Agenda, decisions and draft minutes

To sign as a correct record the minutes of the meeting held on 6 August 2019.

The minutes of the meeting held on 6 August 2019 were signed as a correct record.

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

None declared.

None received.

None received.

The subject of the decision

The Head of Financial Services submitted a report which sought to inform Members on the Council’s financial performance against budget for the period April to June 2019 along with the forecast position to 31 March 2020.

Members noted the headline messages at the end of quarter 1 2019/20, being:

  Revenue Budget

·  Expenditure from the revenue budget, excluding projects funded from earmarked reserves, was forecast to exceed budget by £104k

·  This projected outturn position would result in an additional  contribution from the Council’s General Fund of £104k

  Earmarked Reserves Budget

·  Following publication of the 2018-19 outturn position, the budgeted use of Reserves had been increased to reflect the reprofiling of expenditure presented as part of that report

·  There was an adverse variance projected against this updated budget of £3k.

  Capital Budget

·  Expenditure from the capital budget was forecast to underspend by £7.165million.

Treasury Management

·  Treasury management activities during the quarter were carried out in accordance with the Council’s treasury management and investment strategies and within the limits established by the approved treasury and prudential indicators for 2019-20

·  No new external borrowing was undertaken during the three months ending 30 June.

Councillor M Fitzgerald moved that the report be noted; this was seconded by Councillor J Cook. The motion was unanimously agreed.

Alternative options considered

None

The reason for the decision

To inform Members on the Council’s financial performance against budget for the period April to June 2019 along with the forecast position to 31 March 2020.

The decision

Resolved

That the report be noted.

The subject of the decision

The Policy Manager (Corporate, Performance and Information) submitted a report which sought to advise members on the Council’s performance at the end of Quarter 1 2019/20 as measured by projects/activities and Key Performance Indicators.

A typographical error was highlighted on page 43 of the report, the total figures showing in the table were correct 59 projects/activities and 46 KPIs not as per the text.

The Council was on track with 39 of its 59 key projects/activities, 18 areas were being watched, 1 was showing significantly worse than target and 1 key project/activity had been completed in Q1.

There were 46 Key Performance Indicators. 29 of those were on target, 10 were within agreed tolerance of target and 5 were significantly worse than target. 2 were without target.

Councillor M Fitzgerald moved that the report be noted; this was seconded by Councillor M Jenkinson. The motion was unanimously agreed.

Alternative options considered

None

The reason for the decision

To advise Members of the Council’s performance at the end of Quarter 1 2019/20.

The decision

Resolved

That the report be noted.

The subject of the decision

The Policy Manager (Housing) submitted a report which asked members to review and approve an amended Self-Build Custom Housebuilding Policy.

Councillor M Jenkinson moved the recommendations as per the report; this was seconded by Councillor G Kemp. The motion was unanimously agreed.

Alternative options considered

1.  To introduce the updates to the Policy as detailed in the report with amendments to local connection and removal of the charging policy for inclusion on the Councils Self-Build and Custom Housebuilding register

2.  Do nothing and continue to impose a charging fee and retain the original local connection test.

The reason for the decision

To ensure that the Council had an up to date Self-Build and Custom Housebuilding Policy and details of how the Self-Build and Custom Housebuilding register would be administered.

The decision

Resolved

That –

1.  The changes to the Self-Build Custom Housebuilding Policy as detailed in the report be approved;

2.  The Council continues to support the small grants programme to households on part one of the register.