Agenda, decisions and minutes

Executive
Wednesday 21st February, 2018 10.00 am

Venue: Council Chamber, Allerdale House. View directions

Contact: Gayle Roach  01900 702502

Items
No. Item

346.

Minutes of meeting Wednesday 24 January 2018 of Executive pdf icon PDF 57 KB

Minutes:

The minutes of the meeting were signed as a correct record.

 

347.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

348.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

 

349.

Members' Announcements

Minutes:

None received.

 

350.

Tackling Poverty Strategy pdf icon PDF 71 KB

Additional documents:

Minutes:

The subject of the decision

 

The Co-Chairs of the Overview and Scrutiny Committee submitted a report for the Executive members to consider and approve recommendations made by the Overview and Scrutiny Task and Finish Group on a review of the Tackling Poverty Strategy. Councillor B Miskelly presented the report on behalf of the Co-Chairs of the Overview and Scrutiny Committee.

 

The Executive felt strongly there was an urgent need for Central Government to recognise the problems experienced with poverty, and in particular the specific issues faced in rural areas such as Allerdale.

 

Councillor M Fryer asked that the recommended priorities detailed in paragraph 8.4 of the report be given parity and moved an amendment to recommendation 4, of the report to remove the reference of prioritisation.

This was seconded by Councillor B Cannon.

 

A vote was taken on the amended motion: 8 for, 0 against and 0 abstentions.

The amended motion was unanimously agreed.

 

Members thanked Councillor B Miskelly and the members of the Task and Finish Group for the work undertaken and a very comprehensive report. 

 

Alternative options considered

 

To amend, or not to approve, the recommendations proposed by the Overview and Scrutiny task and Finish Group.

 

The reason for the decision

 

The Overview and Scrutiny Task and Finish Group had carried out a review of the Tackling Poverty Strategy and members were asked to approve a new draft Strategy with supporting recommendations.

 

The decision

 

Resolved:

 

That:

 

1.  The revised Tackling Poverty Strategy November 2017 be adopted

 

2.  The Council gives priority to support and advice services for Allerdale residents

 

3.  Future Council reports include greater detail of intended or current partnership working and incorporate 'tackling poverty' as part of the report implications list, with details given in the body of the report

 

4.  The Overview and Scrutiny Committee’s proposed significant areas for future Council support and investment be adopted.

351.

Q3 Performance Report 2017/18 pdf icon PDF 65 KB

Additional documents:

Minutes:

The subject of the decision

 

The Policy Manager (Corporate, Performance and Information) submitted a report to advise Members on the Council’s performance at the end of quarter three 2017/18, covering the period from 1 October to 31 December 2017, as measured by projects/activities and KPIs set out in the Corporate Business Plan 2017/18.

 

Members considered and noted the progress made against each of the key projects and activities set out in the Corporate Business Plan 2017/18.

 

The report contained 71 projects/activities and 52 key performance indicators.

Of the projects/activities 7 were marked as complete, 54 were on target and 10 had concerns over their deadlines or outputs being achieved.

Of the listed KPIs, 28 were on target, 10 had concerns on their target being achieved, 9 had significant concerns and 5 were not targeted.

 

Councillor B Cannon moved the recommendation; this was seconded by Councillor M Fryer. The recommendation was unanimously agreed.

 

Alternative options considered

 

None

 

The reason for the decision

 

To advise members of progress on the Corporate Business Plan priorities/activities and KPIs at the end of quarter three 2017/18.

 

The decision

 

Resolved:

 

That the report be noted.

 

352.

Quarter 3 Finance Report April to December 2017 pdf icon PDF 371 KB

Additional documents:

Minutes:

The subject of the decision:

 

The Head of Financial Services submitted a report which sought to inform Members of the Council’s financial performance against budget for the period April to December 2017 along with the forecast position to 31 March 2018.

