Decision details

Hybrid Mail Decision

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


The report provides a summary of the activity taken to procure Hybrid Mail Services. Reviewing progress of previous procurement, and actions taken to move to contract award. This is a summary of the most recent procurement activity for a joint procurement bringing together Carlisle, Copeland and Allerdale’s requirements ahead of the transition to Cumberland Council. Allerdale will coordinate the procurement activity


The subject of the decision


The Interim Chief Executive submitted a report which sought member’s approval of a contract for Hybrid Mail Services.


Councillor M Johnson moved the recommendation as per the report; this was seconded by Councillor M Fitzgerald. The motion was unanimously agreed.


Alternative options considered


Not to approve the contract.


The reason for the decision


For approval of a joint procurement award bringing together Carlisle City Council, Copeland Borough Council and Allerdale Borough Council’s requirements ahead of the transition to Cumberland Council.

Hybrid Mail involves transforming digital data into a physical letter at distribution print centres then posted to a final address, ensuring safer and secure post and reducing overheads, paper and print costs.


The decision




That the recommended contract for Hybrid Mail Services with DHL be approved.


Report author: Elaine Ridings

Publication date: 11/01/2023

Date of decision: 11/01/2023

Decided at meeting: 11/01/2023 - Executive

Effective from: 24/01/2023

Accompanying Documents: