Agenda, decisions and minutes

Council
Wednesday 7th March, 2018 7.00 pm

Venue: Council Chamber, Allerdale House. View directions

Contact: Gayle Roach  01900 702502

Items
No. Item

362.

Minutes of meetings Wednesday 17 January 2018 of Council pdf icon PDF 48 KB

To sign as a correct record the minutes of the Council meetings held on 17 January 2018.

 

Additional documents:

Minutes:

The minutes of the meetings held on 17 January 2018 were signed as a correct record.

 

363.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

364.

Exclusion of the Press and Public

To consider whether there are any items on the agenda for which the press and public should be excluded.

Minutes:

There were no items on the agenda for which the press and public should have been excluded.

 

365.

Questions and Petitions

To answer questions under Procedural Rule No. 4.16 from members of the public and from Councillors under Procedural Rule No. 4.17.2 and to receive Petitions under Access to Information Rules.

 

Minutes:

None received.

 

366.

Notices of Motion

To receive Notices of Motion.

Minutes:

None received.

 

367.

Councillor Speeches

To hear speeches (not exceeding 5 minutes each), for up to a specified period of 15 minutes, from individual members on a local issue in the Member’s Ward, of which 24 hours’ notice has been given to the Chief Executive.

Minutes:

Councillor J Sandwith used his speech to express his concerns, and that of the local residents on the overdevelopment in the village of Seaton with new housing estates.

 

Councillor P Bales talked about the number of different activities available to the residents in the Moorclose ward.

 

368.

Announcements from the Mayor, Leader or Head of Paid Service pdf icon PDF 41 KB

Minutes:

The Mayor made reference to the engagements she and the Deputy Mayor had undertaken since the last meeting.

Councillors were reminded about the Civic Dinner being held on Friday 23 March 2018 and everyone was encouraged to attend to support the Mayors charity.

 

369.

Portfolio Holder Updates pdf icon PDF 156 KB

Minutes:

Councillor A Smith, Leader of the Council presented his report.

Councillor M Pugmire raised disabled access issues at the Keswick council office building on behalf of a resident in Keswick and asked that action be taken immediately.

Councillor A Smith agreed to have the issue looked at by Health and Safety as soon as possible and would report back to Councillor Pugmire.

 

Councillor M Fitzgerald registered her interest for more information on the Multi Agency Hub in Cockermouth.

 

Councillor M Fryer, Deputy Leader of the Council and Portfolio Holder for Economic Growth presented his report.

Councillor P Tibble praised the obvious success of the Maryport Facelift Scheme and asked whether there was any intension to expand to other towns. Councillor M Fryer said the Council were considering Silloth as a future scheme.

 

Councillor K Hansen, Portfolio Holder for Transformation presented his report. He informed Council there was to be a member briefing on the Digital Allerdale project. Also a mock-up of the newly developed Council website would be sent out to all members in the next couple of days and their feedback would be appreciated.

 

Councillor M Heaslip, Portfolio Holder for Locality and Environmental Quality presented his report.

 

Councillor W Jefferson, Portfolio Holder for Tourism and Culture presented his report.

 

Councillor C McCarron-Holmes, Portfolio Holder for Housing, Health and Wellbeing presented her report.

Councillor McCarron-Holmes asked that the Council joined her in recording their thanks and appreciation to all community workers who had worked well beyond their duty during last week’s bad weather conditions. Including nurses, doctors and support staff, the armed forces, the police, the media, road gritters who worked 24 hours and refuse collectors who kept the service going to support us. She said the dedication was proof of how all services were integrated in to the networks of Cumbria and how fundamental the health services were to the fabric of communities.

All members were in full support of recoding their thanks and appreciation.

 

Councillor B Cannon, Portfolio Holder for Corporate Resources (Finance and

Property) presented her report.

 

Councillor J Ellis, Portfolio Holder for Governance and People Resources presented her report.

 

370.

Executive Minutes pdf icon PDF 57 KB

To note the contents of the minutes of the meeting of the Executive held on 24 January 2018.

Minutes:

Members noted the minutes of the Executive meeting held on 24 January 2018.

 

Agreed

 

That the minutes of the Executive meeting held on 24 January 2018 be noted.

 

371.

Reference from Executive 21 February 2018 - Capital Investment Strategy 2018/19 to 2019/20 pdf icon PDF 41 KB

Additional documents:

Minutes:

This report was considered at Executive on 21 February 2018.  Members considered the report and the recommendation.

 

Councillor A Smith moved the recommendation. This was seconded by Councillor M Fryer. The motion was unanimously agreed.

 

Resolved – That the Capital Investment Strategy be approved and following best practice it be reviewed on an annual basis to ensure a strong link to the Councils priorities.

 

372.

