Agenda, decisions and minutes

Executive
Friday 28th June, 2019 1.00 pm

Venue: Council Chamber, Allerdale House. View directions

Contact: Gayle Roach  01900 702502

Items
No. Item

44.

Minutes pdf icon PDF 55 KB

To sign as a correct record the minutes of the meeting held on 17 April 2019.

 

Minutes:

The minutes of the meeting held on 17 April 2019 were signed as a correct record.

 

The Leader of the Council commented that as none of the Executive members were present at the meeting the agreement was on the accuracy of the record only and not the decisions made.

 

45.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

46.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

 

47.

Members' Announcements

Minutes:

None received.

 

48.

Overview & Scrutiny Committee Report Call in - Consideration of Detailed Business Case for the Development of a New Community Stadium for Workington pdf icon PDF 64 KB

Item 6 is supported by the officer report entitled ‘Provision of information in relation to the detailed business case for the development of a new community stadium for Workington’.

 

Additional documents:

Minutes:

The subject of the decision

 

The Co-Chair of the Overview and Scrutiny Committee submitted a report on the Committee’s findings on the call-in of Executive minute no. 429 – Consideration of Detailed Business Case for the Development of a New Community Stadium for Workington.

 

The Executive took a decision at its meeting on 22 March 2019 to approve the business case for the development of a new community stadium for Allerdale.

 

The decision was called-in on 3 April 2019. The call-in request was considered by the Overview and Scrutiny Committee on 11 April 2019.

 

The Overview and Scrutiny Committee had recommended that the decision taken by the Executive be referred back for re-consideration.

 

 

The Executive asked for clarification from officers on the costs and liability to the Council for the lifetime of the proposed development, which other smaller scale stadium developments had been considered as part of the business plan, the timescales of the proposed development and mitigation for the risks involved.

 

Councillor M Jenkinson moved that officers continue to work on the business case and that, in so doing, they reduce the size and specification of the stadium with a view to significantly decreasing the net cost and liability to this Council. This was seconded by Councillor M Johnson.

The motion was unanimously agreed.

 

Alternative options considered

 

To let the decision at minute number 429 stand.

 

The reason for the decision

 

To provide feedback to the Executive on the outcome of the call-in of Executive minute number 429.

 

The decision

 

Resolved

 

That officers continue to work on the business case and that, in so doing, they reduce the size and specification of the stadium with a view to significantly decreasing the net cost and liability to this Council.

 

The meeting was adjourned from 1.23pm - 1.43pm

49.

Capital Outturns 2018-19 pdf icon PDF 82 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Financial Services submitted a report which sought to provide members with information on the 2018/19 capital programme and sought their approval on the carry-forward budgeted amounts to 2019/20.

 

Members noted the summary capital outturn position for 2018/19, expenditure from the capital budget was underspent by £2.55m, re-profiling of expenditure to subsequent financial years was £2.44m, resulting in a net underspend of £105k.

 

Councillor M Johnson moved the recommendations. This was seconded by Councillor M Jenkinson. The motion was unanimously agreed.

 

Alternative options considered

 

Not to approve the carry-forward of resources.

 

The reason for the decision

 

To provide members with information regarding the 2018/19 capital programme and to approve the carry-forward of resources to 2019/20.

 

The decision

 

Resolved

 

That -

 

1.  The draft capital outturn position be noted

 

2.  The carry forward of £2,444,308 to 2019/20 be approved, to enable previously approved capital schemes to be completed.

 

50.

Revenue Outturn 2018-19 pdf icon PDF 128 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Financial Services submitted a report which sought to inform members of the revenue outturn for 2018/19 and made recommendations on budget carry forwards and transfers to and from reserves.

 

Members noted the summary revenue outturn for 2018/19 which showed:

·  A revenue budget of £15.084m

·  Actual net expenditure, including planned contributions to reserve of £14.708m

·  A net underspend of £376k

·  Requested contributions to earmarked reserves of £519k

·  Income from taxation & Government Grants exceeded budget by £384k

·  Requested contributions to earmarked reserves of additional income received of £118k

·  £500k budgeted release of Earmarked Reserve to fund corporate priorities

·  A decrease to the budgeted use of General fund of £123k

·  Expenditure from the earmarked reserves was £797k less than budget.

 

Councillor M Johnson moved the recommendations as set out in the report. This was seconded by Councillor M Jenkinson. The recommendations were unanimously agreed.

 

Alternative options considered

 

Not to approve the contributions to earmarked reserves.

