Agenda, decisions and minutes

Executive
Wednesday 17th October, 2018 10.00 am

Venue: Council Chamber, Allerdale House. View directions

Contact: Gayle Roach  01900 702502

Items
No. Item

212.

Minutes pdf icon PDF 74 KB

To sign as a correct record the minutes of the meeting held on 3 September 2018.

 

Minutes:

The minutes of the meeting held on 3 September 2018 were signed as a correct record.

 

213.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

6.  Award of Contract for Waste, Recycling, Street Cleansing and Grounds Maintenance Services.

  Councillor Mark Fryer; Disclosable Pecuniary Interest; Due to him being a Director of Cumbria Recycling Ltd.

 

214.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

 

215.

Members' Announcements

Minutes:

Councillor M Heaslip, Portfolio Holder for Environmental Quality congratulated Allerdale Borough Council’s Bereavement Services department on their recently awarded Gold Standard award for the quality of their service for the fifth year running.

The Council’s service was assessed by the Institute of Cemetery and Crematorium Management (ICCM) as part of the Charter for the Bereaved Process for Burial.  

 

The team were congratulated and presented with their certificate.

 

Councillor M Fryer left the meeting

216.

Award of Contract for Waste, Recycling, Street Cleansing and Grounds Maintenance Services pdf icon PDF 152 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Community Services submitted a report which sought members’ approval to award contracts for the Waste, Recycling, Street Cleansing and Grounds Maintenance Services in line with the Council’s financial regulations.

 

For the waste and recycling collection services the recommended core collection service design was highlighted as follows:

 

-  Residual waste to be collected every week;

-  Commingled recyclables (glass, cans, plastic) to be collected every 2 weeks using a 120 litre wheeled bin (wherever reasonably practicable) to replace the single use purple sacks;

-  Paper and card to be collected every 4 weeks using a larger 240 litre wheeled bin (wherever reasonably practicable); and

-  Garden waste to be collected every 2 weeks.

 

Members expressed thanks to everyone who had been involved in the work.

 

Councillor M Heaslip moved the recommendations; this was seconded by Councillor A Smith. The motion was unanimously agreed.

 

Alternative options considered

 

·  Not to award the contracts and seek to re-procure;

·  Not to award the contracts and provide an in-house service; or

·  To award the contracts to the highest scoring Tenderers

 

The reason for the decision

 

The following contracts were due to expire on 31 March 2019;

 

·  Waste and recycling collection and street cleansing services (FCC Environment);

·  Grounds Maintenance Services (Tivoli); and

·  Bulking, hauling, sorting and reprocessing of dry recyclables and green waste (Cumbria Waste Management).

 

The decision

 

Resolved

 

That –

 

  1. Tenderer B be awarded the Contract for the provision of waste and recycling collection services on behalf of the Council with an estimated contract value of £24,766k over the initial 8-year contract term;

 

  1. Tenderer C be awarded the Contract for the provision of street cleansing and grounds maintenances services on behalf of the Council with an estimated contract value of £13,039k over the initial 8-year contract term; and

 

  1. Tenderer A be awarded the Contract for the provision of bulking, hauling, sorting and reprocessing services for dry recyclables and green waste on behalf of the Council with an estimated contract value of £2,636k over the initial 8-year contract term

 

  1. Each contract shall be awarded for an initial period of eight (8) years (1 April 2019 to 31 March 2027) with the option to extend by a further eight (8) years (1 April 2027 to 31 March 2035)

 

5.  Any non-service related amendments to these proposals be delegated to the Head of Community Services in consultation with the Head of Finance and the Portfolio Holder for Environmental Quality.

 

Councillor M Fryer returned to the meeting

217.

Cockermouth Sports Facilities Improvement pdf icon PDF 81 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Community Services submitted a report which sought members’ approval of the recommendations highlighted in the Cockermouth Sports Facilities Scoping Study.

The study was commissioned to look at the quality of the sports facilities in Cockermouth and also to consult with stakeholders in the town to look at the demand and aspirations for the future use of sporting facilities.

 

Councillor M Heaslip moved the recommendations; this was seconded by Councillor M Fryer. The motion was unanimously agreed.

 

Alternative options considered

 

Not to accept the recommendations made in the Cockermouth Sports Facilities Scoping Study.

 

The reason for the decision

 

To continue to work towards improving the sporting facilities in Cockermouth, to ensure a vibrant sporting community, increasing opportunity to participate in sports and physical activity, as well as supporting sustainable futures for local clubs and groups which had been previously agreed.

 

The decision

 

Resolved

 

That –

 

1.  It be agreed to work towards the recommendations highlighted in the report to improve sporting facilities within Cockermouth

 

2.  The actions in the report be prioritised to improve sporting facilities within Cockermouth in line with existing council budget and external funding opportunities.

 

218.

Self Build and Custom Housebuilding Policy pdf icon PDF 79 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Manager (Housing) submitted a report which sought members’ approval of a new policy to manage a register, as set out in the Self-Build and Custom Housebuilding Act 2015, and an agreed approach in which to manage applications in line with all relevant regulations.

 

Councillor A Smith moved the recommendations; this was seconded by Councillor C McCarron-Holmes. The motion was unanimously agreed.

 

Alternative options considered

 

Introduce a new policy with local connection and financial viability tests for inclusion in part 1 of the Council’s Self-Build and Custom Housebuilding register.

 

Do nothing and continue to maintain a register that does not give precedence to local households.

 

The reason for the decision

 

To ensure that the Council has in place a Self-Build and Custom Housebuilding (SBCB) Policy and details of how it would administer the Self-Build and Custom Housebuilding register.

 

The decision

 

Resolved

 

That –

 

  1. The Council supports the introduction of a new Self-Build and Custom Housebuilding (SBCB) Policy with local connection and financial viability tests, and ensures that local households be given preference and assistance to self-build

 

  1. The policy be reviewed after 12 months to enable the Council to understand the impact and benefits of the local connection test and the demand from outside of the area

 

  1. The adoption of the new policy and the introduction of a grant funding programme as detailed in the report be approved.