Agenda, decisions and minutes

Council
Wednesday 1st March, 2017 7.00 pm

Venue: Council Chamber, Allerdale House. View directions

Contact: Dean Devine  01900 702502

Items
No. Item

391.

Minutes pdf icon PDF 70 KB

To sign as a correct record the minutes of the Council meeting held on 18 January 2017.

Minutes:

The minutes of the meeting held on 18 January 2017 were signed as a correct record.

392.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

9.  Portfolio Holder Reports

 

  Tourism and Culture Portfolio Holder update report:

 

  Councillor A Pitcher declared an interest due to his membership on the Wigton Baths Trust

393.

Exclusion of the Press and Public

To consider whether there are any items on the agenda for which the press and public should be excluded.

Minutes:

There were no items on the agenda for which the press and public should be excluded.

394.

Questions and Petitions

To answer questions under Procedural Rule No. 4.16 from members of the public and from Councillors under Procedural Rule No. 4.17.2 and to receive Petitions under Access to Information Rules.

 

Minutes:

None received.

395.

Notices of Motion

To receive Notices of Motion.

 

Councillor A Smith submitted the following notice of motion:

 

‘As a Council we remain committed to apprenticeships. We pay apprentices the living wage and want to encourage all employers in the area to do the same. Apprenticeships are a key part of our local economy, as well as being a route into permanent employment and qualifications for many of our young people.

 

New Government legislation dictates that all employers with over 250 employees must meet a target for a number of apprenticeships; otherwise they must return all levy money to central Government. This Council calls upon the Government to consider a mechanism for reinvesting unspent levies into the local SMEs in order to help them with their employment of apprentices.’

Minutes:

Councillor A Smith moved the following:

 

‘As a Council we remain committed to apprenticeships. We pay apprentices the living wage and want to encourage all employers in the area to do the same. Apprenticeships are a key part of our local economy, as well as being a route into permanent employment and qualifications for many of our young people.

 

New Government legislation dictates that all employers with over 250 employees must meet a target for a number of apprenticeships; otherwise they must return all levy money to central Government. This Council calls upon the Government to consider a mechanism for reinvesting unspent levies into the local SMEs in order to help them with their employment of apprentices.’

 

This was seconded by Councillor M Fryer.

 

A vote was taken on the motion. The vote in favour of the motion was unanimous. The motion was carried.

 

Resolved

 

That the Council calls upon the Government to consider a mechanism for reinvesting unspent levies into local SMEs in order to help them with their employment of apprentices.

396.

Councillor Speeches

To hear speeches (not exceeding 5 minutes each), for up to a specified period of 15 minutes, from individual members on a local issue in the Member’s Ward, of which 24 hours’ notice has been given to the Chief Executive.

Minutes:

Councillor P Bales gave a speech, thanking the Chief Executive, Head of Economic Growth and all Allerdale Borough Council staff involved in resolving issues within Moorclose, in particular environmental issues. Thanks were also given to Workington Town Council, Westfield Housing Association, Derwent and Solway Housing Association and the Moorclose Community Centre.

397.

Announcements from the Mayor, Leader or Head of Paid Service pdf icon PDF 39 KB

Minutes:

The Mayor made reference to the engagements she had attended since the last meeting.

398.

Portfolio Holder Reports pdf icon PDF 119 KB

To consider reports from Members of the Executive.

Minutes:

Councillor A Smith presented his report as Leader of the Council. He added to the report that the Council was commissioning a peer review of its Overview and Scrutiny Committee structure which was to take place over two days on 29 and 30 March 2017. This was noted.

 

Councillor M Fryer presented his report as the Deputy Leader of the Council and Portfolio Holder for Economic Growth. The report was noted.

 

Councillor K Hansen presented his report as the Portfolio Holder for Regulatory Services. He added to the report that the Council would be sending out leaflets to residents, promoting the MyAllerdale app.

 

Councillor K Hansen updated councillors that the Council’s abandoned call rate had dropped to 9%, which was below the target of 10%, and thanked staff for this. The report was noted.

 

Councillor M Heaslip presented his report as the Portfolio Holder for Localities and Environmental Quality. The report was noted.

 

Councillor B Jefferson presented his report as the Portfolio Holder for Tourism and Culture. The report was noted.

 

Councillor C McCarron-Holmes presented her report as the Portfolio Holder for Housing, Health and Wellbeing. She added that Councillors had been provided with contact details for registered social landlords for them to engage with their officers. This was noted.

 

Councillor P Tibble presented his report as the Portfolio Holder for Transformation. The report was noted.

 

Councillor B Cannon presented her report as the Portfolio Holder for Corporate Resources. She added that the Council would be reviewing the polling stations it used in elections and would at some point be seeking views from Councillors. This was noted.

399.

Executive Minutes pdf icon PDF 62 KB

To note the contents of the minutes of the meeting of the Executive held on 11 January 2017.

Minutes:

Members noted the contents of the minutes of the Executive meeting held on 11 January 2017.

 

Agreed

 

That the minutes of the Executive meeting held on 11 January 2017 be noted.

400.

Budget 2017-18 – Revenue and Capital pdf icon PDF 50 KB

Additional documents:

Minutes:

The Head of Financial Services submitted a report to present the draft revenue and capital budget and formal advice on the robustness of the estimates included in the budget and the adequacy of the reserves which supported the Council’s budgetary plans.

 

The report had been considered by Executive on 15 February 2017. Executive had recommended that Council be requested to approve the recommendations within the report.

 

Councillor B Cannon moved the recommendations within the report. Councillor A Smith seconded the motion.

 

Councillor B Finlay moved the following amendment to the motion:

 

3.  That a 0% increase in Council Tax be approved

 

Councillor L Davies seconded the amendment.

 

Councillor C Tibble adjourned the meeting while members considered the impact the amendment would have on the Council’s budget.

 

The Head of Financial Services provided members with a report detailing the impact. In summary:

 

·  There would be a reduction in income of £91,757 in the next financial year. In order to balance the budget there would be a requirement to use general fund balances of this amount.

 

·  There would be no changes to the proposed budget.

 

·  There would be changes to the way the proposed budget would be funded.

 

·  There would be a further reduction in income in the following financial years. This would result in a larger funding gap. In order to balance the budget the funding gap would require the use of general fund balances.

 

A recorded vote was taken in respect of the amendment, viz. –

 

In favour:

 

Councillors L Davies, B Finlay, M Fitzgerald, H Harrington, M Pugmire, D Robertson, J Sandwith and S Stoddart

 

Against:

 

Councillors C Armstrong, M Bainbridge, P Bales, B Cannon, J Colhoun, J Ellis, J Farebrother, M Fryer, K Hansen, M Heaslip, J Holliday, B Jefferson, F Johnston, A Kendall, P Kendall, T Lywood, L Maguire, C McCarron-Holmes, B Miskelly, J Osborn, B Pegram, N Schofield, A Smith, C Smith, C Tibble and P Tibble

 

Abstentions:

 

Councillors J Cook, J Cowell, D Fairbairn, A Hedworth, V Hodgson, J Lister, P Macdonald, T Markley, J Mounsey, R Munby, E Nicholson and A Pitcher

 

The amendment to the motion was lost – 8 votes in favour, 26 against and 12 abstentions.

 

A recorded vote was taken in respect of the motion to agree the recommendations within the report, viz. –

 

In favour:

 

Councillors C Armstrong, M Bainbridge, P Bales, B Cannon, J Colhoun, J Ellis, J Farebrother, M Fryer, K Hansen, M Heaslip, J Holliday, W Jefferson, F Johnston, A Kendall, P Kendall, T Lywood, L Maguire, C McCarron-Holmes, B Miskelly, J Osborn, B Pegram, N Schofield, A Smith, C Smith, C Tibble and P Tibble

 

Against:

 

Councillors M Fitzgerald, H Harrington, D Robertson, J Sandwith and S Stoddart

 

Abstentions:

 

Councillors J Cook, J Cowell, L Davies, D Fairbairn, B Finlay, A Hedworth, V Hodgson, J Lister, P Macdonald, A Markley, J Mounsey, R Munby, E Nicholson, A Pitcher and M Pugmire

 

The motion was carried – 26 votes in favour, 5 against and 15 abstentions.

 

Resolved

 

That:

 

1.  The total planned revenue expenditure is £14,936,330 including parish precepts of £1,913,535.

 

2.  £14,501,532 is approved as the Council’s net Budget requirement for 2017-18.

 

3.  An increase in Council Tax of 1.9% is approved.

 

4.  No changes are made to Council’s Council Tax Reduction discount scheme and that the current scheme remains in place for 2017-18.

 

5.  The amount of central government funding in respect of council tax support funding included in the Councils Settlement Funding Assessment to be paid to Town and Parish Council is set at £41,332 (Appendix A).

 

6.  The revenue estimates as approved are used in the calculation of the basic amount of tax under Section 31of the Local Government Finance Act 1992.

 

7.  The minimum level of non-earmarked general fund balances is set at £2.7m and that no maximum level is set.

 

8.  The capital budget of £19,306,264 (comprising £9,401,147 in 2017-18, £7,715,117 in 2018-19 and £2,190,000 in 2019-20) is approved.

 

9.  The proposed capital budget for 2017-18 is financed as follows:

·  grants and contributions ….£7,426,147

·  borrowing………………...…£1,975,000

401.

Council Tax Resolution 2017-18 pdf icon PDF 68 KB

Additional documents:

Minutes:

The Head of Financial Services submitted a report which sought members to approve the necessary resolutions for Council Tax setting in accordance with Sections 31-36 of the Local Government Finance Act 1992.

 

Councillor B Cannon moved the recommendations within the report. Councillor M Fryer seconded the motion.

 

A recorded vote was taken in respect of the motion, viz. –

 

In favour:

 

Councillors C Armstrong, M Bainbridge, P Bales, B Cannon, J Colhoun, J Cook, J Cowell, J Ellis, D Fairbairn, J Farebrother, M Fryer, K Hansen, M Heaslip, A Hedworth, V Hodgson, J Holliday, W Jefferson, F Johnston, A Kendall, P Kendall, J Lister, T Lywood, P Macdonald, L Maguire, T Markley, C McCarron-Holmes, B Miskelly, J Mounsey, R Munby, E Nicholson, J Osborn, B Pegram, A Pitcher, N Schofield, A Smith, C Smith, C Tibble and P Tibble

 

Against:

 

Councillors L Davies, B Finlay, H Harrington, M Pugmire, D Robertson, J Sandwith and S Stoddart

 

Abstentions:

 

Councillor M Fitzgerald

 

The motion was carried – 38 votes in favour, 7 against and 1 abstention.

 

Resolved

 

That:

 

1.  It be noted that on 18th January 2017 the Council calculated:

 

a)  the Council Tax base 2017-18 for the whole Council area as 30,183.13 (item T in the formula in Section 31B of the Local Government FinanceAct 1992, as amended (the “Act”)) and;

 

b)  the dwellings in those parts of its area to which a Parish Precept relates as in the attached Appendix C.

 

2.  The Council calculates that the Council Tax requirement for the Council’s own purposes for 2017-18 (excluding Parish precepts) is £4,919,548.

 

3.  That the following amounts be calculated for the year 2017-18 in accordance with Sections 31 to 36 of the Act.

 

a)  £50,098,495 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issues to it by Parish Council;

 

b)  £43,265,412 being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act;

 

c)  £6,833,083 being the amount by which the aggregate at (a) above exceeds the aggregate at (b) above, calculated by the Council in accordance with Section 31A (4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B of the Act);

 

d)  £226.39 being the amount at (c) above (Item R) divided by Item T (1 a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish Precepts); (as detailed in Appendix B1 parish only by valuation band and Appendix B2 parish and district by valuation band);

 

e)  £1,913,535 being the aggregate amount of all special items (Parish Precepts) referred to in Section 34 (1) of the Act. (as detailed in Appendix B1 parish only by valuation band and C Parish Precepts);

 

f)  £162.99 being the amount at (d) above less the result given by dividing the amount at (e) above by Item T (1 a) above), calculated by the Council, in accordance with Section 34 (2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no parish precept relates.

 

4.  To note that Cumbria County Council and The Police and Crime Commissioner for Cumbria have issued precepts to the Council in accordance with Section 40 of the Local Government Finance Act 1992 for each category of dwellings in the Council’s area as indicated in the table below.

 

Valuation Bands

 

Band A

Band B

Band C

Band D

Band E

Band F

Band G

Band H

Precepting Authority

£

£

£

£

£

£

£

£

Cumbria County Council

854.01

996.35

1,138.68

1,281.02

1,565.69

1,850.36

2,135.03

2,562.04

Police and Crime Commissioner for Cumbria

147.18

171.71

196.24

220.77

269.83

318.89

367.95

441.54

 

5.  The Council, in accordance with Sections 30 and 36 of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in the tables detailed in Appendix B (1,2 and 3), as the amounts of Council Tax for 2017-18 for each part of its area and for each of the categories of dwellings.

402.

Treasury Management Strategy Statement, Annual Investment Strategy and Minimum Revenue Provision Policy Statement 2017/18 pdf icon PDF 41 KB

Additional documents:

Minutes:

The Financial Services Manager submitted a report which required the Council to approve the proposed Treasury Management Strategy Statement & Investment Strategy for 2017/18 (included in sections 2 and 3 of Appendix 1), the Minimum Revenue Provision Policy Statement set out in section 4 (of Appendix 1) and the prudential and treasury indicators - including the Council’s Authorised Borrowing Limit set out in Section 5 (of Appendix 1), as was required by the provisions contained in the Local Government Act 2003, statutory guidance issued by the Department for Communities and Local Government and codes of practice issued by the Chartered Institute of Public Finance and Accountancy.

 

The report had been considered by Audit Committee on 17 February 2017. The Audit Committee had recommended that Council be requested to approve the recommendation within the report.

 

Councillor M Bainbridge moved the recommendation within the report. Councillor J Colhoun seconded the motion.

 

A vote was taken on the motion – the vote in favour was unanimous. The motion was carried.

 

Resolved

 

That the following be approved:

 

1.  The proposed Treasury Management Strategy Statement & Investment Strategy for 2017/18 (included in sections 2 and 3 of Appendix 1)

 

2.  The Minimum Revenue Provision Policy Statement set out in section 4 (of Appendix 1)

 

3.  The prudential and treasury indicators - including the Council’s Authorised Borrowing Limit set out in Section 5 (of Appendix 1)

403.

Pay Policy Statement pdf icon PDF 690 KB

Minutes:

The Chief Executive submitted a report which sought members to approve the Pay Policy Statement which set out the Council’s approach to pay policy in accordance with the requirements of Section 38 of the Localism Act 2011.

 

The statement set out that the council’s trade union representatives were not asked to record the amount of time that was spent on union activities. Councillor T Markley considered that their time should be recorded for transparency.

 

Councillor B Cannon moved the recommendation within the report. Councillor A Smith seconded the motion.

 

A vote was taken on the motion – the vote in favour was unanimous. The motion was carried.

 

Resolved

 

That the Pay Policy Statement be approved.