Agenda, decisions and minutes

Executive
Wednesday 13th June, 2018 10.00 am

Venue: Council Chamber, Allerdale House. View directions

Contact: Gayle Roach  01900 702502

Items
No. Item

47.

Minutes pdf icon PDF 48 KB

To sign as a correct record the minutes of the meeting held on 16 May 2018.

 

Minutes:

The minutes of the meeting held on 16 May 2018 were signed as a correct record.

 

48.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

9.  Tackling Inequalities Priorities Fund.

  Councillor Mark Fryer; Other Registrable Interest; Due to him being a member of West Cumbria Credit Union and his private company being a Fareshare member/food Partner.

 

9.  Tackling Inequalities Priorities Fund.

  Councillor Michael Heaslip; Other Registrable Interest; Due to him being a Director of West Cumbria Credit Union.

 

49.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

 

50.

Members' Announcements

Minutes:

None received.

 

51.

Capital Outturn Report 2017/18 pdf icon PDF 81 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Financial Services submitted a report which sought to provide members with information on the 2017/18 capital programme and sought their approval on the carry-forward budgeted amounts to 2018/19.

 

Members noted the capital outturn position for 2017/18:

 

·  Revised capital budget of £5.935m

·  Actual expenditure of £3.034m

·  An underspend compared to the revised budget of £2.901m

·  Budget carry forward requests of unspent budget of £2.787m

·  A remaining underspend of £114k

 

Councillor B Cannon moved the recommendations. This was seconded by Councillor A Smith. The motion was unanimously agreed.

 

Alternative options considered

 

Not to approve the carry-forward of resources.

 

The reason for the decision

 

To provide members with information regarding the 2017/18 capital programme and to approve the carry-forward of resources to 2018/19.

 

The decision

 

Resolved:

 

That:

 

1.  The draft capital outturn position be noted

 

2.  The carry forward of £2,786,408 to 2018/19 be approved, to enable previously approved capital schemes to be completed

 

3.  The carry forward of £102,262 Disabled Facility Grant to 2018/19 be approved and allocated to discretionary Disabled Facility Grant budget.

 

52.

Revenue Outturn Report 2017/18 pdf icon PDF 125 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Financial Services submitted a report which sought to inform members of the provisional revenue outturn for 2017/18 and made recommendations on budget carry forwards and transfers to and from reserves.

 

Members noted the revenue outturn for 2017/18:

 

Revenue budget expenditure:

 

·  Revenue budget of £14.629m

·  Actual net expenditure including planned contributions to reserve of £14.063m

·  A net underspend of £566k

·  Requested contributions to earmarked reserves of £655k

 

Funding:

 

·  Income from Taxation & Government Grants exceeded budget by £289k

·  Requested contribution to earmarked reserves of additional income received of £200k

·  No change to the budgeted use of General Fund

 

Earmarked reserves:

 

·  Expenditure from the earmarked reserves was overspent by £97k

·  After reprofiling of expenditure between financial years, left a net underspend against budget of £42k

·  A further £43k underspend had been identified following a review of earmarked reserves that were no longer required to meet future expenditure

·  Resulted in £85k being released back to the general fund balance.

 

Members expressed their thanks to the Head of Financial Services and the Finance Team for all of their hard work on the budget.

 

Councillor B Cannon moved the recommendations as set out in the report. This was seconded by Councillor A Smith. The recommendations were unanimously agreed.

 

Alternative options considered

 

Not to approve the contributions to earmarked reserves.

 

The reason for the decision

 

To note the provisional revenue outturn for 2017/18 and to approve budget carry forwards and transfers to and from reserves.

 

The decision

 

Resolved:

 

That:

 

1.  The provisional revenue outturn position detailed in the report be noted

 

2.  The impact of the revenue outturn position on the Authority’s general fund and earmarked (general fund) balances be noted

 

3.  The contribution to earmarked reserves of £1,469,226: (comprising planned contributions (£254,194), additional contributions (£655,033), income from the business rates system, included as part of the revised budget (£360,000) and additional income from taxation and government grants (£200,000) be approved.

 

53.

Q4 Performance Report 2017/18 pdf icon PDF 65 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Manager (Corporate, Performance and Information) submitted a report which sought to advise members on the Council’s performance at the end of Q4 2017/18, as measured by projects/activities and KPIs set out in the Corporate Business Plan 2017/18.

 

Members considered and noted the progress made against each of the key programmes, projects and measures set out in the Corporate Business Plan.

 

The Plan contained 71 projects/activities and 52 key performance indicators across 5 Council Plan priority themes. At the end of the quarter, 28 projects were marked as complete, 21 of which were completed in Q4.

Of the remaining, 30 projects were on target, 13 projects were amber and no projects were marked as red.

 

Councillor A Smith moved that the report be noted; this was seconded by Councillor M Fryer. The motion was unanimously agreed.