 

Members noted the headline messages at the end of quarter 3 2017/18, being:

  Revenue Budget

(i)  Expenditure from the revenue budget, excluding projects funded from earmarked reserves, was forecast to exceed budget by £196k

(ii)  There was an anticipated increase in income from Taxation & Government Grants of £273k

(iii)  This projected outturn position would result in a contribution to the Councils General Fund of £77k

  Earmarked Reserves Budget

(iv)  Expenditure from the earmarked reserves was forecast to underspend by £463k

(v)  Of this underspend £453k would be reprofiled between financial years, leaving a net underspend of £10k

  Capital Budget

(vi)  Expenditure from the capital budget was forecast to underspend by £1,861k

(vii)  Of this underspend £1,814k would be reprofiled between financial years leaving a net underspend of £47k

Other

(viii)  Performance in relation to the payment of creditor invoices continued to improve with the payment of non-Allerdale suppliers achieving the 98% target for quarter 3

(ix)  No new external borrowing was undertaken during the third quarter of 2017/18

 

Councillor B Cannon moved the recommendation. This was seconded by Councillor M Fryer. The recommendation was unanimously agreed.

 

Alternative options considered:

 

None

 

The reason for the decision:

 

To inform Members of the Council’s financial performance against budget for the period April to December 2017 along with the forecast position to 31 March 2018.

 

The decision:

 

Resolved:

 

That the report be noted.

 

353.

Capital Investment Strategy 2018/19 to 2019/20 pdf icon PDF 189 KB

Minutes:

The subject of the decision

 

The Head of Financial Services submitted a report for members to approve a Capital Investment Strategy for 2018/19 to 2019/20. A strategy which had been developed to define at the highest level how the capital programme was to be determined, that identified the issues and options that influenced capital spending and that set out how the resources and capital programme would be managed.

 

Councillor A Smith moved the recommendation; this was seconded by Councillor M Fryer. The recommendation was unanimously agreed.

 

Alternative options considered

 

Not to approve the Strategy.

 

The reason for the decision

 

To agree a document setting out the Councils ambitions and priorities over the medium to longer term and that provided a framework for the review and management of existing assets. A document which also indicated the opportunities for partnership working and had a direct relationship with the Treasury Management Strategy and the opportunities and limitations on activity through the Treasury Management prudential indicators.

 

The decision

 

Recommended:

 

That Council be requested to agree that the Capital Investment Strategy 2018/19 to 2019/20 be approved and following best practice it be renewed on an annual basis to ensure a strong link to the Councils priorities.

 

354.

Draft Revenue & Capital Budget Proposals 2018/19 pdf icon PDF 228 KB

Additional documents:

Minutes:

The subject of the decision:

 

The Head of Financial Services submitted a report which sought to present to Members the draft revenue and capital budget and the formal advice of the chief financial officer on the robustness of the estimates included in the budget and the adequacy of the reserves which supported the Council’s budgetary plans.

 

Consultations informing the 2018/19 budget process comprised of a survey of residents undertaken during July and August 2016 and a budget consultation focusing on specific budget issues, carried out during December 2017 and January 2018.

 

Councillor B Cannon advised members of some amendments to the report, namely Appendices C and D.

Under Appendix C, to move £50k recurring growth between the Economic Growth Portfolio to the Localities and Environmental Quality Portfolio, and the relating recurring growth bids detailed on page 205 of Appendix D.

 

Members thanked the chief finance officer, the Financial Services Team and senior managers for their contribution to the development of the draft budget proposals.

 

Councillor B Cannon moved the amendments to the report and the recommendations contained within the report. This was seconded by Councillor A Smith. The recommendations including amendments to the report were unanimously agreed.

 

Alternative options considered:

 

None

 

The reason for the decision:

 

The Council’s statutory requirement to approve a balanced budget.