Reference from Executive 21 February 2018 - Draft Revenue & Capital Budget Proposals 2018/19 pdf icon PDF 52 KB

Additional documents:

Minutes:

The Head of Financial Services submitted a report to present the draft revenue and capital budget and formal advice on the robustness of the estimates included in the budget and the adequacy of the reserves which supported the Council’s budgetary plans.

 

The report had been considered by Executive on 21 February 2018. Executive had recommended that Council be requested to approve the recommendations within the report.

 

Councillor B Cannon moved the recommendations within the report and thanked the Head of Finance and the Financial Services Team, the Senior Management Team and the Overview and Scrutiny Budget Task and Finish Group for their hard work and contribution in the preparation of the draft budgets.

Councillor A Smith seconded the motion.

 

A recorded vote was taken in respect of the motion to agree the recommendations within the report, viz. –

 

In favour:

 

Councillors T Annison, C Armstrong, M Bainbridge, P Bales, B Cannon, J Colhoun, J Crouch, L Davies, J Ellis, M Fitzgerald, M Fryer, K Hansen, H Harrington, M Heaslip, J Holliday, W Jefferson, F Johnston, A Kendall, P Kendall, L Maguire, C McCarron-Holmes, B Miskelly, J Osborn, B Pegram, M Pugmire, N Schofield, A Smith, C Smith, C Tibble, P Tibble, L Williamson, D Wilson, J Wood and M Wood.

 

Against:

 

Councillor S Stoddart

 

Abstentions:

 

Councillors J Cowell, A Davis-Johnston, A Hedworth, M Jenkinson, J Lister, P Macdonald, A Markley, R Munby, E Nicholson, A Pitcher, D Robertson and J Sandwith.

 

The motion was carried – 34 votes in favour, 1 against and 12 abstentions.

 

Resolved

 

That:

1.  The total planned revenue expenditure be £15,670,916 including parish precepts of £2,024,054

2.  £14,604,435 be approved as the Council’s net Budget requirement for 2018-19

  1. An increase in Council Tax of £5 on band D Properties, with proportionate increases being applied to properties, in other council tax bands be approved

4.  No changes be made to the Council’s Council Tax Reduction discount scheme and that the current scheme remains in place for 2018-19

5.  The amount of council tax support funding to be paid to Town and Parish Council be set at £20,666 (Appendix A)

6.  The revenue estimates as approved are used in the calculation of the basic amount of tax under Section 31of the Local Government Finance Act 1992

7.  The minimum level of non-earmarked general fund balances be set at £2.7m and that no maximum level be set

8.  The capital budget of £18,972,755 (comprising £14,592,755 in 2018-19, £2,340,000 in 2019-20 and £2,040,000 in 2020-21) be approved

9.  The proposed capital budget for 2018-19 be financed as follows:

·  grants and contributions …..£9,043,255

·  borrowing………………...….£5,530,000

·  revenue …………………………..£3,500

·  earmarked reserves ………….. £16,000

 

373.

Council Tax Resolution Report 2018/19 pdf icon PDF 68 KB

Additional documents:

Minutes:

The Head of Financial Services submitted a report which sought members to approve the necessary resolutions for Council Tax setting in accordance with Sections 31-36 of the Local Government Finance Act 1992.

 

Councillor B Cannon moved the recommendations within the report. Councillor A Smith seconded the motion.

 

A recorded vote was taken in respect of the motion, viz. –

 

In favour:

 

Councillors C Armstrong, M Bainbridge, P Bales, B Cannon, J Colhoun, J Crouch, L Davies, J Ellis, M Fitzgerald, M Fryer, K Hansen, H Harrington, M Heaslip, J Holliday, W Jefferson, F Johnston, A Kendall, P Kendall, L Maguire, C McCarron-Holmes, B Miskelly, J Osborn, B Pegram, M Pugmire, N Schofield, A Smith, C Smith, C Tibble, P Tibble, L Williamson, D Wilson, J Wood and M Wood.

 

Against:

 

Councillors T Annison, A Davis-Johnston, M Jenkinson, A Markley, D Robertson, J Sandwith and S Stoddart.

 

Abstentions:

 

Councillors J Cowell, A Hedworth, J Lister, P Macdonald, R Munby, E Nicholson and A Pitcher.

 

The motion was carried – 33 votes in favour, 7 against and 7 abstentions.

 

Resolved

 

That:

1.  It be noted that on 17 January 2018 the Council calculated:

a)  the Council Tax base 2018-19 for the whole Council area as 30,359.94 (item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”)) and;

b)  the dwellings in those parts of its area to which a Parish Precept relates, as in the attached Appendix C.

2.  The Council calculated that the Council Tax requirement for the Council’s own purposes for 2018-19 (excluding Parish precepts) be £5,100,166.32.

