Workington ends on 31 May 2020.

 

The decision

 

Resolved

 

That Option 4 (the in-house option for managing and operating our market service from 1 June 2020) be approved as per the report.

 

307.

Allerdale Investment Partnership (AIP) - Amendments to Members Agreement and Appointments

Minutes:

The subject of the decision

 

The Head of Place Development submitted a report which sought member’s approval of proposed amendments to the AIP Members Agreement to reflect the changing circumstances of the Allerdale Investment Partnership and to appoint a member representative to replace Councillor Mark Jenkinson.

 

Councillor P Scott moved the recommendations as per the report and nominated Councillor Mike Johnson to be appointed as member representative to replace Councillor Mark Jenkinson. This was seconded by Councillor S Stoddart.

The motion was unanimously agreed.

 

Alternative options considered

 

Not to approve the proposed amendments to the Members Agreement;

 

Suggest alternative amendments to the Members Agreement.

 

The reason for the decision

 

To consider proposed amendments to the AIP Members Agreement to reflect the changing circumstances of the Allerdale Investment Partnership.

 

The decision

 

Resolved

 

That –

 

1.  The proposed amendments to the Members Agreement be approved and delegate authority to negotiate and complete the necessary documentation to the Head of Place Development in consultation with the Portfolio Holder for Economic Growth;

2.  Any reserved matter (referred to in the Members Agreement as Members Meetings and Members Matters) be delegated to the Head of Place Development in consultation with the Portfolio Holder for Economic Growth;

3.  Councillor Mike Johnson be appointed as a Member Representative on the Partnership Board to replace Councillor Mark Jenkinson.