 

The decision:

 

Recommended:

 

That Council be requested to agree that:

 

1.  The total planned revenue expenditure be £15,670,916 including parish precepts of £2,024,054

2.  £14,604,435 be approved as the Council’s net Budget requirement for 2018-19

  1. An increase in Council Tax of £5 on band D Properties, with proportionate increases being applied to properties in other council tax bands, be approved

4.  No changes be made to the Council’s Council Tax Reduction discount scheme and that the current scheme remained in place for 2018-19

5.  The amount of council tax support funding to be paid to Town and Parish Council be set at £20,666 (Appendix A)

6.  The revenue estimates as approved be used in the calculation of the basic amount of tax under Section 31 of the Local Government Finance Act 1992

7.  The minimum level of non-earmarked general fund balances be set at £2.7m and that no maximum level be set

8.  That the capital budget of £18,972,755 (comprising £14,592,755 in 2018-19, £2,340,000 in 2019-20 and £2,040,000 in 2020-21) be approved

9.  That the proposed capital budget for 2018-19 be financed as follows:

·  grants and contributions …..£9,043,255

·  borrowing………………...….£5,530,000

·  revenue …………………………..£3,500

·  earmarked reserves ………….. £16,000

 

355.

Hackney Carriage Vehicles – Annual Review of Table of Fares pdf icon PDF 56 KB

To consider in light of current economic circumstances whether the table of fares charged by a hackney carriage shall be changed and to what level.

Additional documents:

Minutes:

The subject of the decision

 

The Licensing and Compliance Officer submitted a report which sought members to consider and approve the recommendations made by the Licensing Committee held on 28 November 2017 to amend the table of fares charged by a hackney carriage.

 

Councillor J Ellis moved the report and recommendations.

 

Councillor M Fryer moved an amendment to recommendation 4 in the report, requesting that the commencement time of Tariff 2 remained at 12am.

 

Councillor M Fryer stated that the commencement of Tariff 2 had been 12am for a number of year without issue and raised that as the general trend for people going out was now later in the evening, he had concerns about raising the charges to earlier in the evening. Councillor Fryer also highlighted the change would conflict with Tariff 3 on Christmas Eve and New Years Eve. 

Councillor M Heaslip agreed that 12am was a reasonable time before bringing in a premium charge and seconded the amendment.

 

A vote was taken on the amended motion: 8 for, 0 against and 0 abstentions. The amended motion was unanimously agreed.

 

Alternative options considered

 

To retain the table of fares as existing, to approve the recommendations made by the Licensing Committee held on 28 November 2017 or to amend the table of fares in accordance with economic considerations. 

 

The reason for the decision

 

To consider, in light of current economic circumstances, whether the table of fares charged by a hackney carriage be changed and if so, to what level.

 

The decision

 

Resolved:

 

That:

  1. The fare be increased from £2.90 to £3.20 for the following:

 

a)  if the distance does not exceed 1.6 kilometres (1 mile) for the whole distance

 

b)  if the distance exceeds 1.6 kilometres (1 mile) for the first kilometre (1 mile)

 

  1. The waiting time be increased to 45p for each period of three minutes or uncompleted part thereof;

 

  1. The tariff be increased for each article of luggage conveyed outside the passenger compartment or the carriage for the whole distance to 20p; and

 

  1. Tariff 2 to commence at 12am.

 

356.

Appointment of Representative to Energy Coast West Cumbria Ltd. pdf icon PDF 51 KB

Minutes:

The subject of the decision:

 

The Democratic and Support Services Officer submitted a report which sought the Executive to appoint a Member to serve as the Council’s representative on the Energy Coast West Cumbria Ltd., Energy Coast West Cumbria (Properties) Limited and Energy Coast West Cumbria (Workspace) Limited outside bodies following the resignation of Councillor M Fryer.

 

Councillor M Fryer moved the recommendation contained within the report. This was seconded by Councillor M Heaslip. The motion was unanimously agreed.

 

Alternative options considered:

 

Not to appoint a representative on to the outside bodies.

 

The reason for the decision:

 

To appoint a Member to serve as the Council’s representative following the resignation of Councillor M Fryer.

 

The decision:

 

Resolved:

 

That Councillor A Smith be appointed to serve on the Energy Coast West Cumbria Ltd., Energy Coast West Cumbria (Properties) Limited and Energy Coast West Cumbria (Workspace) Limited outside bodies until 7 July 2019, to replace Councillor M Fryer.