Agenda, decisions and minutes

To sign as a correct record the minutes of the meeting held on 17 April 2019.

The minutes of the meeting held on 17 April 2019 were signed as a correct record.

The Leader of the Council commented that as none of the Executive members were present at the meeting the agreement was on the accuracy of the record only and not the decisions made.

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

None declared.

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

None received.

None received.

Item 6 is supported by the officer report entitled ‘Provision of information in relation to the detailed business case for the development of a new community stadium for Workington’.

The subject of the decision

The Co-Chair of the Overview and Scrutiny Committee submitted a report on the Committee’s findings on the call-in of Executive minute no. 429 – Consideration of Detailed Business Case for the Development of a New Community Stadium for Workington.

The Executive took a decision at its meeting on 22 March 2019 to approve the business case for the development of a new community stadium for Allerdale.

The decision was called-in on 3 April 2019. The call-in request was considered by the Overview and Scrutiny Committee on 11 April 2019.

The Overview and Scrutiny Committee had recommended that the decision taken by the Executive be referred back for re-consideration.

The Executive asked for clarification from officers on the costs and liability to the Council for the lifetime of the proposed development, which other smaller scale stadium developments had been considered as part of the business plan, the timescales of the proposed development and mitigation for the risks involved.

Councillor M Jenkinson moved that officers continue to work on the business case and that, in so doing, they reduce the size and specification of the stadium with a view to significantly decreasing the net cost and liability to this Council. This was seconded by Councillor M Johnson.

The motion was unanimously agreed.

Alternative options considered

To let the decision at minute number 429 stand.

The reason for the decision

To provide feedback to the Executive on the outcome of the call-in of Executive minute number 429.

The decision

Resolved

That officers continue to work on the business case and that, in so doing, they reduce the size and specification of the stadium with a view to significantly decreasing the net cost and liability to this Council.

The subject of the decision

The Head of Financial Services submitted a report which sought to provide members with information on the 2018/19 capital programme and sought their approval on the carry-forward budgeted amounts to 2019/20.

Members noted the summary capital outturn position for 2018/19, expenditure from the capital budget was underspent by £2.55m, re-profiling of expenditure to subsequent financial years was £2.44m, resulting in a net underspend of £105k.

Councillor M Johnson moved the recommendations. This was seconded by Councillor M Jenkinson. The motion was unanimously agreed.

Alternative options considered

Not to approve the carry-forward of resources.

The reason for the decision

To provide members with information regarding the 2018/19 capital programme and to approve the carry-forward of resources to 2019/20.

The decision

Resolved

That -

1.  The draft capital outturn position be noted

2.  The carry forward of £2,444,308 to 2019/20 be approved, to enable previously approved capital schemes to be completed.

The subject of the decision

The Head of Financial Services submitted a report which sought to inform members of the revenue outturn for 2018/19 and made recommendations on budget carry forwards and transfers to and from reserves.

Members noted the summary revenue outturn for 2018/19 which showed:

·  A revenue budget of £15.084m

·  Actual net expenditure, including planned contributions to reserve of £14.708m

·  A net underspend of £376k

·  Requested contributions to earmarked reserves of £519k

·  Income from taxation & Government Grants exceeded budget by £384k

·  Requested contributions to earmarked reserves of additional income received of £118k

·  £500k budgeted release of Earmarked Reserve to fund corporate priorities

·  A decrease to the budgeted use of General fund of £123k

·  Expenditure from the earmarked reserves was £797k less than budget.

Councillor M Johnson moved the recommendations as set out in the report. This was seconded by Councillor M Jenkinson. The recommendations were unanimously agreed.

Alternative options considered

Not to approve the contributions to earmarked reserves.

The reason for the decision

To note the revenue outturn for 2018/19 and to approve budget carry forwards and transfers to and from reserves.

The decision

Resolved

That -

1.  The draft revenue outturn position detailed in the report be noted

2.  The impact of the revenue outturn position on the Authority’s general fund and earmarked (general fund) balances be noted

3.  The contribution to earmarked reserves of £1,110,970: comprising planned contributions of £474,143, additional contributions £518,827 and additional income from taxation and government grants £118,000 be approved.

The subject of the decision

The Policy Manager (Corporate, Performance and Information) submitted a report which sought to advise members on the Council’s performance at the end of Quarter 4 2018/19, as measured by projects/activities and KPIs set out in the Corporate Business Plan 2018/19.

Members considered and noted the progress made against each of the key programmes, projects and measures set out in the Corporate Business Plan.

The Plan contained 87 projects/activities and 50 key performance indicators across 5 Council Plan priority themes. At the end of the quarter, 28 projects were marked as complete, 45 projects were on target, 11 projects were amber and 3 projects were marked as red.

Councillor M Fitzgerald moved that the report be noted; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

Alternative options considered

None

The reason for the decision

To advise Members of progress against the Corporate Business Plan key programmes and projects.

The decision

Resolved

That the report be noted.

The subject of the decision

The Head of Governance and Regulatory Services submitted a report which sought members to appoint representatives to serve on Outside Bodies which were a function of the Executive for 2019/20, or longer if stipulated.

Members were asked to agree the nominations to the Outside Bodies as outlined in Appendix A of the report.

It was highlighted that since the report was published the position of an additional outside body had been clarified, that being the Westfield Housing Association, which was to be included in the nominations.

Councillor J Cook moved the recommendation that councillors be appointed to the outside bodies as detailed in Appendix A of the report, with the addition of Councillor Stephen Stoddart to be nominated to serve on the Westfield Housing Association for 1 year.

This was seconded by Councillor M Jenkinson. The recommendations were unanimously agreed.

Alternative options considered

Not to appoint representatives on to the Outside Bodies.

The reason for the decision

To nominate and appoint representatives to serve on Outside Bodies which were a function of the Executive.

The decision

Resolved

That the appointment of representatives on Outside Bodies for 2019/20 be as follows: