Agenda, decisions and minutes

Council
Wednesday 17th May, 2017 7.00 pm

Venue: Greenhill Hotel, Wigton

Contact: Dean Devine  01900 702502

Items
No. Item

1.

Mayors Welcome

Minutes:

The Mayor welcomed those present.

2.

Declaration of interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

3.

Exclusion of the Press and Public

To consider whether there are any items on the agenda for which the press and public should be excluded.

Minutes:

There were no items on the agenda for which the press and public should have been excluded.

4.

Announcements from the Mayor, Leader or Head of Paid Service pdf icon PDF 53 KB

Minutes:

Councillor C Tibble reviewed her year of office as Mayor of Allerdale and spoke of her most memorable moments. In particular, the Mayor recalled her visits to schools during the Christmas card competition she had held, the numerous events that she had been invited to attend and the Royal Garden Party she attended at Buckingham Palace.

 

The Mayor gave a special mention to the work that had went into the Civic Dinner and official opening of the Workington Leisure Centre, describing it as a proud moment for Allerdale.

 

The Mayor thanked those who had helped her over the past year, especially the Mayors Secretary, Leaders Secretary, the Communications team, other Council staff, her consorts and the people of Allerdale for their support and generosity.

 

During her year Councillor C Tibble raised £5,073.64. An equal split would be donated to her two chosen charities Mind in West Cumbria and ADHD West Cumbria.

5.

Election of the Mayor for the forthcoming year

Minutes:

Councillor C Tibble invited nominations for the election of Mayor of Allerdale for the forthcoming year.

 

Councillor A Smith proposed that Councillor M Bainbridge be elected Mayor for 2017/18. This was seconded by Councillor M Fryer.

 

Councillor A Smith described Councillor M Bainbridge as a compassionate person who looked out for others, especially vulnerable people through her work at West Cumbria Trades Hall Centre. She was also someone who sought answers for constituents and was considered a great leader.

 

Councillor A Markley proposed that Councillor R Munby be elected Mayor for 2017/18. This was seconded by Councillor J Cowell.

 

Councillor A Markley said that Councillor R Munby had served the Council for a number of years, was a County Councillor and also a Mayor of Keswick for a number of years.

 

A vote was taken – 16 voted in favour of Councillor R Munby being elected as Mayor of Allerdale, 32 against and 0 abstentions. The motion to elect Councillor R Munby as Mayor of Allerdale was lost.

 

A vote was taken – 47 voted in favour of Councillor M Bainbridge being elected as Mayor of Allerdale, 0 against and 1 abstention. The motion to elect Councillor M Bainbridge as Mayor of Allerdale was carried.

 

Councillor M Bainbridge took the Declaration of Acceptance of Office and assumed the Chair.

 

Resolved

 

That Councillor M Bainbridge be elected Mayor of Allerdale for the forthcoming year 2017/18.

6.

Presentation to the Outgoing Mayor

Minutes:

Councillor M Bainbridge presented the outgoing Mayor, Councillor C Tibble with a badge of office.

 

Councillor M Bainbridge thanked Councillor C Tibble for how hard she had worked for the people of Allerdale and her chosen charities during her term in office and hoped to be as successful in her year of office.

7.

Election of the Deputy Mayor for the forthcoming year

Minutes:

Councillor M Bainbridge invited nominations for the election of Deputy Mayor of Allerdale for the forthcoming year.

 

Councillor A Smith proposed that Councillor J Crouch be elected Deputy Mayor of Allerdale for 2017/18. This was seconded by Councillor M Fryer.

 

Councillor A Markley proposed that Councillor M Grainger be elected Deputy Mayor of Allerdale for 2017/18. This was seconded by Councillor J Cowell.

 

A vote was taken – 14 voted in favour of Councillor M Grainger being elected as Deputy Mayor of Allerdale, 31 against and 3 abstentions. The motion to elect Councillor M Grainger as Deputy Mayor of Allerdale was lost.

 

A vote was taken – 47 voted in favour of Councillor J Crouch being elected as Deputy Mayor of Allerdale, 0 against and 1 abstention. The motion to elect Councillor J Crouch as Deputy Mayor of Allerdale was carried.

 

Councillor J Crouch took the Declaration of Acceptance of Office.

 

Resolved

 

That Councillor J Crouch be elected as Deputy Mayor of Allerdale for the forthcoming year 2017/18.

8.

Speech of the Incoming Mayor

Minutes:

Councillor M Bainbridge announced that her chosen charity for her term of office was the Allerdale Disability Association. She planned to hold numerous events to raise funds for the organisation.

9.

The Leader's Report pdf icon PDF 68 KB

Additional documents:

Minutes:

In accordance with the Council’s Constitution, Councillors received the report of the Leader of the Council giving details of his chosen Executive and their Authority to Act. Members also agreed the Scheme of Delegation.

 

Councillor A Smith thanked Councillor P Tibble for his time as a member of the Executive, describing him as instrumental in modernising the Council’s ICT and Customer Services delivery.

 

Councillor A Smith welcomed Councillor J Ellis as the newest member of the Executive.

 

Resolved

 

That the membership of the Executive as outlined in the report be noted and the Scheme of Delegation be agreed.

10.

Minutes of meeting Wednesday 1 March 2017 of Council pdf icon PDF 84 KB

To approve as a correct record.

Minutes:

The minutes of the meeting held on 1 March 2017 were signed as a correct record.

11.

Executive Minutes pdf icon PDF 70 KB

To note the contents of the minutes of the meetings of the Executive held on 15 February, 8 March, 5 April and 26 April 2017.

Additional documents:

Minutes:

Members reviewed the contents of the minutes of the Executive meetings held on 15 February, 8 March, 5 April and 26 April 2017.

 

Agreed

 

That the minutes of the Executive meetings held on 15 February, 8 March, 5 April and 26 April 2017 be noted.

12.

Overview and Scrutiny Peer Review - Restructure of the Overview and Scrutiny Function and Review Recommendations pdf icon PDF 73 KB

Additional documents:

Minutes:

The Scrutiny and Policy Officer submitted a report which sought members to agree a number of recommendations on a new Overview and Scrutiny structure following the LGA Peer Review carried out in March 2017.

 

Councillor A Smith moved the recommendations within the report and also that the Overview and Scrutiny Committee be co-chaired, with the responsibility of chair rotating every six month. Councillor M Fryer seconded the motion.

 

A vote was taken – 47 voted in favour of Councillor A Smith’s motion, 0 against and 1 abstention. The motion was carried.

 

Resolved

 

That:

 

1.  The LGA Peer Review of Overview and Scrutiny Feedback Report at Appendix 1 and its recommendations be noted

 

2.  A single committee structure be developed which meets on a six week cycle (or as determined by the Chair of the committee) supported by Task and Finish Groups aligned to Council priorities

 

3.  The Corporate Overview and Scrutiny Committee and the Community Overview and Scrutiny Committee be removed with immediate effect

 

4.  A single 12 member committee, known as the Overview and Scrutiny Committee be established with immediate effect

 

5.  The Overview and Scrutiny Committee will establish ad hoc non-constituted Task and Finish Groups aligned to Council priorities and its Work Programme of which the wider Council membership will have an opportunity to participate in

 

6.  The Constitution and revised Terms of Reference for the Overview and Scrutiny Committee be updated

 

7.  Key recommendations 1 and 3-7 outlined in the Feedback Report be delegated to the Overview and Scrutiny Committee to implement during the 2017/18 municipal year

 

8.  Council receives a bi-annual report updating it on progress in relation to the recommendations

 

9.  The Overview and Scrutiny Committee be co-chaired

13.

Committee Memberships pdf icon PDF 57 KB

Additional documents:

Minutes:

Councillors considered nominations to committees, tribunals and panels for 2017/18. Terms of Reference were also considered.

 

Members considered the nominations contained in Appendix B.

 

Councillor B Cannon moved that the nominations for committee, tribunal and panel memberships, as set out in Appendix B, and the terms of reference for committees, tribunals and panels set out in Appendix C be agreed. Councillor T Markley seconded.

 

Councillor M Fitzgerald moved that Councillor B Finlay be nominated as Co-Chair of the Overview and Scrutiny Committee. Councillor H Harrington seconded.

 

A vote was taken – 5 voted in favour of Councillor M Fitzgerald’s motion, 20 against and 23 abstentions. The motion was lost.

 

A vote was taken – 43 voted in favour of Councillor B Cannon’s motion, 0 against and 5 abstentions. The motion was carried.

 

Resolved

 

That:

 

1.  The committee, tribunal and panel memberships set out in Appendix B of the report be agreed

 

2.  The terms of reference for committees, tribunals and panels set out in Appendix C be agreed

 

 

Audit Committee (7)

 

Chair: N Schofield  Vice Chair: J Colhoun

 

Labour (4)

Conservative (2)

Independent (1)

M Bainbridge

A Davis-Johnston

J Cook

B Miskelly

D Fairbairn

 

J Colhoun

 

 

N Schofield

 

 

 

Overview and Scrutiny Committee (12)

 

Chair: J Farebrother  Co-Chair: A Pitcher

 

Labour (6)

Conservative (3)

Independent (2)

None (1)

J Farebrother

T Annison

B Finlay

J Holliday

B Miskelly

M Grainger

H Harrington

 

J Osborn

A Pitcher

 

 

B Pegram

 

 

 

C Tibble

 

 

 

M Wood

 

 

 

 

Development Panel (12)

 

Chair: P Bales  Vice Chair: B Miskelly

 

Labour (6)

Conservative (4)

Independent (1)

UKIP (1)

C Armstrong

A Davis-Johnston

N Cockburn

D Wilson

P Bales

M Grainger

 

 

J Farebrother

M Jenkinson

 

 

B Miskelly

R Munby

 

 

J Osborn

 

 

 

B Pegram

 

 

 

Substitutes

Substitutes

Substitutes

Substitutes

F Johnston

T Annison

M Fitzgerald

J Sandwith

P Tibble

J Cowell

 

 

 

J Lister

 

 

 

T Markley

 

 

 

Licensing Committee (15)

 

Chair: A Kendall  Vice Chair: C Smith

 

Labour (8)

Conservative (4)

Independent (1)

UKIP (1)

None (1)

F Johnston

T Annison

H Harrington

D Wilson

S Stoddart

A Kendall

M Grainger

 

 

 

P Kendall

J Mounsey

 

 

 

B Miskelly

R Munby

 

 

 

B Pegram

 

 

 

 

C Smith

 

 

 

 

J Wood

 

 

 

 

M Wood

 

 

 

 

 

Standards Committee (7)

 

Chair: J Wood  Vice Chair: C Smith

 

Labour (3)

Conservative (2)

Independent (2)

Non-Council Members (2)

Parish Reps.

A Kendall

T Annison

N Cockburn

P Burns

 

C Smith

D Fairbairn

M Fitzgerald

Vacant Reserve

 

J Wood

 

 

 

 

 

Chief Officer’s Employment Panel (5)

 

Chair: A Smith  Vice Chair: M Fryer

 

Labour (3)

Conservative (1)

Independent (1)

M Fryer

A Markley

J Cook

A Smith

 

 

Portfolio Holder

 

 

 

Discretionary Housing Payments Tribunal (3)

 

Chair: C Armstrong  Vice Chair: A Markley

 

Labour (1)

Conservative (1)

None (1)

C Armstrong

A Markley

D Robertson

 

Personnel Tribunal (5)

 

Chair: A Kendall  Vice Chair: M Wood

 

Labour (2)

Conservative (1)

Independent (1)

None (1)

A Kendall

A Markley

J Cook

W Jefferson

M Wood

 

 

 

Substitutes

Substitutes

Substitutes

Substitutes

C Armstrong

 

 

 

 

Non-politically Proportionate

 

Member Development Working Group (9)

 

Number of members may vary. 2016/17 membership numbers are shown:

 

Chair: K Hansen  Vice Chair: B Miskelly

 

Labour (4)

Conservative (1)

Independent (1)

UKIP (1)

None (1)

C Armstrong

A Markley

M Fitzgerald

D Wilson

J Holliday

J Farebrother

 

 

 

 

K Hansen

 

 

 

 

B Miskelly

 

 

 

 

 

14.

Calendar of Meetings 2017/18 pdf icon PDF 56 KB

Minutes:

The Head of Governance and Monitoring Officer submitted a report which sought members to consider and approve the calendar of meetings for the period May 2017 to May 2019.

 

Councillor B Cannon moved that the calendar of meetings be approved. Councillor A Smith seconded. The motion was unanimously agreed.

 

Resolved

 

That the calendar of meetings for the period May 2017 to May 2019 be approved.

15.

Appointment of Representatives to Outside Bodies pdf icon PDF 53 KB

Minutes:

Members considered the appointment of representatives on outside bodies and Joint Committees for the forthcoming year which were a function of Council.

 

Councillor A Smith moved that the nominations set out in the report be agreed. Councillor M Fryer seconded.

 

A vote was taken – 38 voted in favour of Councillor A Smith’s motion, 0 against and 10 abstentions. The motion was carried.

 

Resolved

 

The appointment of representatives on outside bodies and Joint Committees for the forthcoming year be as follows:

 

Name of Outside Body

Number of representatives

Length of appointment

Nominated representatives

Cumbria County Council Pensions Forum

1

1 year

Councillor B Cannon

Cumbria Health and Wellbeing Scrutiny Alliance

1 + 2 subs

1 year

Councillor C McCarron-Holmes

 

Substitutes

 

Councillor P Tibble

LDNP Keswick Joint Management Advisory Group

1 + 1 sub

2 years

Councillor T Lywood

 

Substitutes

 

Councillor M Pugmire

 

Name of Joint Committee

Number of representatives

Length of appointment

Nominated representatives

Cumbria Police & Crime Panel Joint Committee

1

1 year

Councillor C Tibble

Solway Coast AONB Joint Advisory Committee

2

1 year

Councillor J Colhoun

 

Councillor P Kendall

West Cumbria Cyclepath Network Steering Group

1

1 year

Councillor J Colhoun