Agenda and minutes

Overview and Scrutiny Committee
Friday 3rd November, 2017 10.00 am

Venue: The Conference Room, St Michael's Church, Workington

Contact: Ian Hinde  01900 702544

Items
No. Item

207.

Minutes pdf icon PDF 53 KB

To sign as a correct record the minutes of the meeting held on 29 September 2017.

Minutes:

The minutes of the meeting held on 29 September 2017 were signed as a correct record.

208.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.

Minutes:

None declared.

209.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

210.

Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

211.

Allerdale Borough Council Business Growth Strategy - supporting report, considering the skills agenda in Allerdale pdf icon PDF 82 KB

Minutes:

C Ivison, Head of Skills and Employment at the Cumbria Local Enterprise Partnership (LEP) provided Members with a presentation on the LEP, covering:

 

  • How the LEP was delivering the Cumbrian Strategic Economic Plan 2014-2024.

 

  • Skills development – future job demand and qualifications needed in Cumbria and the work the LEP was carrying out to address this demand.

 

  • The future work force of Cumbria – how the LEP was working to address unemployment and achieve a higher level skills base.

 

Members asked a number of questions about job prospects, training providers, employers’ perspectives and the local job market. The presentation and question and answer sessions provided members with a good understanding of the context around skills and employment and the programmes in place to address the issues. The Committee agreed that there was a follow on piece of work to consider what interventions were being undertaken to address the issues primarily through the European Structural Fund (ESF) programmes.

 

Councillor C Tibble left the meeting.

 

Members asked that the Head of Skills and Employment at the Cumbria LEP provide an update on the ESF programmes and the partnership’s work at a future Committee meeting. The Acting Scrutiny Officer agreed to arrange this.

 

Agreed

 

That the Acting Scrutiny Officer arrange for the Head of Skills and Employment at the Cumbria Local Enterprise Partnership to provide an update on the ESF programmes and the partnership’s work at a future Overview and Scrutiny Committee meeting.

212.

Scrutiny of the 2018-2019 Budget Setting Process - Appointment of a Task and Finish Group pdf icon PDF 68 KB

Minutes:

Councillor C Tibble returned to the meeting.

 

The Acting Scrutiny Officer submitted a report which sought the Overview and Scrutiny Committee to establish a Task and Finish Group to monitor the Council’s budget setting process.

 

Members agreed to establish the Task and Finish Group, made up of the following Members:

 

  • Councillor B Finlay (Chair)
  • Councillor C Armstrong
  • Councillor P Bales
  • Councillor J Cowell
  • Councillor J Farebrother
  • Councillor M Fitzgerald
  • Councillor P Tibble

 

The Terms of Reference set out in section 3.1 of the report were agreed.

 

Members agreed the recommendations in the report.

 

Agreed

 

That:

 

  1. A Task and Finish Group be established to consider the budget setting process.

 

  1. Councillor B Finlay be appointed as Chair of the Task and Finish Group and be responsible for managing the group and reporting its findings to the Overview and Scrutiny Committee.

 

  1. The membership of the Task and Finish Group be agreed as follows:

 

·  Councillor B Finlay (Chair)

·  Councillor C Armstrong

·  Councillor P Bales

·  Councillor J Cowell

·  Councillor J Farebrother

·  Councillor M Fitzgerald

·  Councillor P Tibble

 

  1. The Task and Finish Group identify additional co-opted Members at the scoping stage.

 

  1. The Terms of Reference of the Task and Finish Group be agreed as follows:

 

·  To perform the overview and scrutiny role in relation to the proposed Allerdale Borough Council budget for the 2018-2019 financial year.

·  To report risks or threats that, in the view of the Task and Finish Group, may hinder the Council in achieving its objectives in delivering the Council Plan to the Overview and Scrutiny Committee for consideration.

·  To similarly report any suggestions for efficiencies or savings for consideration.

 

  1. The Task and Finish Group follow the agreed Terms of Reference and keep the Overview and Scrutiny Committee updated.

 

  1. The Task and Finish Group scope the piece of work applying the scoping exercise template.

 

  1. The Task and Finish Group report its findings, conclusions and recommendations to the Overview and Scrutiny Committee.

213.

Forward Plan pdf icon PDF 71 KB

Minutes:

Members noted the Forward Plan.

 

Members did not consider they had received enough information about the Department for Communities and Local Government consultation taking place regarding the introduction of a national methodology to assess housing need and asked if a bulletin for councillors could be made available with items of interest, such as this. The Head of Economic Growth agreed to look into this.

 

Councillors B Finlay, M Grainger and B Miskelly left the meeting.

214.

Task and Finish Group/Working Group Updates

Minutes:

The Acting Scrutiny Officer provided an update on the Tackling Poverty Task and Finish Group. The group planned to meet later in November to sign off the draft Allerdale Tackling Poverty Strategy and Action Plan. The group’s final report was to be considered at the Overview and Scrutiny Committee meeting in December, following which it would be taken to the Executive.

 

The Community Services Task and Finish Group was arranging a visit to Cumbria Waste Hespin Wood to understand the process around waste management.

 

The Performance Task and Finish Group had met once for an information gathering session. The Leader of the Council and the Portfolio Holder for Corporate Resources (Finance and Property) had attended and were invited to attend the next meeting.

215.

Work Programme and Outcomes Monitoring pdf icon PDF 86 KB

Minutes:

Members noted the Overview and Scrutiny Work Programme 2017-18.

 

The Acting Scrutiny Officer was asked to include an item on the Work Programme to do with Members’ tablet devices. Members wanted to know how the project was progressing and asked to be provided with a presentation on it. The Committee agreed that it would be useful to have an informal planning session to discuss progress on the Work Programme and future Work Programme items.