Agenda, decisions and minutes

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Contact: Gayle Roach  01900 702817

Items
No. Item

234.

Minutes of meeting Wednesday 5 October 2016 of Executive pdf icon PDF 51 KB

To sign as a correct record the minutes of the meeting held on 5 October 2016.

 

Minutes:

The minutes of the meeting held on 5 October 2016 were signed as a correct record.

235.

Declaration of Interest

Councillors/Staff to give notice of any disclosable pecuniary interest, other registrable interest or any other interest and the nature of that interest relating to any item on the agenda in accordance with the adopted Code of Conduct.

Minutes:

None declared.

 

236.

Questions

To answer questions from members of the public – submitted in writing or by electronic mail no later than 5.00pm, 2 working days before the meeting.

Minutes:

None received.

 

237.

Members Announcements

Minutes:

None received.

 

238.

Quarterly Finance Report April to September 2016 pdf icon PDF 293 KB

Additional documents:

Minutes:

The subject of the decision:

 

The Head of Financial Services submitted a report which sought to provide members with the financial position to the end of September 2016.

 

Those present considered the financial position of each of the portfolios in turn and noted the Capital Budget, Treasury Management and Risk Management positions.

 

The key headline messages as at the end of quarter 2 of 2016/17 were that:

 

  i.  Net revenue expenditure on services was forecast to exceed budget by £372k

  ii.  A projected adverse variance of £19k was currently forecast on revenue expenditure funded from earmarked reserves

  iii.  The gross projected underspend on the capital budget was £471k, budget carry forwards were forecasted at £1,022k the projected outturn variance was £551k (section 7)

  iv.  The forecast revenue and capital outturn positions at the end of quarter 2 would result in a combined reduction in the authorities general fund and earmarked general fund balances of £2,768k (section 8)

  v.  Treasury management activities during the quarter were carried out in accordance with the Council’s treasury management and investment strategies and within the limits established by the approved treasury and prudential indicators for 2016/17 (sections 9 and 10)

  vi.  No new external borrowing was undertaken during the first quarter of 2016/17.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To provide members with the latest financial position against budget.

 

The decision:

 

Resolved – That the report be noted.

 

239.

Revised Revenue and Capital Budget 2016-17 pdf icon PDF 174 KB

Additional documents:

Minutes:

The subject of the decision:

 

The Head of Financial Services submitted a report which sought members to approve a revised Revenue and Capital Budget for 2016/17.

 

Members were advised that since the Budget for 2016/17 had been approved by Council in March 2016, there had been some additional requirements and pressures identified, and members considered the details.

 

Councillor Cannon moved that the recommendations be approved. This was seconded by Councillor McCarron-Holmes. The recommendations were unanimously agreed.

 

Alternative options considered:

 

None.

 

The reason for the decision:

 

To seek approval for the Revised Revenue and Capital Budget for 2016/17.

 

The decision:

 

Recommended – That Council be requested to agree that:

 

a)  The revised Revenue budget – including parish precepts - of £16,503k and the use of £198k from GF balances to finance the revised 2016/17 revenue budget be approved

b)  The revised net budget requirement of £15,211k be approved

c)  The revised Capital budget (including proposed financing) of £7,497k be approved

d)  The revised position on earmarked and general fund balances be noted.

 

240.

Formal adoption of the Housing Strategy 2016-2021, Business Growth Plan and the Heritage Strategy pdf icon PDF 106 KB

Additional documents:

Minutes:

The subject of the decision:

 

The Housing Development Manager, the Policy Development Manager (Economic Growth) and the Lead Officer for Heritage and Tourism submitted a report which sought members to formally adopt the Housing Strategy for 2016-2021, the Business Growth Plan and the Heritage Strategy.

 

Members thanked all officers involved on the excellent, well written documents presented for approval. The Council was now in a strong positive position to move forward with confidence, with tools to help shape future growth and development.

 

Councillor Cannon moved that the recommendations be approved. This was seconded by Councillor Jefferson. The recommendations were unanimously agreed.

 

Alternative options considered:

 

Not to adopt the plans;

To adopt one single plan;

To adopt a number of interlocking plans

 

The reason for the decision:

 

The Housing Strategy for 2016-21 would drive forward the key priorities set out in the Council Plan 2016-19 which would support the delivery of housing development, private sector housing and homelessness over the next five years.

 

An over-arching Business Growth Plan and separate Heritage Strategy would set the direction of future economic growth within the Borough, including key strategic interventions and specific actions for delivery.

 

The decision:

 

Resolved – That the Housing Strategy for 2016-2021, the Business Growth Plan and the Heritage Strategy be adopted.

 

241.

Award of Contract for design and build of extension to Helena Thompson Museum pdf icon PDF 90 KB

Additional documents:

Minutes:

The subject of the decision:

 

The Head of Community Services submitted a report which required members to award the contract for the design and build of a garden room extension to the Helena Thompson Museum.

 

Executive decisions made in February 2010 and in July 2014 had agreed to a total capital investment commitment of £180k towards the development of the Helena Thompson Museum.

 

During the tendering period, of 38 potential suppliers who had registered an expression of interest 2 tenders were submitted by the final deadline.

 

Councillor Heaslip requested confirmation that the council was acting in accordance with the relevant legislation in respect of the trust.

The Monitoring Officer confirmed that the legal department were in contact with the Charity Commission and would continue to seek Counsels advice as and when necessary.

 

Councillor Jefferson moved that the recommendation be approved. This was seconded by Councillor Cannon. The recommendation was unanimously agreed.

 

Alternative options considered:

 

Not to award a contract for the extension.

 

The reason for the decision:

 

To award

 

The decision:

 

Resolved – That Tenderer 2 be awarded the contract for the development of the extension. The cost for the design, build and project management was £157,887 excluding VAT.

 

 



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