Agenda and minutes

Overview and Scrutiny Committee
Friday 11th August, 2017 10.00 am

Venue: Council Chamber, Allerdale House. View directions

Contact: Ian Hinde  01900 702544

Items
No. Item

97.

Minutes pdf icon PDF 74 KB

To sign as a correct record the minutes of the meeting held on 23 June 2017.

Minutes:

The minutes of the meeting held on 23 June 2017 were signed as a correct record.

98.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda, in accordance with the adopted Code of Conduct.

Minutes:

None declared.

99.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

100.

Public Participation

To hear representations from members of the public on items which appear on the agenda – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

101.

West Cumbria Community Safety Partnership Annual Review pdf icon PDF 161 KB

Additional documents:

Minutes:

The Acting Scrutiny Officer submitted a report which sought to provide an update to the Overview and Scrutiny Committee on the West Cumbria Community Safety Partnership.

 

L Elder, West Cumbria Community Safety Partnership Co-ordinator and Councillor P Tibble, Chair of the Community Safety Partnership Strategy Group delivered a presentation on the partnership to members.

 

The West Cumbria Community Safety Partnership Plan for 2017-18 was tabled at the meeting.

 

Members noted the partnership’s work around tackling its five main priorities around anti-social behaviour, re-offending and acquisitive crime, violent crime, domestic and sexual violence and alcohol and substance misuse.

 

Agreed

 

That:

 

  1. the West Cumbria Community Safety Partnership Plan for 2017-18 be noted

 

  1. the Overview and Scrutiny Committee continues to receive an annual report on the West Cumbria Community Safety Partnership

102.

Community Services Business Model - Appointment of a Task and Finish Group pdf icon PDF 73 KB

Minutes:

The Acting Scrutiny Officer submitted a report which sought agreement from the Overview and Scrutiny Committee to establish a Community Services Business Model Task and Finish Group and then to appoint a Chair and set the group’s terms of reference.

 

The group was established with the following members:

 

Councillor M Grainger

Councillor H Harrington

Councillor B Miskelly

Councillor R Munby

Councillor B Pegram

 

Councillor M Grainger was appointed Chair of the group.

 

The terms of reference of the group as set out in section 4 of the report were agreed.

 

Agreed

 

That:

 

  1. a Task and Finish Group be established to consider the process of letting the Community Services Business Model contract

 

  1. Councillor M Grainger be appointed as Chair of the Task and Finish Group and be responsible for managing the group and reporting its findings to the Overview and Scrutiny Committee

 

  1. the membership of the Task and Finish Group be as follows:

 

Councillor M Grainger

Councillor H Harrington

Councillor B Miskelly

Councillor R Munby

Councillor B Pegram

 

  1. the Task and Finish Group identify any potential members to be co-opted at the scoping stage

 

  1. the Task and Finish Group’s terms of reference be agreed as set out in section 4 of the report

 

  1. the Task and Finish Group follow the agreed terms of reference and keep the Overview and Scrutiny Committee updated

 

  1. the Task and Finish Group scope the piece of work applying the scoping exercise template

 

  1. the Task and Finish Group report its findings, conclusions and recommendations to the Overview and Scrutiny Committee

103.

Quarterly Performance - Appointment of a Task Group pdf icon PDF 70 KB

Minutes:

The Acting Scrutiny Officer submitted a report which sought agreement from the Overview and Scrutiny Committee to establish a Task Group to monitor the Council’s quarterly performance and financial reports and then to appoint a Chair and set the group’s terms of reference.

 

The group was established with the following members:

 

Councillor J Farebrother

Councillor A Pitcher

Councillor B Finlay

Councillor D Wilson

 

The terms of reference of the group as set out in section 4 of the report were agreed.

 

Agreed

 

That:

 

  1. a Task Group be established to consider the quarterly performance and quarterly finance reports

 

  1. Councillor A Pitcher be appointed as Chair of the Task Group and be responsible for managing the group and reporting its findings to the Overview and Scrutiny Committee. Chairmanship of this Task Group would be a responsibility of the Co-Chair of the Overview and Scrutiny Committee

 

  1. the membership of the Task Group be agreed as follows:

 

Councillor J Farebrother

Councillor A Pitcher

Councillor B Finlay

Councillor D Wilson

 

  1. the Task Group identify additional co-opted members at the scoping stage

 

  1. the Task Group’s terms of reference be agreed as set out in section 4 of the report

 

  1. the Task Group follow the agreed terms of reference and keep the Overview and Scrutiny Committee updated

 

  1. the Task Group scope the piece of work applying the scoping exercise template

 

  1. the Task Group report its findings, conclusions and recommendations to the Overview and Scrutiny Committee

104.

Forward Plan pdf icon PDF 62 KB

Minutes:

Members noted the Forward Plan 1 August 2017 – 31 July 2018.

 

Agreed

 

That the Forward Plan 1 August 2017 – 31 July 2018 be noted.

105.

Work Programme and Outcomes Monitoring pdf icon PDF 99 KB

Minutes:

Members noted the Overview and Scrutiny Committee work programme.

 

Councillor B Miskelly provided an update on the Allerdale Tackling Poverty Strategy and Action Plan Task and Finish Group. The group had met twice since its establishment at the Overview and Scrutiny Committee meeting on 23 June 2017 and had received a presentation on pathways to employment.

 

The Committee considered topics to focus on during its scrutiny of the delivery of the Housing Strategy at its next meeting. Raising housing standards in the private rented sector and reducing the number of long term empty homes were agreed as the first themes to consider.

 

Councillor B Finlay raised concerns over the work programme around overview and scrutiny of the budget setting process for 2018-19. The item was to be considered at the Overview and Scrutiny Committee meeting on 3 November 2017. This, he felt, was too late in the process to scrutinise. It was agreed that the item be considered at the next meeting on 29 September 2017.

 

Agreed

 

That the Overview and Scrutiny Committee work programme and outcomes be noted.