 

Alternative options considered

 

None

 

The reason for the decision

 

To advise Members of progress against the Corporate Business Plan key programmes and projects.

 

The decision

 

Resolved:

 

That the report be noted.

 

54.

Tackling Inequalities Priorities Fund pdf icon PDF 126 KB

Minutes:

The subject of the decision

 

The Corporate Director submitted a report which sought member’s approval of expenditure from the Priorities Fund to support projects which addressed the Tackling Inequality priority of the Council Plan and the Councils Tackling Poverty Strategy.

 

Councillor A Smith highlighted an error in the report in relation to recommendation 5 and the figure shown in paragraph 3.5.1 of the report. The recommendation should have read;

‘The remaining £47,700 is committed to establish an approach to community development work in areas with identifiable priorities associated with issues of tackling poverty’.

 

The Executive all expressed their strong commitment to the tackling inequality priority and their commitment to their communities and were therefore very much in support of the proposals within the report.

 

With regards to recommendation 5, the commitment to establishing an approach to community development, Councillor B Cannon enquired as to how it would be done.

Councillor A Smith agreed to provide a briefing for members when more firm plans had been confirmed.

 

Councillor A Smith moved the motion subject to the amendment to recommendation 5; this was seconded by Councillor M Fryer. The motion was unanimously agreed.

 

Alternative options considered

 

Not to approve the expenditure.

 

The reason for the decision

 

To determine expenditure from the Priorities Fund to support projects which addressed the Tackling Inequality priority of the Council Plan and the Councils Tackling Poverty Strategy.

 

The decision

 

Resolved:

 

That the following be agreed:

 

  1. Citizens Advice Allerdale receives £35,000 per year for three years (£105,000 total) to facilitate supporting Allerdale residents with Universal Credit and related issues; and £12,000 in 2018/9 to support North Allerdale Foodbank;

 

  1. Fare Share be supported via a one-off £10,000 input to develop opportunities for local groups to access the food distribution scheme;

 

  1. North Lakes Foodbank receives £500 per year for three years to support the production of recipe information leaflets for their clients;

 

  1. Two small grants funds be established for the next three years with £17,500 available for work skills and training support, and £17,000 available for small projects run by community groups which address the themes of the Tackling Poverty Strategy; and to supporting internships for young people with learning difficulties;

 

  1. The remaining £47,700 be committed to establish an approach to community development work in areas with identifiable priorities associated with issues of tackling poverty;

 

  1. The funds referred to in recommendations 4 and 5 be delegated to the Head of Strategy, Policy and Performance, to include overall financial management;

 

  1. That for each of the funds, a performance management framework be developed by the Head of Strategy, Policy and Performance and for this to be agreed with each funded partner;

 

  1. That the support to Affinity Credit Union be re-profiled.

 

55.

Investment in The Wave, Maryport pdf icon PDF 80 KB

Minutes:

The subject of the decision

 

The Head of Community Services submitted a report which sought members to make a commitment to invest £87,000 to develop a new fitness area within The Wave, Maryport and to reduce the subsidy by £275,000 over a six year contract period.

 

It was highlighted the contract to operate and manage The Wave was due to terminate on 31 March 2019, and therefore to realise the proposed benefits there would be a requirement to extend the contract. It was proposed to extend it in line with all other contracts the Council held with Greenwich Leisure Ltd (GLL) which would therefore be an extension to 31 March 2024.

 

Councillor M Heaslip moved the recommendations; this was seconded by Councillor A Smith. The motion was unanimously agreed.

 

Alternative options considered

 

Not to invest in to the venue and accept the ongoing consequences of not doing so.

 

The reason for the decision

 

To increase the use of The Wave, Maryport by introducing a fitness gym within the venue. And also to meet the savings identified in the self-sufficiency programme.

 

The decision

 

Resolved:

 

That:

 

1.  £87,000 be approved from the Strategic Priorities revenue budget 2018/19 towards a new fitness area within The Wave

 

2.  The extension of The Wave contract be delegated to the Head of Community Services in conjunction with the Head of Governance.

 

The Chairman will move:-

Resolved -

 

“That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they may involve the likely disclosure of exempt information as defined in paragraph 3 of part 1 of Schedule 12A of the Act.”

 

56.

Future Options for Workington Town Centre

Minutes:

The subject of the decision

 

The Head of Place Development submitted a report which sought members to note work being undertaken to explore future commercial opportunities for Workington Town Centre in accordance with the Capital Investment Strategy and the Councils priority of ‘Enhancing our Towns’ and to endorse the proposed course of action.

 

Councillor M Fryer moved the recommendation; this was seconded by Councillor A Smith. The motion was unanimously agreed.

 

Alternative options considered

 

Not to endorse the proposed course of action.

 

The reason for the decision

 

To update members on the work that had been undertaken.

 

The decision

 

Resolved:

 

That the report be noted and the proposed course of action be endorsed.