 

The reason for the decision

 

To note the revenue outturn for 2018/19 and to approve budget carry forwards and transfers to and from reserves.

 

The decision

 

Resolved

 

That -

 

1.  The draft revenue outturn position detailed in the report be noted

 

2.  The impact of the revenue outturn position on the Authority’s general fund and earmarked (general fund) balances be noted

 

3.  The contribution to earmarked reserves of £1,110,970: comprising planned contributions of £474,143, additional contributions £518,827 and additional income from taxation and government grants £118,000 be approved.

 

51.

Quarter 4 Performance Report 2018-19 pdf icon PDF 65 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Manager (Corporate, Performance and Information) submitted a report which sought to advise members on the Council’s performance at the end of Quarter 4 2018/19, as measured by projects/activities and KPIs set out in the Corporate Business Plan 2018/19.

 

Members considered and noted the progress made against each of the key programmes, projects and measures set out in the Corporate Business Plan.

 

The Plan contained 87 projects/activities and 50 key performance indicators across 5 Council Plan priority themes. At the end of the quarter, 28 projects were marked as complete, 45 projects were on target, 11 projects were amber and 3 projects were marked as red.

 

Councillor M Fitzgerald moved that the report be noted; this was seconded by Councillor M Johnson. The motion was unanimously agreed.

 

Alternative options considered

 

None

 

The reason for the decision

 

To advise Members of progress against the Corporate Business Plan key programmes and projects.

 

The decision

 

Resolved

 

That the report be noted.

 

52.

Appointment of Representatives to serve on Outside Bodies pdf icon PDF 62 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Governance and Regulatory Services submitted a report which sought members to appoint representatives to serve on Outside Bodies which were a function of the Executive for 2019/20, or longer if stipulated.

 

Members were asked to agree the nominations to the Outside Bodies as outlined in Appendix A of the report.

It was highlighted that since the report was published the position of an additional outside body had been clarified, that being the Westfield Housing Association, which was to be included in the nominations.

 

Councillor J Cook moved the recommendation that councillors be appointed to the outside bodies as detailed in Appendix A of the report, with the addition of Councillor Stephen Stoddart to be nominated to serve on the Westfield Housing Association for 1 year.

 

This was seconded by Councillor M Jenkinson. The recommendations were unanimously agreed.

 

Alternative options considered

 

Not to appoint representatives on to the Outside Bodies.

 

The reason for the decision

 

To nominate and appoint representatives to serve on Outside Bodies which were a function of the Executive.

 

The decision

 

Resolved

 

That the appointment of representatives on Outside Bodies for 2019/20 be as follows:

 

Name of Outside Body

No of Reps

Length of Appt.

Appointed Representative(s)

Allerdale Citizens Advice Bureau

1

3 Year

Cllr L Williams

 

 

 

 

Allerdale Disability Association

2

1 Year

Cllr L Williams

Cllr W Wilkinson

 

 

 

 

Allerdale Investment Partnership

2

4 Year

Cllr M Fitzgerald

Cllr M Jenkinson

 

 

 

 

Cumbria Community Foundation West Cumbria Panel

2

3 Year

Cllr D Horsley

Cllr R Munby

 

 

 

 

Cumbria Theatre Trust

1

1 Year

Cllr A Pitcher

 

 

 

 

Cumbria Tourist Board

1

1 Year

Cllr J Cook

 

 

 

 

Energy Coast West Cumbria (Properties) Ltd

1

4 Year

Cllr M Jenkinson

 

 

 

 

Energy Coast West Cumbria (Workspace) Ltd

1

4 Year

Cllr M Jenkinson

 

 

 

 

Energy Coast West Cumbria Ltd

1

4 Year

Cllr M Jenkinson

 

 

 

 

Risk and Hazard Reduction and Waste Group - sub group of West Cumbria Sites Stakeholder Group

3

1 Year

Cllr I Greaney

Cllr H Briggs

Cllr A Tyson

 

 

 

 

Solway Firth Partnership

1

4 Year

Cllr J Cook

 

 

 

 

Spent Fuel Management and Nuclear Materials Working Group - sub group of West Cumbria Sites Stakeholder Group

3

1 Year

Cllr I Greaney

Cllr J Sandwith

Cllr A Tyson

 

 

 

 

West Cumbria Site Stakeholder Group (Formerly Sellafield Local Liaison Committee)

1

1 Year

Cllr I Greaney

 

 

 

 

Westfield Housing Association

1

1 Year

Cllr S Stoddart