Agenda and minutes

Harrington Harbour and Dock Board
Friday 30th September, 2016 2.00 pm

Venue: Council Chamber, Allerdale House. View directions

Contact: Democratic Services  01900 702502

Items
No. Item

1.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

2.

Minutes pdf icon PDF 53 KB

To agree as a correct record the minutes of the meeting held on 8 March 2016.

Minutes:

The minutes of the meeting held on 8 March 2016 were agreed as a correct record.

3.

Harbour Masters Report pdf icon PDF 55 KB

Minutes:

The Harbour Master presented the Board with a report on current and future issues with regard to Harrington Harbour.

 

The Harbour Master confirmed that the cost of essential dredging works would be in excess of the costs of previous years and that quotes would need to be sought. The Council’s Building Surveyor agreed to discuss this with the Construction Services Manager.

 

At the previous meeting the Building Surveyor agreed to contact Network Rail to ask for permission to tidy and install a feature on the unused land around the Harbour, with Harrington Youth Club in mind. The Building Surveyor confirmed that he had contacted Network Rail but that permission had not been given.

 

The Harbour Master informed the Board that repair works had been carried out on the old breakwater marker, as two of the stabilising struts had become loose. Other repair works were needed to the South Pier handrails, steps leading down to the pontoons and a section of the base of the container on the West Quay. The Building Surveyor agreed to look into this.

 

The Harbour Master wanted to promote the history of the Harbour. The Board agreed to the idea and thought it best to start with information being included on the Council’s website about the Harbour’s history. The Harbour Master agreed to work together with the Democratic and Support Services Officer to make this happen.

 

The Harbour Master informed the Board that he was unable to carry out certain essential tasks required of his role at the Harbour, following the Harbour Master’s boat being sold earlier on in the year, which he had used to carry out the tasks and which had been supplied by the Council. Without the boat, he was experiencing difficulty with moving chains across the Harbour as he had to physically carry them himself. The Council’s Corporate Health and Safety Officer highlighted this as a breach of health and safety and asked that the Harbour Master stop carrying the chains himself immediately. The Board requested that the Council provide the Harbour Master with a boat which he could use to carry out essential tasks at the Harbour as he had done previously. The Building Surveyor agreed to pass this request onto the Council’s Construction Services Manager.   

 

The Board noted the Harbour Master’s report.

 

Agreed

 

That:

 

a)  The Council’s Building Surveyor discuss costs of dredging works needed at the Harbour with the Construction Services Manager

 

b)  The Building Surveyor look into repair works needed at the Harbour

 

c)  The Harbour Master work together with the Democratic and Support Services Officer to publish information on the Harbour’s history on the Council’s website

 

d)  The Building Surveyor pass on the Board’s request for a Harbour Master’s boat to the Council’s Construction Services Manager, highlighting it a health and safety risk without one

4.

Budget Update

Minutes:

The Council’s Building Surveyor provided the Board with an update on the Council’s budget for Harrington Harbour.

 

The budget was set at £3,772. A breakdown on the budget was provided:

 

Breakwater marker repairs - £3,400

Life boat - £97

Paint and brushes - £80

Advertisement - £40

Hydrochloride - £25

Crane hire - £130

 

The Board noted the update.

 

Agreed

 

That the update on the Council’s budget for Harrington Harbour be noted.

5.

Safety Management System Framework

Minutes:

The Council’s Corporate Health and Safety Officer informed the Board that he aimed to have the Safety Management System Framework completed by the end of the financial year.

 

The Harbour Master was requested to provide the Corporate Health and Safety Officer with risk assessments for Harrington Harbour, which would be included in the framework.

 

Agreed

 

That the Harbour Master provide the Council’s Corporate Health and Safety Officer with risk assessments for Harrington Harbour, for inclusion in the Safety Management System Framework.

6.

Health and Safety

Minutes:

The Council’s Corporate Health and Safety Officer informed the Board that there were no issues to report with regard to health and safety at Harrington Harbour other than those already covered in the Harbour Master’s report.

 

The Corporate Health and Safety Officer informed the Board that he was looking at purchasing a device for the Harbour Master which could track his Global Positioning System (GPS), as part of the Council’s Lone Working Policy.

 

The Board noted the update.

 

Agreed

 

That the Health and Safety update be noted.