Agenda, decisions and minutes

Executive
Wednesday 8th November, 2017 10.00 am

Venue: Theatre - The Wave Centre, Maryport. View directions

Contact: Dean Devine  01900 702502

Items
No. Item

216.

Minutes of meeting Wednesday 6 September 2017 of Executive pdf icon PDF 84 KB

Minutes:

The minutes were signed as a correct record.

217.

Minutes of meeting Thursday 28 September 2017 of Executive pdf icon PDF 53 KB

Minutes:

The minutes were signed as a correct record.

218.

Declaration of Interests

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

219.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

220.

Members' Announcements

Minutes:

None received.

221.

Planning for the right homes in the right places consultation pdf icon PDF 123 KB

Minutes:

The subject of the decision

 

The Head of Development Services submitted a report which sought Members’ views on and endorsement of the proposed responses to the Department for Communities and Local Government (DCLG) consultation, ‘Planning for the right homes in the right places’.

 

Councillor M Fryer moved the recommendation set out in the report. This was seconded by Councillor A Smith. The recommendation was unanimously agreed.

 

Alternative options considered

 

Not to respond to the DCLG consultation

 

The reason for the decision

 

The consultation contained some potentially significant implications for the Council’s growth agenda. Its focus was primarily aimed at addressing housing need in the south of England but in doing so would have the opposite effect on the north of England local authorities for the reasons set out in the proposed consultation response. It was therefore important that the Council used this opportunity to submit its views and concerns with respect to the proposed changes to national planning policy.

 

The decision

 

Resolved:

 

That the proposed response appended to the report forms the Council’s official response to the Department for Communities and Local Government consultation paper, ‘Planning for the right homes in the right places’.

222.

Local Discretionary Rate Relief 2017-2021 pdf icon PDF 70 KB

Minutes:

The subject of the decision

 

The Head of Customer, Transformation and Commissioning submitted a report to seek approval for the Local Discretionary Rate Relief Scheme 2017-2021.

 

Councillor K Hansen moved the recommendations set out in the report. This was seconded by Councillor A Smith. The recommendations were unanimously agreed.

 

Alternative options considered

 

None

 

The reason for the decision

 

To approve a local discretionary rate relief scheme utilising Government support announced in the Spring Budget 2017 to assist those businesses seeing the largest increased following the recent revaluation of business rateable values which took effect from 1 April 2017.

 

The decision

 

Resolved:

 

That:

 

  1. The local discretionary rate relief scheme be approved.

 

  1. Delegation of responsibility to award targeted support in Year 4 of the scheme be given to the Customer Operations Manager/Customer Accounts Manager as outlined in the report.

223.

Tender Evaluation Fleet pdf icon PDF 105 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Customer, Transformation and Commissioning submitted a report seeking approval to appoint a new 5 year contract for contract hire of fleet to the successful tenderer.

 

Councillor K Hansen moved the recommendations set out in the report. This was seconded by Councillor A Smith. The recommendations were unanimously agreed.

 

Alternative options considered

 

To award the contract to the highest scoring supplier for contract hire. The potential for fixed cost with minimal internal expertise was a key benefit for the council.

 

To seek external borrowing and separate the supply from maintenance of council vehicles. This was considered to be high risk for the council.

 

The reason for the decision

 

The council needed to replace white fleet vehicles. Some were leased vehicles at the end of existing lease agreements; some were owned vehicles at the end of life.

 

The decision

 

Resolved:

 

That:

 

  1. The council leases the replacement fleet. This was identified as the best funding option for the council when considering the risks of ownership. Contract hire was identified as the best way of meeting the council’s fleet requirements at this time. The potential for fixed costs with minimal internal expertise was a key benefit for the council.

 

  1. The contract for white fleet vehicles be awarded to Supplier A, which was the highest scoring tenderer on price and quality. The five year contract was valued at £196,939.77.

224.

Quarter 2 Finance Report - April to September 2017 pdf icon PDF 436 KB

Additional documents:

Minutes:

The subject of the decision

 

The Head of Financial Services submitted a report which sought to inform Members on the Council’s financial performance against budget for the period April to September 2017 along with the forecast position to 31 March 2018.

 

Members noted the key messages at the end of quarter 2 for 2017/18, summarised on page 53 of the agenda.

 

Councillor B Cannon moved that the report be noted. This was seconded by Councillor A Smith. The motion was unanimously agreed.

 

Alternative options considered:

 

None

 

The reason for the decision:

 

To inform Members of the Council’s financial performance against budget for the period April to September 2017 along with the forecast position to 31 March 2018.

 

The decision:

 

Resolved:

 

That the report be noted.

225.

Revised Revenue & Capital Budget 2017-18 pdf icon PDF 169 KB

Additional documents:

Minutes:

The subject of the decision:

 

The Head of Financial Services submitted a report to seek approval for the revised revenue and capital budgets for 2017-18.

 

Concerns were raised about the additional costs of agency staff to cover vacancies pending recruitment in the Building Control Pay Group, highlighted on page 108 of the agenda.

 

Councillor B Cannon moved the recommendations set out in the report. This was seconded by Councillor A Smith. The recommendations were unanimously agreed.

 

Alternative options considered:

 

None

 

The reason for the decision:

 

The Council had a statutory responsibility (Local Government Finance Act 1992) to set a balanced budget for each financial year meaning the Council’s expenditure on services had to be contained within the available funding envelope. The Council’s 2017-18 (original) revenue and capital budgets were approved by Council on 1 March 2017.

 

The decision:

 

Recommended:

 

That Council:

 

  1. Approves the revised net Revenue Budget requirement of £14,629k.

 

  1. Approves the revised Capital Budget (including proposed financing) of £23,641k comprising £5,935k in 2017-18, £15,516k in 2018-19 and £2,190k in 2019-20.

 

  1. Notes the revised position on earmarked and general fund balances.

226.

2018/19 Budget Strategy & Updated Medium Term Financial Plan 2018/19 to 2020/21 pdf icon PDF 103 KB

Minutes:

The subject of the decision:

 

The Head of Financial Services submitted a report setting out the Budget Strategy 2018-19. The strategy took into account current and future financial issues, it set out assumptions and initial proposals and provided a timetable for delivering a balanced budget in 2018-19.

 

Councillor B Cannon moved the recommendations set out in the report. This was seconded by councillor A Smith. The recommendations were unanimously agreed.

 

Alternative options considered:

 

None

 

The reason for the decision:

 

The report is the first report of the Council’s budget setting process for 2018-19 onwards. It set out the financial pressures that the Council was likely to face in the coming years and suggested an appropriate strategy to ensure that the authority remained financially stable over the long term.

 

The decision:

 

Resolved:

 

That:

 

  1. The significant financial challenges that the Council faced be noted

 

  1. The planning assumptions for building the 2018-19 budget be noted.

 

  1. A public consultation on budget proposals be undertaken.