3.  The following amounts be calculated for the year 2018-19 in accordance with Sections 31 to 36 of the Act.

a)  £49,276,404.47 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issues to it by Parish Council;

b)  £42,152,183.68 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act;

c)  £7,124,220.79 being the amount by which the aggregate at (a) above exceeds the aggregate at (b) above, calculated by the Council in accordance with Section 31A (4) of the Act as its Council Tax requirement for the year.  (Item R in the formula in Section 31B of the Act);

d)  £234.66 being the amount at (c) above (Item R) divided by Item T (1 a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts); (as detailed in Appendix B1 parish onlyby valuation band and Appendix B2 parish and district by valuation band);

e)  £2,024,054.47 being the aggregate amount of all special items (Parish Precepts) referred to in Section 34 (1) of the Act. (as detailed in Appendix B1 parish only by valuation band  and C Parish Precepts);

f)  £167.99 being the amount at (d) above less the result given by dividing the amount at (e) above by Item T (1 a) above), calculated by the Council, in accordance with Section 34 (2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no parish precept relates.

4.  It be noted that Cumbria County Council and The Police and Crime Commissioner for Cumbria had issued precepts to the Council in accordance with Section 40 of the Local Government Finance Act 1992 for each category of dwellings in the Council’s area as indicated in the table below.

Valuation Bands

 

Band A

Band B

Band C

Band D

Band E

Band F

Band G

Band H

£

£

£

£

£

£

£

£

Alledale Borough Council

111.99

130.66

149.32

167.99

205.32

242.65

279.98

335.98

Cumbria County Council

888.09

1,036.10

1,184.11

1,332.13

1,628.16

1,924.19

2,220.22

2,664.26

Police and Crime Commissioner for Cumbria

155.16

181.02

206.88

232.74

284.46

336.18

387.90

465.48

 

 

5.  The Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in the tables detailed in Appendix B (1,2 and 3), as the amounts of Council Tax for 2018-19 for each part of its area and for each of the categories of dwellings.

 

374.

Reference from Audit Committee 19 February 2018 - Treasury Management Strategy, Annual Investment Strategy and Minimum Revenue Provision Policy Statement 2018/19 pdf icon PDF 43 KB

Additional documents:

Minutes:

The Financial Services Manager submitted a report which required the Council to approve the proposed Treasury Management Strategy Statement & Investment Strategy for 2018/19, the Minimum Revenue Provision Policy Statement and the prudential and treasury indicators - including the Council’s Authorised Borrowing Limit, as was required by the provisions contained in the Local Government Act 2003, statutory guidance issued by the Department for Communities and Local Government and codes of practice issued by the Chartered Institute of Public Finance and Accountancy.

 

The report had been considered by Audit Committee on 19 February 2018. The Audit Committee had recommended that Council be requested to approve the recommendations within the report.

 

Councillor N Schofield moved the recommendations within the report. Councillor J Colhoun seconded the motion.

 

A vote was taken on the motion – the vote in favour was unanimous. The motion was carried.

 

Resolved

 

That the following be approved:

 

a)  the proposed Treasury Management Strategy Statement & Investment Strategy for 2018/19 (included in sections 2 and 3 of Appendix 1)

b)  the MRP Policy Statement (set out in section 4 of Appendix 1)

c)  the prudential and treasury indicators - including the Council’s Authorised Borrowing Limit (set out in Section 5 of Appendix 1).

 

375.

Members' Allowances 2018/19 pdf icon PDF 76 KB

Additional documents:

Minutes:

The Head of Governance and Monitoring Officer submitted a report which sought Members to consider the recommendations of the Independent Panel for Councillors Allowances and the Council’s Members’ Allowances Scheme for 2018/19, following the Panel’s review of the scheme.

 

The Independent Panel had recommended that the Basic Allowance payable to all Councillors be increased by £100 for the forthcoming year and an increase in the Special Responsibility Allowance payable to the Leader of the Council, the Deputy Leader of the Council and the Executive members.

 

Councillor B Cannon moved a motion that the recommended increase to the Basic Allowance from £3,166.65 to £3,266.65 be approved and that the recommended increase to the Special Responsibility Allowances to the Leader of the Council, the Deputy Leader and the Executive Members be rejected and it be referred back to the Independent Panel for Councillor Allowances to carry out a further review of the workload of the Executive members.

This was seconded by Councillor A Smith.

 

Councillor A Markley moved that the recommendations set out in the report be refused and that the 2018/19 members allowances remained the same as the previous year. This was seconded by Councillor T Annison.

 

A vote was taken in favour of refusing the recommendations of the Independent Panel and that the 2018/19 members allowances remained the same as the previous year. 18 voted in favour, 28 against and 1 abstention. The motion was lost.

