Agenda, decisions and minutes

To sign as a correct record the minutes of the meeting held on 20 April and 11 May 2022.

The minutes of the meeting held on 11 May 2022 were signed as a correct record.

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

None declared.

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm on a working day, allowing two clear working days before the day of the meeting.

None received.

None received.

Report to Follow.

The subject of the decision

The Co-Chairs of the Overview and Scrutiny Committee submitted a report on the Committee’s findings on the call-in of Executive minute no. 464 – Council Strategy Delivery Plan 2022/23.

The Executive took a decision at its meeting on 20 April 2022 to approve the draft Delivery Plan for 2022-23 which set out specific activity to be undertaken over the next year in working towards achieving the objectives set out in the Council Strategy. As part of that plan a key project was to ‘Develop a full options appraisal for leisure centre provision in Keswick by April 2023’.

An application to call-in the decision was accepted on 24 May 2022. The call-in request was considered by the Overview and Scrutiny Committee on 14 June 2022.

The Overview and Scrutiny Committee had recommended that the decision taken by the Executive be referred back for re-consideration and requested to approve the following recommendation;

‘We are concerned that the current approach lacks sufficient urgency and lets the people of Keswick down. We request that the Executive set a new target to have the project plan developed to RIBA Stage 2 before Allerdale Borough Council hand over to the new Cumberland Council.

We also request the officers approach the new Council to ensure the works complete are a priority as we complete the LGR process’.

The Executive felt that the language used in the proposed recommendation was disappointing, misleading and created unnecessary ill feeling towards Allerdale Borough Council and reaffirmed the Councils ambition to work with the people of Keswick on the project. They reconfirmed their belief that there must be a full options appraisal carried out to identify all possible options for the new authority to consider.

Councillor M Fitzgerald moved that the Executive decision made on 20 April 2022 would stand. This was seconded by Councillor T Markley.

The motion was unanimously agreed.

Alternative options considered

To reconsider the original decision and approve the recommendation set out by the Overview and Scrutiny Committee.

The reason for the decision

To provide feedback to the Executive on the outcome of the call-in of Executive minute number 462.

The decision

Resolved

That the Executive decision made on 20 April 2022 would stand.

The Senior Specialist – Licensing and Compliance had submitted a report on a review of the Table of Fares charged by a hackney carriage.

The report had been considered by the Licensing Committee on 10 June 2022. Licensing Committee had recommended that Executive be requested to approve their amended recommendations set out on page 17 of the report.

Councillor M Fitzgerald highlighted an error on page 17, that under Tariff 1 it should have read;

‘if the distance exceeds 1.6 kilometre (1 mile) for the first 1.6 kilometre (1 mile)’

Councillor M Fitzgerald moved the recommendations as per the Licensing Committee.

This was seconded by Councillor T Markley. The motion was unanimously agreed.

The decision

Resolved

That the Table of Fares be approved as per the recommendations from the Licensing Committee set out on page 17 of the report.

The subject of the decision

The Strategic Advisor Performance submitted a report to advise members on the Council’s performance at the end of quarter four 2021/22, covering the period from 1 January to 31 March 2022.

Members considered and noted the progress made against each of the key projects and activities set out in the Delivery Plan.

The report contained 52 projects/activities and 34 key performance indicators.

Of the projects/activities 14 were marked as complete, 33 were on target, 5 had concerns over their deadlines or outputs being achieved and o had significant concerns on achieving outputs.

Of the listed KPIs, 17 were on target, 4 had concerns on their target being achieved, 1 had significant concerns, 13 were not targeted and 5 had no new data available.

Councillor M Fitzgerald moved the report. The recommendation was unanimously agreed.

Alternative options considered

None

The reason for the decision

To advise members of progress on the Councils performance as measured by priorities/activities and KPIs at the end of quarter four 2021/22.

The decision

Resolved

That the report be noted.

The subject of the decision

The Chief Officer Place and Governance submitted a report which sought member’s approval of a refreshed policy scheme for dealing with applications for affordable housing.

Councillor M Fitzgerald moved the recommendations as per the report; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

Alternative options considered

Not to approve the policy scheme or to make amendments to proposed drafts.

The reason for the decision

To ensure the Council had a formally adopted policy detailing the framework in which the Council would assess applications for affordable housing in the private sector where the Council was the certifying body.

The decision

Resolved

That –

1.  The introduction of a formal approach to assessing eligibility criteria for private sector affordable housing where the Council was the certifying body be supported;

2.  The Affordable Housing Scheme as set out in Appendix 1, to support local people in accessing housing that meets local need, be adopted;

3.  Any future minor amendments to the Scheme be delegated to the relevant Chief Officer in consultation with the Portfolio Holder for Housing.

The subject of the decision

The Chair of the Climate Change Group submitted a report to provide members with an updated Climate Change Action Plan.

Councillor M Fitzgerald moved the recommendations as per the report; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

Alternative options considered

Not to approve the amended Action Plan or to make further amendments.

The reason for the decision

The Climate Change Action Plan as agreed by Council on 21 April 2021 had been updated.

The decision

Resolved

That –

1.  The progress being made and the updates proposed to the Action Plan to address Climate Change as presented at Appendix A of the report be noted;

2.  The objectives and targets identified for 2022/23 as presented at Appendix B of the report be approved;

3.  The Executive approved that minor changes could be agreed by the Climate Change Advisory Group in consultation with the Portfolio Holder before the next annual update; and any major changes be submitted to the Executive for approval.

The subject of the decision

The Chief Officer Place and Governance submitted a report which sought members to appoint representatives to serve on Outside Bodies which were a function of the Executive.

Members were asked to agree the nominations to the Outside Bodies as outlined in Paragraph 4.7 of the report.

Councillor M Fitzgerald moved the recommendation; this was seconded by Councillor T Markley. The recommendation was unanimously agreed.

Alternative options considered

Not to appoint representatives on to the Outside Bodies.

The reason for the decision

To nominate and appoint representatives to serve on Outside Bodies which were a function of the Executive.

The decision

Resolved

That the appointment of representatives on Outside Bodies be as follows: