Agenda and minutes

Overview and Scrutiny Committee
Friday 9th March, 2018 10.00 am

Venue: Council Chamber, Allerdale House. View directions

Contact: Ian Hinde  01900 702544

Items
No. Item

382.

Minutes of meeting Friday 26 January 2018 of Overview and Scrutiny Committee pdf icon PDF 63 KB

Minutes:

The minutes of the meeting held on 26 January 2018 were signed as a correct record.

383.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.

Minutes:

None declared.

384.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

385.

Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

386.

Report of Budget Task and Finish Group pdf icon PDF 125 KB

Stand alone report summarising work on now completed task and finish group

Minutes:

The Overview and Scrutiny Committee was provided with a report from the Budget Review Task and Finish Group.

 

Members were satisfied with the content of the report.

 

Members agreed with the recommendations of the Budget Review Task and Finish Group, being that:

 

  • All Councillors should receive a detailed briefing on the Council’s budget and budget setting process.

 

  • The process of budget scrutiny of budget scrutiny should be continuous.

 

  • The Overview and Scrutiny Committee ensure the process now begun should continue by either:

 

  • Additionally tasking the Performance Standing Group with scrutiny of the budget process.

 

  • Setting up a Budget Standing Group with a remit to scrutinise the budget process throughout the year.

 

  • Streamlining the process into a single Budget and Performance Standing Group.

 

With regard to the recommendation that all Councillors should receive a detailed briefing on the Council’s budget and budget setting process, the Overview and Scrutiny Committee recommended that the Member Development Working Group be asked to consider this.

387.

Appointment of Standing Group pdf icon PDF 67 KB

Report to appoint successor group to Budget task and finish group

Minutes:

Members were asked to consider the appointment of a Standing Group to monitor the Council’s budget setting process.

 

Members agreed the recommendations in the report.

 

The Policy Officer (Scrutiny and Partnerships) asked Members to appoint a Chairperson to the group. Councillor M Grainger proposed Councillor B Finlay as Chair of the group. This was seconded by J Cowell. A vote was taken – 8 voted in favour and 1 voted against. Councillor B Finlay was appointed as Chair of the Standing Group.

 

Agreed

 

That:

 

  1. A Standing Group be established by the Overview and Scrutiny Committee to consider the budget setting process.

 

  1. Councillor B Finlay be appointed as Chairperson of the Standing Group, and that he be responsible for managing the group and reporting its findings to the Overview and Scrutiny Committee.

 

  1. The initial membership of the Standing Group be as follows:

 

·  C Armstrong

·  P Bales

·  J Cowell

·  J Farebrother

·  B Finlay

·  M Fitzgerald

·  P Tibble

 

  1. The Standing Group identifies additional members to be co-opted at the scoping stage.

 

  1. The Standing Group’s proposed Terms of Reference be agreed as follows:

 

·  To perform the overview and scrutiny role in relation to the Allerdale Borough Council budget.

·  To report risks or threats that, in the view of the Standing Group, may hinder the Council in achieving its objectives in delivering the Council Plan to the Overview and Scrutiny Committee for consideration.

·  To similarly report any suggestions for efficiencies or savings for consideration.

 

  1. The Standing Group follows the agreed Terms of Reference and keeps the Overview and Scrutiny Committee updated.

 

  1. The Standing Group scopes the work applying the scoping exercise template.

 

  1. The Standing Group reports its findings, conclusions and recommendations to the Overview and Scrutiny Committee.

388.

Forward Plan pdf icon PDF 73 KB

Minutes:

The Overview and Scrutiny Committee noted the Executive’s Forward Plan of Key Decisions.

 

Members asked for information on the Allerdale Social Impact Investment Fund. It was asked that the Head of Economic Growth be invited to give a presentation on this at the next Committee meeting.

389.

Task and Finish Group/Working Group Updates

Minutes:

There were no updates from Task and Finish Groups/Working Groups.

390.

Work Programme and Outcomes Monitoring pdf icon PDF 73 KB

Minutes:

The Overview and Scrutiny Committee noted its work programme for 2018/19.

 

Members considered that there was too much work being undertaken by the Committee for it to fit into its six-weekly meeting schedule. It was suggested that the Committee should meet monthly. The Democratic and Support Services Officer was asked to propose meeting dates.

 

It was noted that at the Council meeting held on 7 March 2018, Members had requested that the Overview and Scrutiny Committee look at the Council’s Capital Investment Strategy. The Overview and Scrutiny Committee agreed that the newly appointed Standing Group would look at the strategy.