 

A vote was taken in favour of approving Councillor B Cannon’s motion.  29 voted in favour, 15 against and 3 abstentions. The motion was carried.

 

Resolved

 

1.  That the recommended increase to the Basic Allowance from £3,166.65 to £3,266.65 be approved and that the recommended increase to the Special Responsibility Allowances to the Leader of the Council, the Deputy Leader and the Executive Members be rejected and it be referred back to the Independent Panel for Councillor Allowances to carry out a further review of the workload of the Executive members

 

2.  That the Members’ Allowances Scheme 2018/19 be approved as Appendix 2

 

3.  That the allowances paid to the Mayor and Deputy Mayor of Allerdale remain at £7,071 and £507 respectively.

 

376.

Pay Policy Statement 2018/19 pdf icon PDF 479 KB

Minutes:

The Chief Executive submitted a report which sought members to approve the Pay Policy Statement which set out the Council’s approach to pay policy in accordance with the requirements of Section 38 of the Localism Act 2011.

 

Councillor J Ellis moved the recommendation within the report. Councillor A Smith seconded the motion.

 

A vote was taken on the motion – the vote in favour was unanimous. The motion was carried.

 

Resolved

 

That the Pay Policy Statement 2018/19 be approved.

 

377.

Report from the Overview and Scrutiny Committee pdf icon PDF 93 KB

Minutes:

Councillor A Pitcher, Co-Chair of the Overview and Scrutiny Committee presented the report and moved the recommendation. This was seconded by Councillor C Tibble.

 

Resolved

 

That the report be noted

 

378.

Community Governance Reviews pdf icon PDF 72 KB

Additional documents:

Minutes:

The Electoral Services Manager submitted a report which sought members to agree to undertake Community Governance Reviews, as requested by the relevant parish councils, and to set up a Working Group to manage the processes.

 

Councillor J Ellis moved the recommendations within the report, this was seconded by Councillor A Smith.

 

A vote was taken – 45 votes in favour, 0 against and 2 abstentions. The motion was carried.

 

Resolved

 

That

 

1.  The Council carries out Community Governance Reviews of the following parish areas:

·Broughton

·Embleton

·Keswick

·Winscales

 

2.  The Terms of Reference for the Community Governance Reviews, as set out at Appendix A to the report, be agreed

 

3.  The Terms of Reference for the current Workington Community Governance Review be amended as set out at Appendix B to the report, to include an option to consider proposals for the Winscales parish area

 

4.  A Community Governance Review Working Party consisting of the Allerdale councillors for the parish areas of Broughton, Embleton, Keswick and Winscales be established to co-ordinate the reviews and to make final recommendations to Council.

 

379.

Appointment of Deputy Electoral Registration Officers pdf icon PDF 54 KB

Minutes:

The Electoral Services Manager submitted a report which sought members to appoint two Deputy Electoral Registration Officers in line with the Representation of the People Act 1983.

 

The Electoral Registration Officer (ERO) was responsible for the preparation and maintenance of the electoral register. A Deputy ERO may perform and exercise any of the duties and power of the ERO in their absence.

Members noted that the Council currently did not have any appointed Deputy Electoral Registration Officers.

 

Councillor J Ellis moved the recommendation within the report. Councillor A Smith seconded the motion. The motion was unanimously agreed.

 

Resolved

 

That the Head of Governance and the Electoral Services Manager be appointed, with immediate effect, as statutory Deputy Electoral Registration Officers in accordance with Section 52(2) of the Representation of the People Act 1983.

 

380.

Reference from Audit Committee 19 February 2018 - Local Code of Corporate Governance pdf icon PDF 37 KB

Additional documents:

Minutes:

The report had been considered by Audit Committee on 19 February 2018. The Audit Committee had recommended that Council be requested to approve the recommendations within the report.

 

Councillor N Schofield moved the recommendation within the report. Councillor J Colhoun seconded the motion. The motion was unanimously agreed.

 

Resolved

 

That the Local Code of Corporate Governance be approved.

 

381.

Waiver of six month councillor attendance rule (section 85 of the Local Government Act 1972) pdf icon PDF 55 KB

Minutes:

The Democratic and Support Services Officer submitted a report which sought members approval for an extension of non-attendance of Councillor D Fairbairn due to ill health.

 

Councillor J Ellis moved the motion which was seconded by Councillor A Markley. The motion was unanimously agreed.

 

Councillors expressed their good wishes for recovery to Councillor D Fairbairn.

 

Resolved

 

That the period of non-attendance for Councillor D Fairbairn be extended beyond the six months, in accordance with Section 85(1) of the Local Government Act 1972, on the grounds of ill health and extends the period for a further six months to expire on 20 September 2018.