Agenda and minutes

Harrington Harbour and Dock Board
Wednesday 3rd October, 2012 10.00 am

Venue: Allerdale House, Derwent Room. View directions

Contact: Paula McKenzie  01900 702557

Items
No. Item

267.

Minutes pdf icon PDF 30 KB

To sign as a correct record the minutes of the meeting held on Friday 17th February 2012.

Minutes:

The minutes of the last meeting were signed as a correct record.

268.

Declaration of interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

 

Minutes:

None received.

269.

Questions

To answer questions from members of the public – 2 days notice of which must have been given in writing or by electronic mail.

Minutes:

None received.

 

However the chair advised members of a letter received from Mr Brown in regard to holding stakeholder meetings.

 

The chair suggested that the board should hold 2 yearly meetings between boat owners, their crew and the board.

 

The board thought there should be a set agenda and topics of discussion for these meetings.

 

Agreed: That

 

a)  The Assistant Engineer organise and clerk two yearly meetings between the boat owners, their crew and the board

 

b)  That a set topic of discussion be adhered to for these meetings.

270.

Review of the year pdf icon PDF 31 KB

Minutes:

The Assistant Engineer submitted a review of the year report which provided Board Members with an account of what had happened at the harbour during the past twelve month period.

 

Members were informed that the Harbour Master continued to effectively manage the day to day running of the harbour and worked with the Assistant Engineer to identify and implement maintenance and repairs as necessary.

 

The Assistant Engineer and the board congratulated the Harbour Master on being accepted as a member of the UK Harbour Masters’ Association in February 2012.

 

The board was informed of the work carried out since the last Annual Meeting.

 

Problems continue with lifebelts being thrown into the harbour, particularly in September 2011. After complaints from boat owners about mess and damage from pigeon droppings works had been carried out to cover drainage holes in the quay walls which were being used as roosting sites.

 

Following storms during December both the harbour boat and Mr Ellwood’s boat were damaged during a joint attempt to recover a vessel which broke its moorings and sank. Repairs were completed during May and the harbour

boat returned to the water.

 

In line with previous years the Whitehaven racing buoy was lifted out and stored in October following the end of the racing season. The buoy was returned to station in May for commencement of this year’s racing events.

 

In May four of the stored finger pontoons were prepared and modified to replace the existing units (dating from 1995) which were at the end of their safe useful life. These were lifted out and swapped over for the new ones in June 2012.

 

Agreed: That the report be noted.

271.

Harbour Masters Report pdf icon PDF 35 KB

Minutes:

Members considered the contents of the Harbour Masters report which gave details of recent progress and highlighted some of the current developments.

 

Agreed: That the Harbour Masters report be noted.

272.

Plans for the future

A verbal update on the plans for the future from the Chair of the Harrington Harbour and Dock Board.

Minutes:

The board noted their responsibilities for maintaining the Harbour.

273.

Mooring Fees pdf icon PDF 37 KB

Minutes:

Members considered the Assistant Engineers report regarding proposed mooring fees.

 

Councillor Cannon informed members that she had, had a meeting with Mr Ellwood, the Assistant Engineer and the Harbour Master to discuss the mooring fees.

 

It had came to light that the HH&DB had not been charging VAT on mooring fee’s and may need to do so.

 

Agreed: That

 

a)  The Assistant Engineer investigate whether the HH&DB need to charge VAT.

 

b)  That the current mooring fees increase by 20%.

274.

Schedule of Meetings

For members to agree the future meetings dates for 2013 suggested as;

Friday 15 February,

Friday 28 June, 

Friday 25 October, all at 10.30am.

Minutes:

Agreed: That the meeting dates and times for 2013 were accepted as follows;

 

Friday 15th February, 10.30am

Friday 28th June, 10.30am

Friday 25th October 10.30am